City Council

Tuesday, September 12, 2023 City of San Marcos 1 Civic Center Drive City Council Regular Agenda San Marcos, CA 92069 City Council Chambers 6 PM Regular City Council Meeting Special San Marcos Successor Agency to the San Marcos Redevelopment Agency Meeting Special San Marcos Successor Housing Agency to the San Marcos Redevelopment Agency Meeting Regular Fire Protection District Meeting Special San Marcos Public Financing Authority Meeting Regular San Marcos Public Facilities Authority Meeting Cell Phones: As a courtesy to others, please silence your cell phone or pager during the meeting and engage in conversations outside the Council Chambers. Americans with Disabilities Act: If you need special assistance to participate in this meeting, please contact the City Clerk at (760) 744 1050, ext. 3145. Notification 48 hours in advance will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Assisted listening devices are available for the hearing impaired. Please see the City Clerk if you wish to use this device. Public Comment: If you wish to address the City Council, please complete a “Request to Speak” form. Forms are located at the rear of the Council Chambers. Be sure to indicate which item number you wish to address . Comments are limited to FIVE minutes, unless you meet the requirements of a formal or informal organization and have registered your organization with the City Clerk in advance. Speakers are asked to fill out a “Request to Speak” form and hand it to staff, although provision of a name, address, or other identifying information is optional. The Oral Communication segment of the agenda is for the purpose of allowing the public to address the City Council on any matter NOT listed on the agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications. The Oral Communication segment is split on the agenda and begins with a 15 minute timed segment during which the Council will hear as many speakers as possible. Upon the conclusion of the 15 minute timed segment, any remaining speakers will automatically be called during the continuation of the Oral Communication segment at the end of the agenda. The City Council is prohibited by state law from taking action on items NOT listed on the Agenda. However, they may refer the matter to staff for a future report and recommendation. If you wish to speak under “Oral Communications,” please complete a “Request to Speak” form as noted above. Meeting Schedule and Broadcast Information: Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 pm in the Council Chambers. City meetings are broadcast LIVE on San Marcos Community Television (SMTV) on Cox Channel 19, Time Warner Channel 24 and AT&T Channel 99. Meetings are also streamed live and archived online at www.san-marcos.net. Agenda related writings or documents provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection at the time of distribution in the City Clerk Department located on the second floor of City Hall, 1 Civic Center Drive, San Marcos, CA during normal business hours. The same materials are also posted online at www.san-marcos.net as time permits. City of San Marcos Page 1 City Council Regular Agenda September 12, 2023 CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION - FATHER BRADLEY, ST. MARK'S ROLL CALL PROCLAMATIONS AND PRESENTATIONS A. SMILE AWARD - COUNCILMEMBER NUNEZ B. CSUSM COUGAR SOFTBALL CHAMPIONSHIP C. PROCLAIM NATIONAL PREPAREDNESS MONTH D. FIRE DEPARTMENT RETIREMENTS CONSENT CALENDAR 1. 23-2207 WAIVER OF TEXT. This item is to waive the reading of the text of all ordinances and resolutions introduced and adopted at this meeting. Ordinances and resolutions shall be introduced or adopted by title. Recommendation: WAIVE 2. 23-2206 APPROVAL OF MINUTES Recommendation: APPROVE the minutes of special City Council meetings on July 20, 2023 and July 25, 2023; August 24, 2023 and September 5, 2023. Attachments: 07-20-2023S 07-25-23R 08-24-2023S Local Emergency 09-05-2023S 3. 23-2208 APPROVAL OF WARRANTS Recommendation: APPROVE City Council, Successor Agency, and Fire Protection District warrants dated August 2023. Attachments: WARRANTS City of San Marcos Page 2 City Council Regular Agenda September 12, 2023 4. TMP-1957 RESOLUTION NO. 2023-9197 - EXPENDITURE OF FUNDS PURSUANT TO COMPENSATION AND REIMBURSEMENT POLICY, EVENT TICKET APPROVAL Recommendation: ADOPT a resolution approving expenditure of funds for attendance at a public purpose event. Attachments: Resolution 802 Form 5. 23-2197 RESOLUTION NO. 2023-9198 - LEGISLATIVE REPORT Recommendation: ADOPT a resolution taking a position on pending legislation in the California State Legislature. Attachments: Resolution 2023-xxx ACA 13 Support Letter SB 799 OPPOSE SB 504 OPPOSE Grand Jury Housing Report COSM Grand Jury Report Supplemental Response_FINAL 8.2.23 SB 1105 Text Bill Status - SB-1105 San Diego Regional Equitable and Environmentally Friendly Affordable Housing Agency SB 4 Text SAN MARCOS CITY COUNCIL Position & status-9-12-2023 6. TMP-1737 RESOLUTION NO. 2023-9199 - APPROVING CONSTRUCTION DOCUMENTS FOR THE BRADLEY PARK PUMP TRACK PROJECT (CIP #PK009) AND DELEGATING TO AND AUTHORIZING THE CITY MANAGER TO SELECT CONTRACTORS AND TO NEGOTIATE, FINALIZE, AND EXECUTE CONTRACTS FOR CONSTRUCTION Recommendation: ADOPT a resolution approving the construction documents for the Bradley Park Pump Track Project (CIP #PK009) and delegating to and authorizing the City Manager to select contractors and to negotiate, finalize, and execute all material and construction contracts for completion of the project. Attachments: Resolution 2023-XXXX Bradley Park Pump Track - PLANS Bradley Park Pump Track - SPECIAL PROVISIONS City of San Marcos Page 3 City Council Regular Agenda September 12, 2023 7. TMP-1960 RESOLUTION NO. 2023-9200 -DELEGATING TO AND AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE, FINALIZE, AND EXECUTE THE CONSTRUCTION CONTRACT FOR THE STRUCTURE REMOVAL PROJECT (CIP# FC004), AND APPROVING AN AMENDMENT TO THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET TO APPROPRIATE AND ALLOCATE ADDITIONAL FUNDS FOR THE PROJECT Recommendation: ADOPT resolution delegating and authorizing the City Manager to award, negotiate, finalize, and execute contract documents, and amend the Fiscal Year 2023-24 Capital Improvement Program Budget to appropriate and allocate additional funds for the Structure Removal Project (CIP# FC004). Attachments: FC004 Structure Removal Resolution Attachment 1- FC004 CIP Budget Sheet 8. TMP-1965 RESOLUTION NO. 2023-9201 - AWARDING A CONTRACT TO BRAUN NORTHWEST, INC., FOR THE PURCHASE OF ONE (1) RECHASSIS TYPE III AMBULANCE AND SUPPORT EQUIPMENT Recommendation: ADOPT resolution approving the purchase of one (1) rechassis Type III ambulance. Attachments: Resolution Rechassis Ambulance.docx 9. TMP-1972 RESOLUTION NO. 2023-9202 - AUTHORIZING THE CITY MANAGER TO PERMIT PRELIMINARY DESIGN EXPLORATION WORK AT SAN ELIJO HILLS PARK Recommendation: ADOPT a resolution authorizing the City Manager to permit preliminary design exploration for public San Elijo Hills Park known as Assessor's Parcel Numbers 223-041-06, 09, and -10, located at the northwesterly quadrant of the intersection of San Elijo Road and Elfin Forest Road. Attachments: Resolution 2023-XXXX San Elijo Hills Park City Manager Authorization 10. TMP-1964 RESOLUTION NO. 2023-9203 - AWARDING A CONTRACT FOR PARK GROUNDS CUSTODIAL MAINTENANCE SERVICES, APPROPRIATING AND AMENDING THE FISCAL YEAR 2023-24 OPERATING BUDGET, AND DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT WITH PARKWOOD LANDSCAPE MAINTENANCE INC. Recommendation: ADOPT a resolution awarding a contract for park grounds custodial maintenance services and delegating authority to the acting City Manager to appropriate and amend the Fiscal Year 2023-24 Operating Budget in the amount of $103,000., and negotiate, finalize, and execute the contract with PARKWOOD LANDSCAPE MAINTENANCE, INC. for a maximum of five (5) years with a not-to-exceed budget of $1,750,000. Attachments: Reso_Parkwood_TS 8.29 City of San Marcos Page 4 City Council Regular Agenda September 12, 2023 11. TMP-1966 RESOLUTION NO. 2023-9204 - AWARDING A CONTRACT FOR PARK RESTROOM JANITORIAL SERVICES, APPROPRIATING AND AMENDING THE FISCAL YEAR 2023-24 OPERATING BUDGET, AND DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO NEGOTIATE, FINALIZE AND EXECUTE THE CONTRACT WITH CCS FACILITY SERVICES Recommendation: ADOPT a resolution awarding a contract for park restroom janitorial services, appropriating and amending the Fiscal Year 2023-24 Operating Budget, and delegating authority to the Acting City Manager to negotiate, finalize, and execute the contract with CCS Facility Services for a maximum of five (5) years with a not-to-exceed budget of $2,250,000. Attachments: Reso CCS_TS 12. TMP-1976 RESOLUTION NO. 2023-9205 - APPROVING AN UPDATED FULL TIME CLASSIFICATION AND COMPENSATION SCHEDULE Recommendation: ADOPT a resolution approving the updated Full Time Classification and Compensation Schedule. Attachments: Reso 2023-XXXX FT Class and Comp schedule Full Time Class and Comp Schedule effective 09132023_Staff Report 13. TMP-1967 UPDATE ON RETENTION OF CERTAIN PROPERTIES BY THE CITY IN ITS CAPACITY AS THE SUCCESSOR HOUSING AGENCY Recommendation: NOTE an update on three properties retained by the City in its capacity as the Successor Housing Agency (SHA) pursuant to Health & Safety Code section 33334.16. Attachments: Parcels 1-3 Map Exhibit 14. TMP-1978 RESOLUTION NO. 2023-9206 - AWARDING A CONTRACT FOR THE CITY HALL ELEVATOR UPDATES PROJECT (CIP NO. FC016) AND DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT WITH 24 HOUR ELEVATOR Recommendation: ADOPT a resolution awarding a contract for the City Hall Elevator upgrades project (CIP No. FC016) and delegating authority to the Acting City Manager to Negotiate, Finalize, and Execute the Contract with 24 Hour Elevator Attachments: 2023-XXXX City of San Marcos Page 5 City Council Regular Agenda September 12, 2023 15. TMP-1973 RESOLUTION NO. 2023-9207 - AWARDING A CONTRACT FOR SIDEWALK INSPECTION AND MAINTENANCE SERVICES AND DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE A CONTRACT AND ALL RELATED DOCUMENTS WITH PRECISION CONCRETE CUTTING INC. Recommendation: ADOPT a resolution awarding a contract for sidewalk inspection and maintenance services and delegating authority to the Acting City Manager to negotiate, finalize, and execute the contract with PRECISION CONCRETE CUTTING, INC for a maximum of five (5) years with a not-to-exceed budget of $1,250,000. Attachments: Resolution Precision Concrete Cutting_CJ 16. TMP-1977 RESOLUTION NO. 2023-9208 - DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO AWARD A CONTRACT FOR THE PAD M DEVELOPMENT PROJECT (573 GRAND AVENUE), AND TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT AND ALL RELATED DOCUMENTS SHOULD NEGOTIATIONS RESULT IN MUTUALLY ACCEPTABLE CONTRACT DOCUMENTS, AND FURTHER DELEGATING TO THE ACTING CITY MANAGER AND CITY ENGINEER THE AUTHORITY TO APPROVE PLANS AND SPECIFICATIONS FOR SAID PROJECT Recommendation: ADOPT a resolution delegating authority to the Acting City Manager to award a contract for the Pad M Development Project (573 Grand Avenue) and to negotiate, finalize, and execute the contract and all related documents provided negotiations result in mutually acceptable contract documents, and further delegating to the Acting City Manager and City Engineer the authority to approve plans and specifications for said project. Attachments: PAD M Contract Reso ORAL COMMUNICATIONS Speakers are limited to five minutes. Please complete a “Request to Speak” form and place in basket provided. NEW BUSINESS 17. TMP-1982 RESOLUTION 2023-9209 - APPROVING AN EMPLOYMENT AGREEMENT ESTABLISHING SALARY AND BENEFITS FOR MICHELLE BENDER IN THE POSITION OF CITY MANAGER Recommendation: ADOPT resolution approving an Employment Agreement Establishing Salary and Benefits for Michelle Bender in the Position of City Manager Attachments: Resolution 2023 - City Manager Employment Agreement 09062023 DRAFT City Manager Agreement - Finalized ORAL COMMUNICATIONS - CONTINUED Speakers are limited to five minutes. Please complete a “Request to Speak” form and place in basket provided. City of San Marcos Page 6 City Council Regular Agenda September 12, 2023 REPORTS (INCLUDING AB 1234 REPORTING REQUIREMENTS) 18. 23-2199 SAN DIEGO ASSOCIATION OF GOVERNMENTS REPORT (MAYOR JONES) Recommendation: Note and File 19. 23-2200 LEAGUE OF CALIFORNIA CITIES REPORT (COUNCILMEMBER MUSGROVE) Recommendation: Note and File 20. 23-2201 NORTH COUNTY TRANSIT DISTRICT REPORT (DEPUTY MAYOR JENKINS) Recommendation: Note and File. 21. 23-2202 NORTH COUNTY DISPATCH JOINT POWERS AUTHORITY REPORT (COUNCILMEMBER NUÑEZ) Recommendation: Note and File 22. 23-2203 CLEAN ENERGY ALLIANCE REPORT (COUNCILMEMBER MUSGROVE) Recommendation: Note and File 23. 23-2204 CITY COUNCIL BUSINESS VISITS Recommendation: Note and File 24. 23-2205 SAN MARCOS CREEK PROJECT UPDATE (ACTING CITY MANAGER) Recommendation: Note and File COUNCIL COMMENTARY ADJOURNMENT City of San Marcos Page 7 City Council Regular Agenda September 12, 2023 STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) SS. CITY OF SAN MARCOS ) I, PHILLIP SCOLLICK, CITY CLERK OF THE CITY OF SAN MARCOS, HEREBY CERTIFY THAT I CAUSED THE POSTING OF THIS AGENDA IN THE GLASS DISPLAY CASE AT THE NORTH ENTRANCE OF CITY HALL AND ON THE CITY'S WEBSITE ON SEPTEMBER 8, 2023, 5:30 P.M. DATE: SEPTEMBER 8, 2023 PHILLIP SCOLLICK, CITY CLERK City of San Marcos Page 8