City Council

SAN MARCOS CITY COUNCIL AGENDA CITY COUNCIL WORKSHOP CITY COUNCIL CHAMBERS; 630 E. HOPKINS; PACKET MEETING FRIDAY, JANUARY 31, 2014 12:00 P.M. 1. Call To Order 2. Roll Call 3. Consider Staff briefing and Council Member discussion and questions regarding items on the agenda for February, 4 2014 Regular City Council Meeting, to wit Items (8-31). 8. January 21, 2014 Regular City Council Meeting Minutes. 9. Ordinance 2014-04, on the second of two readings, amending Section 2.111 of the San Marcos City Code to change the composition of the Neighborhood Commission from 13 members to 10 members and 3 alternate voting members; including procedural provisions; and providing an effective date. 10. Resolution 2014-09R, approving a Master Equity Lease Agreement with Enterprise FM Trust and a Maintenance Agreement with Enterprise Fleet Management, Inc. to provide for the lease and maintenance of vehicles for use by the San Marcos Police Department; authorizing the City Manager to execute the agreements; and declaring an effective date. 11. Resolution 2014-10R, renewing the lease agreement with the Hays County Women’s Center, Inc., doing business as the Hays-Caldwell Women’s Center, for an additional term of 30 years; authorizing the City Manager to execute an addendum to the lease agreement for such purpose on behalf of the City; and, declaring an effective date. 12. Resolution 2014-11R, approving the purchase of two 2014 Chevrolet Tahoes (PPV) for the Fire Department in the total amount of $65,784.00 from Caldwell Country Chevrolet through the Texas Local Government Purchasing Cooperative Buyboard contract for vehicles, heavy duty trucks and options (Contract #430-13); authorizing the Purchasing Manager to execute the appropriate purchasing documents on behalf of the City and declaring an effective date. 13. Resolution 2014-12R, finding three used Panasonic Toughbook Computers once utilized by the City of San Marcos Fire Department to be surplus and of no value; authorizing the Fire Department to donate these computers to the City of Kyle Fire Department and declaring an effective date. 14. Resolution 2014-13R, authorizing the submission of an application to the Office of the Governor, Criminal Justice Division for a Justice Assistance Program Grant in an amount up to $80,000.00 to fund the purchase of Automatic License Plate Recognition Equipment for Police Vehicles; authorizing the commitment and expenditure of matching funds from the City in the amount of 20 percent of the grant or $16,000.00; providing an assurance to refund grant funds in the event of loss or misuse; authorizing the City Manager or his designee to execute any and all documents as necessary to accept and implement the grant, if awarded; and declaring an effective date. 15. Resolution 2014-14R, approving Amendment No. 1 to the Interlocal Agreement between the City and the South Central Planning and Development Commission for the provision of a Permitting and Code Enforcement Software System; authorizing the City Manager or his designee to execute this Amendment No. 1 on behalf of the City; and declaring an effective date. 16. Resolution 2014-15R, approving the purchase of ten 2014 Chevrolet Caprices (PPV) for the Police Department in the total amount of $290,880.00 from Caldwell Country Chevrolet through the Texas Local Government Purchasing Cooperative Buyboard Contract for Vehicles, Heavy Duty Trucks and Options (Contract #430-13); authorizing the Purchasing Manager to execute the appropriate purchasing documents on behalf of the City and declaring an effective date. 17. Resolution 2014-16R, awarding an annual contract to Townsend Tree Service Company, LLC d/b/a National Tree Expert Company for Tree Trimming Services in the estimated annual amount of $345,280.00 contingent upon the bidder’s timely submission of sufficient insurance in accordance with the City’s bid documents; authorizing the Purchasing Manager to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date. 18. Resolution 2014-17R, approving an agreement between the City and Burgess & Niple, Inc. for the provision of professional engineering services in connection with the Basin 5 SSES Repairs Project in the total amount of $56,656.90 which includes an increase of $23,640.90 above the previous contract amount of $33,016.00; ratifying the City Manager’s execution of this agreement on behalf of the City; authorizing the City Manager or his designee to execute authorization of Change in Services No. 1 on behalf of the City and declaring an effective date. 19. Resolution 2014-18R, awarding a construction contract to Smith Contracting Company, inc. for the Cheatham and Riverside Drainage and Pavement Improvements Project in the bid amount of $772,891.90 contingent upon the bidder’s timely submission of sufficient bonds and insurance in accordance with the City’s bid documents for the project; authorizing the City Manager or his designee to execute the contract documents on behalf of the City and declaring an effective date. Non-Consent Agenda 20. Ordinance 2014-05, on the first of two readings, amending Chapter 82 of the San Marcos City Code to add a new Article 8, Safe Passing of Vulnerable Road Users; amending Section 82.159 of the San Marcos City Code to make parking in a Bicycle Lane a level three parking violation; providing a savings clause; providing for the repeal of any conflicting provisions; and providing an effective date. 21. Ordinance 2014-06, on the first of two readings, amending Section 2.351 of the San Marcos City Code to change the composition of the Convention And Visitors Bureau Advisory Board by adding the Main Street Manager as a seventh non-voting ex-officio member; including procedural provisions; and providing an effective date. 22. Ordinance 2014-07, on the first of two readings, amending Section 2.369 of the San Marcos City Code to change the composition of the Economic Development Board by removing one position for  a CEO/Senior Management Staff Member of a Financial Institution and adding a position for a CEO or Senior Staff Member of a Medium-Sized Company (25-99 employees) in the City; requiring that the Small Business Owner be a citizen of San Marcos; including procedural provisions; and providing an effective date. 23. Ordinance 2014-08, on the first of two readings, amending Chapter 62, Article 3, Division 1, Section 62.187 of the San Marcos City Code to authorize the payment of assignment pay in the amount of $300 per month for any Fire Department personnel assigned by the Fire Chief as Support Services Officer or Training Coordinator; providing a savings clause; providing for the repeal of any conflicting provisions; and providing an effective date. 24. Ordinance 2014-09, on the first of two readings, amending the City’s 2013-2014 Fiscal Year Budget to eliminate one Captain Position and add one Battalion Chief Position in the San Marcos Fire Department; and providing an effective date. 25. Ordinance 2014-10, on the first of two readings, amending the City’s 2013-2014 Fiscal Year Budget to create a new personnel position to maintain the City’s Enterprise Financial, Human Resources and Payroll Software and the position of Building Construction Manager; amending the City’s 2013-2014 Fiscal Year Budget to authorize the expenditure of funds in the amount of $78,681.00 for such personnel; and providing an effective date. 26. Ordinance 2014-11, on the first of two readings, amending the City’s 2013-2014 Fiscal Year Budget to authorize the expenditure of funds in the amount of $60,500.00 for the demolition of the former Army Reserve Building on Hopkins Street across from the City Hall; and providing an effective date. 27. Resolution 2014-19R approving an agreement between the City and HDR Engineering, Inc., for the provision of professional services in connection with the Transportation Master Plan Project in an amount not to exceed $248,340.00 contingent upon the engineer’s provision of sufficient insurance in accordance with the attached agreement; authorizing the City Manager or his designee to execute this agreement on behalf of the City; and declaring an effective date; and provide direction to staff regarding an advisory committee. 28. Motion of an Out of City Utility Extension request by Reagan Dickerson on behalf of Flying TZ LP for approximately 82 acres more or less, located at 5225 S. IH 35 south of Posey Road on the east side of IH 35. 29. Nomination of Leah Gibson to the Capital Area Council of Governments Solid Waste Advisory Committee. 30. Appointment of a Council Member to the Clean Air Coalition. 31. Appointment to fill a vacancy on the Capital Area Rural Transportation System (CARTS) Board, and provide direction to Staff. 4. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. 5. Adjournment. POSTED ON TUESDAY, JANUARY 28, 2014 AT 12:00 PM JAMIE LEE PETTIJOHN, CITY CLERK Notice of Assistance at the Public Meetings The City of San Marcos does not discriminate on the basis of disability in the admission or access to its services, programs, or activities. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 512-393-8074 or sent by e-mail to ADArequest@sanmarcostx.gov I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the _____________________________ day of _____________________________ _________________________________________________ Title: _________________________________________