City Council
Regular MeetingSan Marcos, TX · October 20, 2020
Minutes
City of San Marcos
Meeting Minutes
City Council
Tuesday, October 20, 2020 6:00 PM Virtual Meeting
Due to COVID-19, and as long as the State Disaster Declaration is in effect, this will be a
virtual meeting. To view the meeting please go to www.sanmarcostx.gov/videos or
watch on Grande channel 16 or Spectrum channel 10.
I. Call To Order
With a quorum present, the regular meeting of the San Marcos City Council
was called to order by Mayor Hughson at 6:02 p.m.Tuesday, October 20, 2020.
This meeting was held virtually.
II. Roll Call
Present: 7- Council Member Melissa Derrick, Mayor Jane Hughson, Mayor Pro Tem Ed
Mihalkanin, Council Member Joca Marquez, Deputy Mayor Pro Tem Mark
Rockeymoore, Council Member Maxfield Baker and Council Member Saul Gonzales
III. 30 Minute Citizen Comment Period
Kelly Smoot Garrett expressed concerns regarding Stan Standridge, candidate
for Police Chief. She stated that he does not fit in with the San Marcos
community.
Lisa Marie Coppoletta expressed concerns on items #8 & #9. She expressed
concerns with transparency and would like to know what is the future for the
property and would like the citizens to provide input. She stated she is
concerned with the environmental impacts regarding hazardous chemicals.
Mary Beth Harper expressed concerns with the sewer package plants and how
several developers are trying to avoid connecting to the City's sewer lines to
save money.
Annie Simpson stated she supports a Healthy and Slow Streets Program. This
would set an intention for safe, multimodal neighborhood movement that
would influence the neighborhoods in the future.
Jo Korthals, Hays County Naturalist, is available to answer questions
regarding item #24 of the agenda.
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Virginia Condie spoke on behalf of The San Marcos River Foundation and is
in support of a resolution recognizing the first Saturday in May and October
as World Bird Migration Days.
Ted Breihan expressed concerns on items #8 & #9 regarding the properties on
S. Guadalupe Street and asked Council to consider using the money for
different projects.
Naomi Narvaiz asked to be considered to the Use of Force Ad Hoc Committee
and expressed her interest in serving. She stated she is an involved member of
the community and would bring perspective to the committee.
PRESENTATIONS
1. Receive status reports and updates on response to COVID-19 pandemic; hold council
discussion, and provide direction to Staff.
Chase Stapp provided the introduction regarding status reports and updates
on response to COVID-19 pandemic.
Known Cases – as of October 16
More than 823k total cases (82,347 active) cases in Texas with 17,014 fatalities
*source: Texas Department of State Health Services
• 6,155 total cases in Hays County (727 active and 5,367 recovered) with 61
fatalities
• 355 cases have required hospitalization, 6 current
• 3,088 total cases in San Marcos (76 active and 2,989 recovered) with 32
fatalities
*source: Hays County Health Department
• 742 total cases at TX State (60 active)
• 698 students, 44 faculty/staff
*source: Texas State University Student Health Services
Mr. Stapp stated that one employee is recovering from COVID and from
March there has been 40 employees test positive. Mr. Stapp stated that as of
Monday, October 19, 40 new cases came in from the weekend.
Testing Overview
37,666 tests administered county wide
– 31,511 negative (83.6%)
– 6,155 confirmed (16.3%)
Mr. Stapp mentioned that there is a new category of test results with 749
probable is from Curative testing sites.
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• Testing by Curative (Ramon Lucio Park)
– Open daily from 9:00 a.m. to 5:00 p.m.
– Anticipated service through December
Mr. Stapp stated that 741 people have been tested and 59 tested positive.
• Future testing site – Medical Parkway
– 2nd van provided by Curative
– Possible brick and mortar site for future testing and vaccinations
Updates to Governor Abbott’s Actions
• October 7: Executive Order To Open Bars In Qualifying Counties
– Bars may offer on-premise services at up to 50 percent of the total listed
occupancy
– Patrons at bars or similar establishments may eat and drink only while seated
– Must not be in an area with high hospitalizations, have approval from the
county judge
8 bars in San Marcos have the option to open up but not sure which bars have
decided.
• October 7: Encourages Health Care Providers To Enroll In DSHS
Immunization Program In Preparation For COVID-19 Vaccine
– Providers must agree to administer vaccine regardless of a recipient’s ability
to pay, provide a vaccination record to each recipient, follow federal guidelines
– Any vaccine must be authorized by Food and Drug Administration before
distribution
• October 14: TEA, TDEM Announce COVID-19 Rapid Testing Pilot Program
For Texas School Systems
– Eight participating school systems provided with COVID-19 rapid antigen
tests that will
be administered to students, teachers, and staff who choose to participate
– Interested schools can apply through the Texas Education Agency through
October 28
Updates to eviction processes
• CDC Order – effective 9/4/20
– Valid through end of 2020 unless extended
– Applies to evictions for non-payment of rent at residential properties
– Must seek all available government assistance
– Income capped at $99,000/$198,000 (single/joint)
– Must attempt to make partial payments
– Must submit declaration form to landlord
Mr. Stapp mentioned that the CDC order on the eviction process are for states
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that do not have an order in place and it applies to the State of Texas.
Council Member Baker is concerned about a potential third wave coming and
asked how do we prepare for deaths and asked what is the number to consider
to defy the Governor’s Orders for more strict orders. Mr. Stapp stated that
concern is with the Governor's office which restrict what we can do as a
municipality and he is concerned about the recent trend elsewhere also and
when we might see similar numbers. What we can control is City offices
reopening, the parks We will continue to watch the numbers closely and is
ready to make decisions, if numbers get alarming. Council Member Baker
asked if Eric Schneider,
Epidemiologist, is warning us about the third wave. Mr. Stapp stated Mr.
Schneider's function is to provide data and inform us from trends and tracing.
Council Member Baker asked about the tracing and what is being done to
lower the deaths in the County? Mr. Stapp stated the goal of tracing and
asking people to follow the safety measures help reduce the death and the
infection rate. Mr. Stapp mentioned that Mr. Schneider still recommends
following all safety health protocols.
Council Member Derrick asked about the eviction ordinance in the city and
where will it be after the first of the year. Mr. Stapp stated that our eviction
ordinance was in place before the order by the Centers for Disease Control and
Prevention (CDC) and will be valid until the end of the year and the order is in
place for Texas since Texas does not have their own order.
CONSENT AGENDA
A motion was made by Council Member Gonzales, seconded by Council
Member Derrick, to approve the consent agenda with the exception of items #
8 and 9 which were pulled and considered separately.
Dr. Mihalkanin abstained from a vote on item #4 and #6 due to his
employment with Texas State University and to avoid any appearance of
impropriety.
The motion carried by the following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
2. Consider approval, by motion, of the following meeting Minutes:
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A. September 15, 2020 - Work Session Meeting Minutes
B. September 15, 2020 - Regular Meeting Minutes
C. September 23, 2020 - Special Meeting Minutes
D. September 29, 2020 - Special Meeting Minutes
3. Consider approval of Ordinance 2020-60, on the second of two readings, amending Section
2.361 of the San Marcos City Code relating to the general powers and duties of the San Marcos
Arts Commission and recommendations and decisions on funding made by the San Marcos
Arts Commission; including procedural provisions; providing for the repeal of any conflicting
provisions; and providing an effective date.
4. Consider approval of Ordinance 2020-78, on the second of two readings, repealing Divisions
23 and 24 of Article 3, Chapter 2 of the San Marcos City Code that established the San Marcos
Youth Commission and the San Marcos Commission on Children and Youth, respectively, in
connection with the transitioning of the provision of Youth Services through the Core 4
Partnership with Hays County, Texas State University and the San Marcos Consolidated
Independent School District; dissolving said commissions; including procedural provisions; and
providing an effective date.
5. Consider approval of Ordinance 2020-79, on the second of two readings, reducing the speed
limit from 30 miles per hour to 25 miles per hour along the 500-1200 blocks of Burleson Street
between Moore Street and Prospect street; authorizing the installation of signs and traffic
control devices reflecting the new speed limit; directing that the traffic register maintained under
section 82.067 of the San Marcos City Code be amended to reflect the new speed limit; and
including procedural provisions.
6. Consider approval of Resolution 2020-220R, approving an Interlocal Contract with the
Edwards Aquifer Authority (“EAA”) and Texas State University for funding by the EAA of
activities under the Edwards Aquifer Habitat Conservation Plan Program; authorizing the
City manager, or his designee, to execute this contract on behalf of the City; and
declaring an effective date.
7. Consider approval of Resolution 2020-221R, authorizing a Change in Service to the
agreements with the real estate appraisal firms previously selected to be on an on-call list to
provide appraisal services for various City projects to increase each firm’s contract amount
from $50,000.00 to $100,000.00; authorizing the City Manager or his designee to execute the
necessary documents to implement the Change in Service; and declaring an effective date.
8. Consider approval of Resolution 2020-222R, approving a Real Estate Sales Contract with
Randy N. and Patrice A. Greer for the City to purchase lots 2 and 3, block 12 of the original
town of San Marcos, located at 128 and 140 South Guadalupe Street, for a price of $1,600,000,
plus any associated closing costs, approving amendments to said contract including an
amendment providing for the withholding of funds in an amount up to $225,000 for expenses
associated with enrolling in the Texas Commission on Environmental Quality (“TCEQ”)
voluntary cleanup program; approving a Voluntary Cleanup Program Agreement with the TCEQ
in connection with the purchase of the property; approving the execution of said Real Estate
Sales Contract by the City Manager, or his designee, on behalf of the city; authorizing the City
Manager, or his designee, to execute the contract amendment regarding the withholding of
funds under the TCEQ voluntary cleanup program, any related closing documents and the
TCEQ Voluntary cleanup program agreement on behalf of the City; and declaring an effective
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date.
Mr. Lumbreras spoke on items # 8 and 9 and stated the owners approached the
city with strong interest and the negotiated price is fair. Mr. Lumbreras
mentioned the price for 128 and 140 S. Guadalupe is $1.6M or $60.64 sq. ft.
and the price for 152 S. Guadalupe is $824K or $62.49 sq. ft. Mr. Lumbreras
stated that searching other properties and comparing price ranges from $79.62
sq. ft to $91.00 sq. ft. Mr. Lumbreras mentioned the use of the properties has
not been determined. Mr. Lumbreras stated when it went before the Downtown
Tax Increment Reinvestment Zone #5 (TIRZ) it was placed under category for
parking or other public facilities. Mr. Lumbreras noted the funding is coming
from Downtown TIRZ and the City owning the land can control the proper use
and meet the needs of downtown that will fit the historical nature.
Mr. Lumbreras stated as part of the due diligence in purchasing the properties,
monitoring wells were installed for soil and groundwater analysis purposes.
Mr. Lumbreras noted that no soil contamination was found but certain
chemicals typically associated with dry cleaning operations were found. Mr.
Lumbreras stated the location of the source was 128 and 140 S. Guadalupe
parcels.
Mr. Lumbreras mentioned that the current owner were pro-active and the City
has been accepted into the Texas Commission on Environmental Quality’s the
Voluntary Cleanup Program and an amount above the anticipated cleanup
costs is being withheld from the purchase payment to fund the effort. Mr.
Lumbreras stated that no funding is being withheld since no clean-up
responsibilities associated with 152 S. Guadalupe. A professional analysis has
been done and we have a solid plan being paid by the current owners to do a
proper cleanup under the strict regulations by the TCEQ.
Deputy Mayor Pro Tem Rockeymoore asked several questions which were
answered by Laurie Moyer, Director of Engineering. Ms. Moyer stated that
the city entered into contract on these properties in December of last year and
January of this year. We conducted two phases of environmental analysis and
some monitoring wells were installed. During the interim we have been
working with the owners to allow prime property downtown to be cleaned, but
not paid by the taxpayers. This required contract extensions. We have been
accepted into the cleanup program by the TCEQ.
Deputy Mayor Pro Tem Rockeymoore inquired about the chemicals present
and if the groundwater at the water table level is affected. Ms. Moyer
responded that we did both soil and groundwater analysis along with vapor.
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First testing had some vapor, second testing showed much lower levels. We do
not believe vapors have exceeded regulated amounts and it not an ongoing
concern. There was no soil contamination found as we drilled more wells.
There are some dry cleaning chemicals tetrachloroethane (PERC) and
trichloroethane (PCE) within the groundwater of one well. We believe this is a
stable situation that will not move. This is not a source of potable water. We
will see what might be needed to monitor stabilize this to ensure no harm to
waterways or people or public safety. We drilled monitoring wells in a wider
area than these parcels to see if there was influence in a wider area and that is
not the case. Mitigation efforts will be to monitor the wells to see if this
moves. TCEQ will review those tests to see what is required for a Certificate of
Compliance.
There are two sources of funds for this acquisition. The Downtown TIRZ a
Capital Improvements Program (CIP) project from 2016. City property taxes
on these three parcels is about $4,500 per year.
Council Member Derrick and Ms. Moyer noted that funds for the purchase are
Downtown TIRZ funds and these cannot be used outside the defined downtown
area. The Downtown TIRZ has a specific boundary and part of the taxes
collected within that boundary are allocated for improvements within that
boundary. She asked about similarities with the Mobilty Hub on Hutchison
Street. Ms. Moyer noted that the site now being purchased has a smaller
concentration and it is not as widely dispersed. The level of contamination is
barely above the minimum level set. She also noted it is possible this property
would go back on the tax rolls, including if the city chooses to implement a
private, public partnership for the development.
A motion was made by Deputy Mayor Pro Tem Rockeymoore, seconded by
Council Member Gonzales, to approve Resolution 2020-222R. The motion
carried by the following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
9. Consider approval of Resolution 2020-223R, approving a Real Estate Sales Contract with
Patricia R. Murphy and Mary O. Black for the city to purchase lot 1, block 12 of the original town
of San Marcos, located at 152 South Guadalupe street, for a price of $824,000, plus any
associated closing costs; approving the execution of said contract by the City Manager, or his
designee, on behalf of the city; authorizing the city manager, or his designee, to execute any
related closing documents on behalf of the city; and declaring an effective date.
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Mr. Lumbreras spoke regarding item #9 on the previous item.
A motion was made by Deputy Mayor Pro Tem Rockeymoore, seconded by
Council Member Derrick, to approve Resolution 2020-223R. The motion
carried by the following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
10. Consider approval of Resolution 2020-224R, approving the Alliance Regional Water Authority
(ARWA) Issuing Contract Revenue Bonds for the City of San Marcos in the aggregate principal
amount of $43,955,000.00 including approval of the Bond Resolution and other related matters
in accordance with the Regional Water Supply Contract; authorizing the City Manager or his
designee to execute any necessary related documents; and declaring an effective date.
11. Consider approval of Resolution 2020-225R, approving an interlocal agreement with the
Canyon Regional Water Authority for the treatment and transmission of water from the Canyon
Regional Water Authority Hays-Caldwell Water Treatment Plant; authorizing the City Manager
or his designee to execute the agreement on behalf of the City; and declaring an effective date.
12. Consider approval of Resolution 2020-226R, approving a Change in Service to the
agreement with GDS Associates, Inc. relating to a utility rate study to increase the
contract amount by $62,000.00 for a total contract amount of $142,000.00; authorizing the
City Manager or his designee to execute the documents necessary to implement the
Change in Service; and declaring an effective date.
13. Consider approval of Resolution 2020-227R, approving an Airport Facility Lease Agreement for
Commercial Use for Airport property located at 2049 Airport Drive with Gryphon Aviation, Inc for
an initial eighteen-month term; authorizing the City Manager or his designee to execute the
lease on behalf of the City; and declaring an effective date.
14. Consider approval of Resolution 2020-228R, approving a month-to-month Airport Facility Lease
Agreement for Commercial Use for Airport property located at 4400 Highway 21 with Air
Carriage Over Texas, LLC; authorizing the City Manager or his designee to execute the
agreement on behalf of the City; and declaring an effective date.
15. Consider approval of Resolution 2020-229R, approving the compliance policy under Title VI of
the Civil Rights Act of 1964 in connection with the City’s requirements as Direct Recipient of
Federal Transit Administration Funding, and declaring an effective date.
16. Consider approval of Resolution 2020-230R, approving a Chapter 380 Economic Development
Incentive Agreement with DBI San Marcos Property, L.P., providing incentives in the form of
refunds of a percentage of real property taxes over three years for the development of
approximately 174,515 square feet of space for lease to commercial and industrial users at
1551 Clovis Barker; authorizing the City Manager, or his designee, to execute said agreement;
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and declaring an effective date.
PUBLIC HEARINGS
17. Receive a Staff presentation and hold a Public Hearing to receive comments for or against
Ordinance 2020-77, amending the Official Zoning Map of the City in Case No. ZC-20-12 by
rezoning approximately 14.71 acres out of the J.W. Berry Survey, located near the 1500 block
of N LBJ Drive (Steen Road) from “FD” Future Development District to “SF-6” Single Family
District; including procedural provisions; and providing an effective date; and consider approval
of Ordinance 2020-77, on the first of two readings.
Mayor Hughson, recused herself as she owns property on two sides of the
property for which there is a zoning request.
Shannon Mattingly, Director of Planning and Development Services, provided
a brief presentation. This property is approximately 14.71 acres and is
currently vacant. The surrounding area includes single-family residences and
vacant land. This property is located within an existing Neighborhood on the
Preferred Scenario Map. The property was annexed in 2015 and currently is
zoned (FD) Future Development and this proposal is for rezoning to SF-6
Single-Family. Mrs. Mattingly provided the comp plan, zoning and
environment analysis for this property. She noted that the Planning and
Zoning Commission recommended denial 9-0 and as such, a super majority of
the council, which is 6 vote, would be required to pass this rezoning.
Mayor Pro Tem Mihalkanin opened the Public Hearing at 7:06 p.m.
Those who spoke or had their comments read by Staff:
Mike Siefert, spoke on behalf of the applicant. Mr. Siefert stated the property
was purchased in 2006 and annexed in 2015. Mr. Siefert mentioned they have
placed together a comprehensive project for affordable housing needs and
applied zoning to match the property surrounding SF 6. He is available to
answer
questions.
Diane Eure, spoke against the rezoning change and expressed concerns
regarding environmental and increased traffic.
Robert Moerke, spoke against the project and expressed concerns on the
density of the area being developed, potential noise and traffic issues due to
the development.
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Johnny Casseb, spoke against the rezoning change and would like council to
follow the Planning and Zoning Commission decision of denying this project.
Mr. Casseb expressed concerns on the environmental degradation, traffic and
neighborhood integrity. Mr. Casseb stated that council should consider
purchasing this property for parkland, perhaps in coordination with the San
Marcos Greenbelt Alliance.
Naomi Medina, spoke against the project and is not against development but is
against reckless development for the environmental and traffic on LBJ.
Jonathan Cox stated he supports development that balances legitimate private
property rights with the equally legitimate environmental and quality-of-life
concerns of the adjacent community. Mr. Cox opposes the current proposal
because it fails to maintain the balance.
Harold Stern, spoke against this project. We want the additions to meet
current residences. Mr. Stern stated the rezoning change will have property lots
that are small and is concerned with the traffic. He expressed concerns with the
proposal that it is not compatible to the neighborhood in that the proposal is
for 6,000 square foot lots.
Dan Caldwell, spoke against the rezoning of the project. Mr. Caldwell
expressed concerns that most of the information was not revealed. Mr.
Caldwell would like for the zoning code to be updated as follows: First, allow
environmental, traffic safety, hydrology and other impact studies to be
conducted before a proposed zoning change, so that their effects might be
considered. Secondly, amend the zoning code to permit half acre minimum lot
size developments as an intermediate measure between SF 6 and SFR to
balance the interests of building affordable housing while preserving the
character and property values of the existing neighborhood.
Melonie Caldwell, spoke against the rezoning and expressed concerns with the
minimum lots and the number of houses on the number acres. Mrs. Caldwell
expressed concerns on the excessive traffic, drainage and wildlife that needs to
be considered.
Lee Stern, spoke against rezoning. Mr. Stern expressed concerns for esthetic,
environmental and economic reasons. Mr. Stern asked council to consider an
addition to a green belt for a park, or simply a walking trail open to the public,
suggested the slope toward Sink Creek would be valuable addition to the
community.
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Jennifer & Caleb Jensen, spoke against the proposed zoning change, ZC-20-12
Steen Road. They believe that a zoning change to SF-6 would be a drastic
change to the existing character of the neighborhood, resulting in significant
and dangerous traffic problems on N.LBJ, and pose serious environmental
concerns due to increased impervious surface cover and associated runoff.
They asked council to deny the developer's request to rezone to SF-6
Edward Sullivan, spoke against the project. Mr. Sullivan asked council to
consider increasing a zoning code of SFR. Mr. Sullivan stated the Steen Road
proposal would change the balance in an area which offers scores of apartment
residents, no walking trails closer than Schulle Canyon
There being no further comments, the Mayor Pro Tem closed the Public
Hearing at 7:32 p.m.
A motion was made by Deputy Mayor Pro Tem Rockeymoore, seconded by
Mayor Pro Tem Mihalkanin, to approve Ordinance 2020 77, on the first of two
readings.
Deputy Mayor Pro Tem Rockeymoore asked about the traffic. Ms. Mattingly
stated as the layout for the platting it will trigger the traffic analysis and
watershed protection plan. Deputy Mayor Pro Tem Rockeymoore asked who
would responsible for the roads. Ms. Moyer stated the developer is responsible
for the roads. She also state that because this property is over the Edwards
Aquifer Recharge Zone, there will be impervious cover limits of 20% so it is
unlikely that the maximum number of homes allowed by the requested zoning
could be built. Deputy Mayor Pro Tem Rockeymoore asked Mr. Siefert what
kind of development will be built. Mr. Siefert stated they are aware of the
opposition but they are matching the zoning categories. Mr. Siefert noted the
lot has constraints.
Council Member Derrick asked if SF-6 is considered a legacy district and if the
development is under the no flow, no harm rules that will not allow
developments disperse any runoff from the property to another property? Ms.
Mattingly answered yes to both questions.
Council Member Gonzales asked Mr. Siefert, if they are planning to build
two-story homes. Mr. Siefert stated they doesn’t have the specific plans yet but
believes the market will want that but will match the zoning and what is
allowed for SF-6 zoning.
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Council Member Baker asked Mr. Siefert regarding the letter that was included
in the packet. Mr. Siefert stated the letter is not related to the proposed
project.
Council Member Baker Baker inquired about compatible zoning adjacent and
nearby. Mr. Cosentino noted that there are uses in the FD category and Mr.
Mattingly reviewed that list.
Ms. Moyer mentioned that the project is in the contributing zone and there is
not an impervious cover related to environmental standards. Mr. Moyer stated
that the impervious cover would be to the development limited only around
sensitive features found, on steep slopes and increase water quality volume of
requirements of the discharge. Council Member Derrick asked about the
impervious cover for the SF-6 zoning. Ms. Mattingly confirmed that with the
project it will be 50% impervious cover except around sensitive features or no
steep slopes and would require water quality of 85% treatment due to the
closeness of the water zone.
Mayor Pro Tem Mihalkanin inquired about access to the property. Ms.
Mattingly noted that it would be Steen Rd. Mayor Pro Tem Mihalkanin
pointed out that Steen Rd is not a built road at this time. He also expressed
concerns about drainage and the slopes.
After the scheduled break, Council Member Baker made motion to deny #17.
Seconded by Council Member Saul. A motion to deny would not allow the
developers to ask for the same zoning for one year. Council Member Derrick
stated she suggested that we encourage the developers to have discussions with
the neighborhood. Mayor Pro Tem Mihalkanin also stated that it would be
better to allow the developers to work with the neighborhood. Max inquired
as to how the city could enforce any agreement with the neighbors. Mr.
Cosentino noted that restrictive covenants could be filed and the zoning be
effective after that filing. Council Member Baker withdrew his motion and Mr.
Gonzales withdrew his second.
The motion to approved failed by the following vote:
For: 1- Council Member Derrick
Against: 5- Mayor Pro Tem Mihalkanin, Council Member Marquez, Deputy Mayor Pro Tem
Rockeymoore, Council Member Baker and Council Member Gonzales
Recused: 1- Mayor Hughson
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NON-CONSENT AGENDA
18. Consider approval of Resolution 2020-231R, approving an agreement for the provision of
services in connection with the proposed owner requested annexation of approximately 33
acres of land, generally located in the 2400 Block of State Hwy 123 (Case No. AN-20-12:
Picoma); authorizing the City Manager, or his designee, to execute said agreement on behalf of
the City; setting a date for a Public Hearing concerning the proposed annexation of said tract of
land; and declaring an effective date.
Shannon Mattingly, Director of Planning and Development Services, provided
a brief presentation. This property is approximately 33 acres and is currently
vacant. She provided the annexation and zoning schedule.
A motion was made by Council Member Derrick, seconded by Mayor Pro Tem
Mihalkanin, to approve Resolution 2020-231R. The motion carried by the
following vote:
For: 6- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Deputy
Mayor Pro Tem Rockeymoore, Council Member Baker and Council Member
Gonzales
Against: 1- Council Member Marquez
19. Consider approval, by motion, to move the December 1, 2020 Regular City Council meeting,
due to the Election Runoff, to Wednesday, December 2, 2020, and provide direction to Staff.
A motion was made by Council Member Gonzales, seconded by Council
Member Derrick, to approve changing the December 1, 2020 regular City
Council meeting to December 2, 2020 to accommodate for the runoff election.
The motion carried by the following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
20. Consider applications from interested citizens for service on an ad hoc committee to study the
use of force policies of the San Marcos Police Department and make recommendations to the
Chief of Police and City Council, hold discussion and make appointments to the committee,
and provide direction to staff.
Chase Stapp, Director of Public Safety provided a brief update on the this item
and reminded council of the process determined by the council at previous
meetings
Mayor Hughson received confirmation from council that if a member is
appointed to this committee and is later elected to serve on City Council, they
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must step down and a replacement will be made.
Council provided consensus to allow this committee to begin work as soon as
possible and not to wait until the new Police Chief is selected.
The following nominations were made:
Council Member Derrick nominated Randy Dethrow and Shareena Grant
Council Member Gonzales nominated Gina Hernandez and William Desoto
Mayor Pro Tem Mihalkanin nominated Matthew Naperstek and Mary Earls
Mayor Hughson nominated Carol Garcia, Kathy Martinez-Prather, and Cherif
Gacis
Deputy Mayor Pro Tem Rockeymoore nominated Victor Jackson and David
Sergi
Council Member Marquez nominated Samantha Benavides and Mittie Miller
Council Member Baker nominated Nina Ramos and Kenneth Ward
A motion was made by Mayor Hughson, seconded by Council Member
Gonzales, to approve the slate of nominated individuals to serve on the Use of
Force Ad Hoc Committee. The motion carried by the following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
21. Consider applications from interested citizens for service on a Comprehensive Plan
Rewrite Steering Committee charged with assisting in the City’s Comprehensive Plan
rewrite; hold discussion and make appointments to the committee, and provide direction
to Staff.
Mayor Hughson received confirmation that if a Council Member is appointed
to this committee and are not re-elected to serve on City Council, they must
step down and a replacement will be made.
The following nominations were made to fill the Council Member roles on the
steering committee:
Mayor Pro Tem Mihalkanin nominated Mayor Hughson
Council Member Gonzales nominated Council Member Derrick
Council Member Marquez nominated Council Member Baker
Votes received for Hughson were : Mihalkanin, Hughson, Marquez, Derrick,
Gonzales
Votes received for Derrick were : Mihalkanin, Hughson, Rockeymoore,
Marquez, Baker, Derrick, Gonzales
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City Council Meeting Minutes October 20, 2020
Votes received for Baker were : Rockeymoore, Marquez, Baker,
Following a roll call vote Mayor Hughson and Council Member Derrick
received a majority of the votes and were selected to serve.
The following were selected by their Organization to serve:
·Two Planning and Zoning Commission members - Commission Betsygail
Rand and Commissioner William Agnew
· One representative from Hays County - Caitlyn Strickland
· One representative from San Marcos Consolidated ISD - Michael Cardona or
James Barton
· One representative from Texas State University - Nancy Nusbaum
· One representative from the San Marcos Chamber of Commerce - Keely
Sonlitner
Council Member Derrick proposed adding members of the environmental
community and proposed the organizations of the San Marcos River
Foundation (SMRF) and The Meadows Center for Water and the
Environment (MCWE). Ms. Virginia Condie (SMRF) and Mr. Robert Mace
(MCWE) have agreed to serve on this committee. Council concurred and the
people named will be on the list to serve.
The following nominations were made to fill the citizen roles on the steering
committee:
Council Member Gonzales nominated Amy Meeks, Tom Wassenich, and Joe
Cox,
Mayor Pro Tem Mihalkanin nominated Jim Garber
Mayor Hughson nominated Griffin Spell, Gloria Salazar, and Joshua Paselk.
Deputy Mayor Pro Tem Rockeymoore nominated Elizabeth Arceneaux,
Roland Saucedo, Paul Jensen, and
Council Member Marquez nominated Ryan Patrick Perkins, Linda Coker,
Lisa Marie Coppoletta, and
Council Member Baker nominated Peter Vogt, Peter Tschirhart, Chana
Temple, and
Council Member Derrick nominated Diana Baker, Ida Miller, and Jennifer
Rogers
Consensus not to appoint members of the Planning and Zoning Commission
other than those who were appointed by the Commission. Ms. Hughson then
replaced her nomination of Griffin Spell with Robert Mooney.
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City Council Meeting Minutes October 20, 2020
Mayor Hughson confirmed with the council that Assistant Superintendent
James Barton may serve as an alternate to Superintendent Cardona.
Mayor Pro Tem Mihalkanin asked to bring back his final two nominations at
the next meeting.
A motion was made by Council Member Gonzales, seconded by Council
Member Baker, to approve the slate of nominated individuals to serve on the
Comprehensive Plan Rewrite Steering Committee. The motion carried by the
following vote:
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
22. Receive a Staff update on CARES Funding, discuss program strategy and options for
Coronavirus Relief Fund (CRF) and Community Development Block Grant - Coronavirus
(CDBG-CV) Round Three funding, and provide direction to staff.
Stephanie Reyes, Assistant City Manager, provided a brief update and
introduction regarding the Coronavirus Relief Fund (CRF) and Community
Development Block Grant - Coronavirus (CDBG-CV) funding sources.
Michael Ostrowski, Assistant Director of Planning and Development Services,
stated the city has received funding from the U.S. Department of the Treasury -
Texas Department of Emergency Management (TDEM) - Coronavirus Relief
Fund (CRF) in the amount of $3,655,630 and funding from the U.S. Housing
and Urban Development Department (HUD) - Community Development Block
Grant – Coronavirus (CDBG-CV) in the amount of $567,825.
This is an update regarding CRF and CDBGV-CV monies and staff is seeking
City Council direction regarding next steps and possible programs for
spending these funds.
The general requirements for the CRF funding include the following:
• Necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID–19);
• Were not accounted for in the budget most recently approved as of March
27, 2020 (the date of enactment of the CARES Act) for the State or
government; and
• Were incurred during the period that begins on March 1,2020, and ends on
December 30, 2020.
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City Council Meeting Minutes October 20, 2020
Funds must be used prior to December 30, 2020 and bills must be paid by
March 30, 2021.
For the CARES Act, we were allocated $3,655,630. Funding is broken down
into two separate categories and spending must be maintained at a ≥ 75% / ≤
25%
spending ratio regardless of how much you spend.
– ≥ 75%: $2,741,723
– ≤ 25%: $913,907
Eligible cost for the ≥ 75%: $2,741,723 include medical expenses, public health
expenses, and payroll expenses for public safety, public health, health care,
human services, and similar employees.
Eligible cost for – ≤ 25%: $913,907 include expenses of actions to facilitate
compliance with COVID-19-related public health measures, expenses
associated with the provision of economic support in connection with the
COVID-19 public health emergency, and any other COVID-19-related
expenses reasonably
necessary to the function of government that satisfy the Fund’s eligibility
criteria.
The total CRF Recommendation includes the following:
• Public health expenses = $400,000
• Payroll expenses = $2,416,705
• Economic support = $298,925
– School district technology - $98,925 (approved by resolution)
– Utility billing assistance - $200,000
• Function of government = $540,000
– City phone system - $500,000
– City learning management system - $40,000
• TOTAL = $3,655,630 (100%)
Staff stated other potential activities to include PPE for the community, but
the city does have masks available to distribute to the community. Another
option is to do a community survey to obtain information from citizens to
determine where the needs are for this funding.
Mr. Ostrowski stated documentation practices must be in place for submission
to TDEM by November 13th, the final date for CRF related activity is
December 30th and final payments must be made by March 31, 2021. He
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City Council Meeting Minutes October 20, 2020
reminded Council about the $425,261 round one funding received and how
that was allocated. He noted that round two funding went to the states, and in
round three more funding was allocated to communities with:
• high risk of virus spread due to overcrowding or unemployment
• large numbers of very low-income renters
• businesses not reopening or failing, especially in specified industries
• homes of the employees of closed and struggling businesses
The primary concerns are eviction prevention and impact on businesses and
employment.
The recommendation for CDBG-CV allocation include:
Eviction Prevention for Renters, Homeowners, and/or Small Businesses
• Rent / Mortgage / Utilities
• % of funding proportionate to number of eligible applications received
• Individuals < 60% Area Median Income ($58,560 for a family of 4)
• Businesses < 50 employees
• Awarded either by lottery or evaluation of need
• Third parties to create and administer each program
Other Possible Additional Funding: Texas Eviction Diversion Program
• CDBG-CV funding through the Texas Department of Housing and
Community Affairs (TDHCA)
• 1st round by the end of the year – automatic
• Competitive round early 2021
Next Steps: CDBG-CV
After Council Direction is a required 5-day comment period on proposed
programs
11/17/20 - Public hearing and City Council vote on proposed programs
After Council Vote on proposed programs - Notice of Funding Availability
December - Selected agency contract awarded – (City Manager approved)
January - Marketing
February - Application review and payments
3-21-30
Council discussion was held regarding the CRF funding and direction is
requested on the following:
CRF:
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City Council Meeting Minutes October 20, 2020
• Public health expenses = $400,000
– PPE, sanitizer stations, and fencing - $200,000 (already spent)
– HVAC system for buildings - $200,000
• Payroll expenses = $2,416,705
• Economic support = $298,925
– School district technology - $98,925 (approved by resolution)
– Utility billing assistance - $200,000
• Function of government = $540,000
– City phone system - $500,000
– City learning management system - $40,000
Council Member Baker asked about payroll and who would receive this. Mrs.
Reyes stated this is primarily for public safety, risk management and some
Convention and Visitor Bureau staff. Council Member Baker expressed
concerns about no allocation toward medical expenses. He would like to see an
incentive for employees to test and to make sure they are allowed to test during
business hours if necessary.
Council Member Derrick would like updates on how much was spent and how
much will be available for future allocation. She is concerned with 100% being
allocated and wanted further explanation on round three funding.
Mr. Ostrowski stated there is an option to see where the demand is and we can
re-allocate funds to those programs. However, if we re-allocate we need to
re-allocate all funds before submitting our plan to HUD.
Council Member Baker asked that if the CRF goal is to free up money from
the general fund, could we utilize funds from the general funds sooner to assist
people. Mrs. Reyes would like to get approval from TDEM and bring it back to
Council prior to utilizing these funds. We are still in a pandemic and if there is
additional spike or another shutdown we need to make sure we are prepared
before we spend those funds. Council Member Baker expressed his concerns
with adding time to the process and we need to focus on those members of the
community that have not received any public funding.
Mayor Hughson would like to have a plan in place so when approved funds
can be immediately disbursed. She asked when will the City be reimbursed?
Victoria Runkle, Interim Director of Finance, stated the first 20% is sent and
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City Council Meeting Minutes October 20, 2020
all remaining funding is reimbursed. Mrs. Reyes believes early
January/February would be the latest funds would be received.
Mayor Pro Tem Mihalkanin would like to make sure if the City Government
uses money from the general fund, they want to ensure this is reimbursed.
An item will be brought forward regarding CRF funding to ensure expenses are
approved by Council.
Council discussion was held regarding the CDBG-CV funding and direction
was requested on the following:
CDBG-CV:
• Rent / Mortgage / Utilities
• % of funding proportionate to number of eligible applications received
• Individuals < 60% Area Median Income ($58,560 for a family of 4)
• Businesses < 50 employees
• Awarded either by lottery or evaluation of need
• Third parties to create and administer each program
Council Member Baker addressed concerns for hiring third parties to create
and administer each program. He would like to focus on renters and
homeowners to prevent evictions.
Council Member Derrick is okay with current staff recommendation, unless we
see a need to revise. Consensus is to approve staff recommendation as
presented.
Mrs. Reyes asked about the community survey and if Council would like staff
to move forward with this to determine what citizen needs are and what
benefits the community the most.
Mayor wants to make sure if this is done, we need to reach everyone in the
community as not everyone has access to a computer or smart phone. Council
Member Marquez stated hiring a company and utilizing CARES funding takes
that funding from citizens and we should allocate those funds in a wiser way.
Mrs. Reyes noted that Community Action received funding for rental and
utility assistance. Citizens just need to contact them for and prove that
hardship was caused by COVID. She stated staff will update the City's website
with this information.
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City Council Meeting Minutes October 20, 2020
23. Receive a Staff presentation and hold discussion regarding the utility disconnections for
non-payment, and provide direction to Staff.
Melissa Neel, Assistant Director of Finance provided a brief update to Council
regarding utility disconnects. Council suspended utility service disconnections
during the COVID emergency in March. On July 7, 2020 council approved
extending the freeze on disconnects through the end of September 2020. Utility
disconnects remain on-hold. Staff recommends extending the freeze on utility
disconnects through January 2, 2021. Staff will increase community outreach
and expand customer communications as recommended.
The following steps and timeline are recommended by staff, but council
direction is requested:
• Resume Utility Disconnections – January 2021
• Community Outreach Initiatives – Nov & Dec 2020
• On Bill Message
• Social Media
• Utility Bill Insert
• Utility Lobby Signs
• Payment Plans (Available now – promote in Outreach)
• 30, 60, 90 day payment arrangements
• Apply deposit to outstanding balance
• Promote Utility Assistance through Community Action
• Additional Customer Communication
• Additional language in Delinquent Notices about payment options
• Robo Calls 2 days prior to disconnections (Initiate Jan 2021)
• Individual Communication for frequently disconnected customers (Nov – Dec
2020)
Ms. Neel provided the Utility Assistance Program Summary:
• Fiscal Year 2021 funding allocation to the Utility Assistance Program -
$120,000
• Changes to Community Action funding criteria went into effect August 2020
to accommodate financial impacts due to emergency situations
Ms. Neel provided a summary of fiscal year 2020 funding allocation totaling
136 accounts in the amount of $39,378.16.
Mayor Hughson expressed her concern regarding the low number of citizens
that have participated in this program. She is concerned that lack of
information is causing people who don’t know about the program to spend
limited funds keeping the lights on and the water running when they could
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City Council Meeting Minutes October 20, 2020
have relief in utility payments and use their limited cash to pay for rent and
food.
Council Member Derrick suggested that staff send flyers at Apartment
Complexes in order maximize outreach of this program.
Mayor Pro Tem Mihalkanin agrees with we need more outreach and he extend
the outreach to churches and various social welfare organizations within the
community.
Mayor Hughson asked if there is a maximum number of times citizens can
utilize Community Action funding. Ernest Cavazos, Utility Customer Service
& Information System Manager, stated citizens can utilize funds as often as
needed as long as they qualify. Mr. Cavazos stated there are other funding
options as well through the City. Mr. Cavazos will provide the numbers for the
Community Action funding.
Council Member Baker noted his experience with cutoffs including issues at
times with the online portal not accepting payment.
Council Member Gonzales asked if customers are being informed of the utility
billing assistance. Mr. Cavazos stated customers are being informed of the
city’s assistance and other programs that can help, but they still require an
application to go through the process. There is a waiting period to get the
application processed.
Mayor Pro Tem Mihalkanin stated the City government places money into the
assistance program.He would like to see a quicker turnaround time of these
monies andprocessing should not be held up. Mr. Cavazos stated the criteria
was much stricter until the guidelines were revised in March, so they are
working on ways to release these funds more quickly. Dr. Mihalkanin wants to
ensure assistance is received quicker if the city staff recognizes the need of the
customer was directly caused by COVID. . Mr. Lumbreras Stated that staff
would work on this. He also noted that winter is not a good time for
disconnects.
Hughson noted that January 2 is likely to be problematic for those with
children whose bills for Christmas gifts will arrive in January. She would like
to see a later deadline. Even once the pandemic is over, some people will have
been out of work for a while and will need help to recover.
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City Council Meeting Minutes October 20, 2020
Council provided consensus to resume utility disconnects March 31, 2021, but
bring this item forward in March to allow council to review. Council also
requested that staff look at ways to release funding more quickly to those
customers in need. Mr. Lumbreras assured the Council he would handle this.
24. Hold discussion on San Marcos Convention and Visitor Bureau Board Recommendation
Resolution proposing to the City Council that the Second Saturday of May and October be
recognized as World Migratory Bird Days; and provide direction to staff.
Rebecca Ybarra Ramirez, Director of Destination Services, stated Jo Korthals
is leading the charge for the application process that will be submitted to Texas
Park and Wildlife that would designate San Marcos as a "Bird City". The City
will also recognize the first Saturday in May and October as World Migratory
Bird Days.
Ms. Ybarra Ramirez stated once the application is approved, an annual report
would be submitted annually to maintain designation. This designation will
continue to enhance the City's reputation for leadership in protecting its
natural environment including bird habitats, as well as recognize the interests
of many citizens in bird conservation.
Council provided consensus to move forward with the application process.
25. Hold discussion on Parks and Recreation Board Recommendation Resolution 2020-02RR,
supporting the implementation of healthy streets, also known as slow streets, to promote active
recreation and transportation in the public right of way on low traffic neighborhood streets and
to promote a multimodal network connecting greenspaces and parks, and provide direction to
staff.
Jamie Lee Case, Assistant Director of Parks and Recreation, was in attendance
to answer any questions. Mayor Hughson inquired if this suggestion has been
sent to other staff, such as Engineering, for comment.
Council Member Baker likes this idea and appreciates the Parks Board for
identifying a Phase 1 and likes that the input is driven from people that live on
those streets. He is interested in what staff can do with more research. He was
happy to see streets from his previous neighborhood on the list. He rides a
bike and likes to walk in the street so this looks good to him.
Mayor Pro Tem Mihalkanin expressed his concerns and want to make sure the
appropriate departments are informed and would like to know what some of
the implications may be including budget needs. He is not opposed to this idea,
but would like more information to ensure no unintended consequences.
Mayor Hughson expressed her concerns with some of the streets that are being
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City Council Meeting Minutes October 20, 2020
suggested within the plan.
Council Member Derrick thinks this is a great idea but wants to be respectful
of staff time and budget.
Mr. Lumbreras stated that staff will do their due diligence and will look at all
aspects if moved forward.
Council Member Baker asked if COVID funding could be used for phase 1 of
this proposal. Staff will have to review this further. Mr. Lumbreras stated that
he will check.
Mayor Hughson expressed her concerns and wants to ensure we are careful
with which streets are considered and to have something that is attractive but
also catches attention for safety purposes.
Mr. Lumbreras stated staff will look into this further and bring back at a
future meeting.
26. Hold discussion on Historic Preservation Commission Recommendation Resolution
2020-02RR, proposing City Council support for the repatriation efforts of the Miakan-Garza
Band of the Coahuiltecan people, and provide direction to staff.
Alison Brake, Historic Preservation Officer, provided a brief summary of this
recommendation. Mrs. Brake state the Historic Preservation Commission
(HPC) Chair, Commissioner Perkins, requested an item be placed on a future
agenda. Discussion was held at the September 3, 2020 HPC meeting and Dr.
Mario Garza, Elder Chair of The Indigenous Cultures Institute, presented
information regarding the repatriation efforts of the Miakan-Garza Band of
the Coahuiltecan people. On October 1, 2020 the HPC formally adopted
Recommendation Resolution 2020-02RR, proposing City Council support
these repatriation efforts.
Council Member Marquez expressed her appreciation for bringing this item
forward. She stated the Miakan-Garza Band, founders of the local nonprofit
Indigenous Cultures Institute, is working with the University of Texas Austin
to rebury three of their ancestors that were unearthed from Hays County and
are now in the possession of the university. The president of UT, Jay Hartzell,
wrote a letter to the tribe stating that the university would request “a
recommendation from the Native American Graves Protection and
Repatriation Act Review Committee that would “enable [the university] to
offer the remains promptly for reburial.” At this time UT and the
Miakan-Garza tribe are going through the required NAGPRA process, which
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City Council Meeting Minutes October 20, 2020
will take several months for completion.
Dr. Marquez would like for the City Council to write a letter to President of
UT Jay Hartzell letting him know that the Miakan-Garza tribe are respected
members of our community and through their nonprofit organization, they,
have provided many valuable programs including the annual Sacred Springs
Powwow, the Indigenous Arts Summer Encounter for youth, and Indigenous
Peoples Day celebrations. We would tell him that in collaboration with the
Miakan-Garza tribe, we have established a reburial grounds in San Marcos for
the repatriation of ancient remains unearthed from Hays County. We would
also tell the president that we support the tribe in their request for the three
remains and stand ready to help them rebury their ancestors in our City’s
reburial grounds. In the two previous repatriations at this reburial grounds
our Parks Department made sure that the grounds were mowed and ready for
the reburial ceremonies. The Miakan-Garza tribal members conducted the
ceremonies which were open to the public so that we could all participate in
this important endeavor to repatriate ancient ancestors.
She is requesting a letter of support attesting to the valuable contributions that
this tribe has made to the diversity of our communities and multi-cultural
program offerings that are of tremendous benefit to our City, and our support
of their repatriation work.
Dr. Mario Garza, provided information on the process and the steps taken to
have the remains returned to Hays County. He also stated San Marcos has the
only Native American repatriation cemetery in Texas.
Mayor Pro Tem Mihalkanin requested a letter of support be sent to the Native
American Graves Protection and Repatriation Act Review Committee as well.
Council provided consensus to move forward with a letters of support.
EXECUTIVE SESSION
27. Executive Session in accordance with:
A. Section §551.074 of the Texas Government Code: Personnel Matters - to discuss
the duties and responsibilities of the City Manager, pertaining to the Police Chief
Selection Process
B. Section §551.071 of the Texas Government Code: Consultation with Attorney - to
receive advice of legal counsel regarding acquisition of wastewater easement for
proposed development in the Southeast area of the Extraterritorial Jurisdiction
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City Council Meeting Minutes October 20, 2020
C. Section §551.072 of the Texas Government Code: Real Property - to receive a
staff briefing and deliberations regarding the acquisition of wastewater easement
for proposed development in the Southeast area of the Extraterritorial Jurisdiction
D. Section §551.072 of the Texas Government Code: Real Property - to receive a
staff briefing and deliberations regarding acquisition of property in Downtown San
Marcos for public use-----------------------------.
Council met during the Work Session portion of their meeting earlier this
afternoon and concluded Executive Session, so this is not needed this evening.
ACTION/DIRECTION FROM EXECUTIVE SESSION
28. Consider action, by motion, or provide direction to Staff regarding the following Executive
Session items held during the Work Session and/or Regular Meeting:
A. Section §551.074 of the Texas Government Code: Personnel Matters - to discuss
the duties and responsibilities of the City Manager, pertaining to the Police Chief
Selection Process
B. Section §551.071 of the Texas Government Code: Consultation with Attorney - to
receive advice of legal counsel regarding acquisition of wastewater easement for
proposed development in the Southeast area of the Extraterritorial Jurisdiction
C. Section §551.072 of the Texas Government Code: Real Property - to receive a
staff briefing and deliberations regarding the acquisition of wastewater easement
for proposed development in the Southeast area of the Extraterritorial Jurisdiction
D. Section §551.072 of the Texas Government Code: Real Property - to receive a
staff briefing and deliberations regarding acquisition of property in Downtown San
Marcos for public use-----------------------------.
Mayor Hughson stated direction was provided to Staff on Items A, B and C in
Executive Session earlier this afternoon. Item D was not discussed.
IV. Adjournment.
A motion was made by Council Member Baker, seconded by Deputy Mayor
Pro Tem Rockeymoore, to adjourn the regular meeting of the City council on
Tuesday, October 20, 2020 at 11:28 p.m. The motion carried by the following
vote:
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City Council Meeting Minutes October 20, 2020
For: 7- Council Member Derrick, Mayor Hughson, Mayor Pro Tem Mihalkanin, Council
Member Marquez, Deputy Mayor Pro Tem Rockeymoore, Council Member Baker
and Council Member Gonzales
Against: 0
Tammy K. Cook, Interim City Clerk Jane Hughson, Mayor
City of San Marcos Page 27
Agenda
City of San Marcos
Regular Meeting Agenda - Final
City Council
Tuesday, October 20, 2020 6:00 PM Virtual Meeting
Due to COVID-19, and as long as the State Disaster Declaration is in effect, this will be a
virtual meeting. To view the meeting please go to www.sanmarcostx.gov/videos or
watch on Grande channel 16 or Spectrum channel 10.
I. Call To Order
II. Roll Call
III. 30 Minute Citizen Comment Period
Persons wishing to participate (speak) during the Citizen Comment portion of the meeting must email
citizencomment@sanmarcostx.gov prior to 12:00PM the day of the meeting. A call in number to join by
phone or link will be provided for participation on a mobile device, laptop or desktop computer.
PRESENTATIONS
1. Receive status reports and updates on response to COVID-19 pandemic; hold council
discussion, and provide direction to Staff.
CONSENT AGENDA
THE FOLLOWING ORDINANCES, RESOLUTIONS AND OTHER ITEMS MAY BE ACTED UPON BY
ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY
UNLESS DESIRED BY A COUNCIL MEMBER OR A CITIZEN, IN WHICH EVENT THE ITEM SHALL BE
CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE
DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.
2. Consider approval, by motion, of the following meeting Minutes:
A. September 15, 2020 - Work Session Meeting Minutes
B. September 15, 2020 - Regular Meeting Minutes
C. September 23, 2020 - Special Meeting Minutes
D. September 29, 2020 - Special Meeting Minutes
3. Consider approval of Ordinance 2020-60, on the second of two readings, amending
Section 2.361 of the San Marcos City Code relating to the general powers and duties of
the San Marcos Arts Commission and recommendations and decisions on funding made
by the San Marcos Arts Commission; including procedural provisions; providing for the
repeal of any conflicting provisions; and providing an effective date.
4. Consider approval of Ordinance 2020-78, on the second of two readings, repealing
Divisions 23 and 24 of Article 3, Chapter 2 of the San Marcos City Code that established
the San Marcos Youth Commission and the San Marcos Commission on Children and
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City Council Regular Meeting Agenda - Final October 20, 2020
Youth, respectively, in connection with the transitioning of the provision of Youth Services
through the Core 4 Partnership with Hays County, Texas State University and the San
Marcos Consolidated Independent School District; dissolving said commissions; including
procedural provisions; and providing an effective date.
5. Consider approval of Ordinance 2020-79, on the second of two readings, reducing the
speed limit from 30 miles per hour to 25 miles per hour along the 500-1200 blocks of
Burleson Street between Moore Street and Prospect street; authorizing the installation of
signs and traffic control devices reflecting the new speed limit; directing that the traffic
register maintained under section 82.067 of the San Marcos City Code be amended to
reflect the new speed limit; and including procedural provisions.
6. Consider approval of Resolution 2020-220R, approving an Interlocal Contract with the
Edwards Aquifer Authority (“EAA”) and Texas State University for funding by the EAA of
activities under the Edwards Aquifer Habitat Conservation Plan Program; authorizing the
City manager, or his designee, to execute this contract on behalf of the City; and declaring
an effective date.
7. Consider approval of Resolution 2020-221R, authorizing a Change in Service to the
agreements with the real estate appraisal firms previously selected to be on an on -call list
to provide appraisal services for various City projects to increase each firm ’s contract
amount from $50,000.00 to $100,000.00; authorizing the City Manager or his designee to
execute the necessary documents to implement the Change in Service; and declaring an
effective date.
8. Consider approval of Resolution 2020-222R, approving a Real Estate Sales Contract with
Randy N. and Patrice A. Greer for the City to purchase lots 2 and 3, block 12 of the original
town of San Marcos, located at 128 and 140 South Guadalupe Street, for a price of
$1,600,000, plus any associated closing costs, approving amendments to said contract
including an amendment providing for the withholding of funds in an amount up to $ 225,000
for expenses associated with enrolling in the Texas Commission on Environmental Quality
(“TCEQ”) voluntary cleanup program; approving a Voluntary Cleanup Program Agreement
with the TCEQ in connection with the purchase of the property; approving the execution of
said Real Estate Sales Contract by the City Manager, or his designee, on behalf of the city;
authorizing the City Manager, or his designee, to execute the contract amendment
regarding the withholding of funds under the TCEQ voluntary cleanup program, any related
closing documents and the TCEQ Voluntary cleanup program agreement on behalf of the
City; and declaring an effective date.
9. Consider approval of Resolution 2020-223R, approving a Real Estate Sales Contract with
Patricia R. Murphy and Mary O. Black for the city to purchase lot 1, block 12 of the original
town of San Marcos, located at 152 South Guadalupe street, for a price of $824,000, plus
any associated closing costs; approving the execution of said contract by the City
Manager, or his designee, on behalf of the city; authorizing the city manager, or his
designee, to execute any related closing documents on behalf of the city; and declaring an
effective date.
10. Consider approval of Resolution 2020-224R, approving the Alliance Regional Water
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City Council Regular Meeting Agenda - Final October 20, 2020
Authority (ARWA) Issuing Contract Revenue Bonds for the City of San Marcos in the
aggregate principal amount of $43,955,000.00 including approval of the Bond Resolution
and other related matters in accordance with the Regional Water Supply Contract;
authorizing the City Manager or his designee to execute any necessary related documents;
and declaring an effective date.
11. Consider approval of Resolution 2020-225R, approving an interlocal agreement with the
Canyon Regional Water Authority for the treatment and transmission of water from the
Canyon Regional Water Authority Hays-Caldwell Water Treatment Plant; authorizing the
City Manager or his designee to execute the agreement on behalf of the City; and
declaring an effective date.
12. Consider approval of Resolution 2020-226R, approving a Change in Service to the
agreement with GDS Associates, Inc. relating to a utility rate study to increase the contract
amount by $62,000.00 for a total contract amount of $142,000.00; authorizing the City
Manager or his designee to execute the documents necessary to implement the Change in
Service; and declaring an effective date.
13. Consider approval of Resolution 2020-227R, approving an Airport Facility Lease
Agreement for Commercial Use for Airport property located at 2049 Airport Drive with
Gryphon Aviation, Inc for an initial eighteen-month term; authorizing the City Manager or his
designee to execute the lease on behalf of the City; and declaring an effective date.
14. Consider approval of Resolution 2020-228R, approving a month-to-month Airport Facility
Lease Agreement for Commercial Use for Airport property located at 4400 Highway 21
with Air Carriage Over Texas, LLC; authorizing the City Manager or his designee to
execute the agreement on behalf of the City; and declaring an effective date.
15. Consider approval of Resolution 2020-229R, approving the compliance policy under Title
VI of the Civil Rights Act of 1964 in connection with the City’s requirements as Direct
Recipient of Federal Transit Administration Funding, and declaring an effective date.
16. Consider approval of Resolution 2020-230R, approving a Chapter 380 Economic
Development Incentive Agreement with DBI San Marcos Property, L.P., providing
incentives in the form of refunds of a percentage of real property taxes over three years for
the development of approximately 174,515 square feet of space for lease to commercial
and industrial users at 1551 Clovis Barker; authorizing the City Manager, or his designee,
to execute said agreement; and declaring an effective date.
PUBLIC HEARINGS
Persons wishing to participate (speak) during the Public Hearing portion of the meeting must email
citizencomment@sanmarcostx.gov prior to 12:00PM the day of the meeting. A call in number to join by
phone or link will be provided for participation on a mobile device, laptop or desktop computer.
17. Receive a Staff presentation and hold a Public Hearing to receive comments for or against
Ordinance 2020-77, amending the Official Zoning Map of the City in Case No. ZC-20-12
by rezoning approximately 14.71 acres out of the J.W. Berry Survey, located near the 1500
block of N LBJ Drive (Steen Road) from “FD” Future Development District to “SF-6” Single
Family District; including procedural provisions; and providing an effective date; and
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consider approval of Ordinance 2020-77, on the first of two readings.
NON-CONSENT AGENDA
18. Consider approval of Resolution 2020-231R, approving an agreement for the provision of
services in connection with the proposed owner requested annexation of approximately 33
acres of land, generally located in the 2400 Block of State Hwy 123 (Case No. AN-20-12:
Picoma); authorizing the City Manager, or his designee, to execute said agreement on
behalf of the City; setting a date for a Public Hearing concerning the proposed annexation
of said tract of land; and declaring an effective date.
19. Consider approval, by motion, to move the December 1, 2020 Regular City Council
meeting, due to the Election Runoff, to Wednesday, December 2, 2020, and provide
direction to Staff.
20. Consider applications from interested citizens for service on an ad hoc committee to study
the use of force policies of the San Marcos Police Department and make
recommendations to the Chief of Police and City Council, hold discussion and make
appointments to the committee, and provide direction to staff.
21. Consider applications from interested citizens for service on a Comprehensive Plan
Rewrite Steering Committee charged with assisting in the City’s Comprehensive Plan
rewrite; hold discussion and make appointments to the committee, and provide direction to
Staff.
22. Receive a Staff update on CARES Funding, discuss program strategy and options for
Coronavirus Relief Fund (CRF) and Community Development Block Grant - Coronavirus
(CDBG-CV) Round Three funding, and provide direction to staff.
23. Receive a Staff presentation and hold discussion regarding the utility disconnections for
non-payment, and provide direction to Staff.
24. Hold discussion on San Marcos Convention and Visitor Bureau Board Recommendation
Resolution proposing to the City Council that the Second Saturday of May and October be
recognized as World Migratory Bird Days; and provide direction to staff.
25. Hold discussion on Parks and Recreation Board Recommendation Resolution
2020-02RR, supporting the implementation of healthy streets, also known as slow streets,
to promote active recreation and transportation in the public right of way on low traffic
neighborhood streets and to promote a multimodal network connecting greenspaces and
parks, and provide direction to staff.
26. Hold discussion on Historic Preservation Commission Recommendation Resolution
2020-02RR, proposing City Council support for the repatriation efforts of the Miakan -Garza
Band of the Coahuiltecan people, and provide direction to staff.
EXECUTIVE SESSION
NOTE: The City Council may adjourn into Executive Session to consider any item listed on this agenda if a
matter is raised that is appropriate for Executive Session discussion. An announcement will be made of
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City Council Regular Meeting Agenda - Final October 20, 2020
the basis for the Executive Session discussion. The City Council may also publicly discuss any item listed
on the agenda for Executive Session.
27. Executive Session in accordance with:
A. Section §551.074 of the Texas Government Code: Personnel Matters - to discuss the
duties and responsibilities of the City Manager, pertaining to the Police Chief Selection
Process
B. Section §551.071 of the Texas Government Code: Consultation with Attorney -
to receive advice of legal counsel regarding acquisition of wastewater easement
for proposed development in the Southeast area of the Extraterritorial Jurisdiction
C. Section §551.072 of the Texas Government Code: Real Property - to receive a staff
briefing and deliberations regarding the acquisition of wastewater easement for proposed
development in the Southeast area of the Extraterritorial Jurisdiction
D. Section §551.072 of the Texas Government Code: Real Property - to receive a staff
briefing and deliberations regarding acquisition of property in Downtown San Marcos for
public use.
ACTION/DIRECTION FROM EXECUTIVE SESSION
28. Consider action, by motion, or provide direction to Staff regarding the following Executive
Session items held during the Work Session and/or Regular Meeting:
A. Section §551.074 of the Texas Government Code: Personnel Matters - to discuss the
duties and responsibilities of the City Manager, pertaining to the Police Chief Selection
Process
B. Section §551.071 of the Texas Government Code: Consultation with Attorney -
to receive advice of legal counsel regarding acquisition of wastewater easement
for proposed development in the Southeast area of the Extraterritorial Jurisdiction
C. Section §551.072 of the Texas Government Code: Real Property - to receive a staff
briefing and deliberations regarding the acquisition of wastewater easement for proposed
development in the Southeast area of the Extraterritorial Jurisdiction
D. Section §551.072 of the Texas Government Code: Real Property - to receive a staff
briefing and deliberations regarding acquisition of property in Downtown San Marcos for
public use.
IV. Adjournment.
POSTED ON WEDNESDAY, OCTOBER 14, 2020 @ 4:00PM
TAMMY K. COOK, INTERIM CITY CLERK
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Notice of Assistance at the Public Meetings
The City of San Marcos does not discriminate on the basis of disability in the admission or access to
its services, programs, or activities. Individuals who require auxiliary aids and services for this meeting
should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay
Service (TRS) by dialing 7-1-1. Requests can also be faxed to 855-461-6674 or sent by e-mail to
ADArequest@sanmarcostx.gov
City of San Marcos Page 6 Printed on 10/14/2020
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