Main Street Advisory Board

City of San Marcos Regular Meeting Main Street Advisory Board Wednesday, February 19, 2025 at 5:30pm Attend in Person: Chamber of Commerce Large Conference Room 202 N CM Allen Pkwy, San Marcos, TX 78666 The presiding officer for this meeting will be present at the meeting location described above. Attend Online via Virtual Zoom Meeting: Webinar ID: 816 1358 8384 Public Link: https://us02web.zoom.us/j/81613588384 I. Call To Order II. Roll Call III. Citizen Comment Period: Persons wishing to participate (speak) during the Citizen Comment portion of the meeting must email jfalletta@sanmarcostx.gov prior to 12:00PM the day of the meeting. Comments shall have a time limit of three minutes each. Any threatening, defamatory or other similar comments prohibited by Chapter 2 of the San Marcos City Code will not be read. MINUTES 1. Consider approval of the meeting minutes of January 15, 2025. ACTION ITEMS 2. Grant Application – Review grant application from The San Market for installation of an awning, located at 114 E San Antonio Street. 3. Grant Application – Review grant application from Modern Day Hemp for repair of storefront windows, located at 317 N LBJ Drive. 4. Grant Application – Review grant application from The Price Center for signage, located at 222 W San Antonio Street. 5. Main Street Bylaws – Discussion and possible action regarding Main Street Advisory Board bylaws. Annual review of bylaws. DISCUSSION ITEMS 6. Upcoming Main Street Events – Discuss upcoming events including Love Downtown Awards and the San Marcos Art Fest. 7. Downtown Landscaping Project – Receive update from staff regarding ongoing landscaping improvements for downtown. REPORTS 8. Main Street Program Report 9. Financial Report 10. Downtown Association Report 11. Economic Development Report FUTURE AGENDA ITEMS lV. Question and Answer Session with Press and Public V. Adjournment Notice of Assistance at the Public Meetings The City of San Marcos is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 855-461-6674 or sent by e-mail to ADArequest@sanmarcostx.gov. For more information on the Main Street Advisory Board, please contact Josie Falletta at jfalletta@sanmarcostx.gov. 1  City of San Marcos Regular Meeting MINUTES Main Street Advisory Board Wednesday, January 15, 2025 at 5:30pm Attend in Person: Chamber of Commerce Large Conference Room 202 N CM Allen Pkwy, San Marcos, TX 78666 The presiding officer for this meeting will be present at the meeting location described above. Attend Online via Virtual Zoom Meeting: Webinar ID: 816 1358 8384 Public Link: https://us02web.zoom.us/j/81613588384 I. Call To Order 5:31 PM II. Roll Call Attending: Anita Collins, Robert Tobias, Atom Von Arndt, Merritt Drewery, Suhel Esani, Amanda Rodriguez Absent: Duane Bradley, Shandee Lynn Adamson Staff Present: Josie Falletta, Garret Hope, Karla Hernandez, Rebecca Ybarra III. Citizen Comment Period: No citizens present. Persons wishing to participate (speak) during the Citizen Comment portion of the meeting must email jfalletta@sanmarcostx.gov prior to 12:00PM the day of the meeting. Comments shall have a time limit of three minutes each. Any threatening, defamatory or other similar comments prohibited by Chapter 2 of the San Marcos City Code will not be read. PRESENTATION MINUTES 1. The November 20, 2024, regular meeting minutes were approved on Member Von Arndt’s motion and seconded by Member Esani, on a (5-0) vote. Board Member Rodriguez abstained since this was her first meeting. ACTION ITEMS 2. Grant Application – Hometown Salon: Motion to approve Hometown Salon application for signage and ADA accessibility improvements in the reimbursement amount of $1,828.62 was made by Board Chair Collins and seconded by Member Rodriguez. Grant is approved whether Hometown Salon is the sole applicant or partners with BCL for a bridge loan. (6-0) DISCUSSION 3. Love Downtown Awards: Details for Love Downtown Awards were given; board volunteered a subcommittee to work on a list for Main Street Nominations. Subcommittee members are Atom Von Arndt, Suhel Esani, and Merritt Drewery. REPORTS 1. Main Street Program Report – Staff provided updates on upcoming events and projects. Staff also gave an update on new event, San Marcos Arts Fest, presenting event vision and partnerships to the board. 2. Financial Report - Downtown Manager Josie Falletta provided the Financial Report, with 34.52% of the annual operating budget expended to date. 3. Downtown Association Report – Board Chair Collins provided an update on the DASM meeting which will be held at Uproot on January 23, 2025. Special guest speakers, Rodney Gonzales will be talking about Downtown San Marcos and Duane Bradley will be presenting on South Square Collective. 2  4. Economic Development Report – No report provided. FUTURE AGENDA ITEMS lV. Question and Answer Session with Press and Public No public or press present. V. Adjournment 6:35 PM on Board Member Rodriguez’s motion and Member Von Arndt’s second. Notice of Assistance at the Public Meetings The City of San Marcos is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 855-461-6674 or sent by e-mail to ADArequest@sanmarcostx.gov. For more information on the Main Street Advisory Board, please contact Josie Falletta at jfalletta@sanmarcostx.gov. 3  MAIN STREET FAÇADE GRANT APPLICATION APPLICANT NAME: Janice Bowden Hardaway for BW Bowden Properties (owned by Bernie Bowden) MAILING ADDRESS: 307 Hunters Glen Dr. San Marcos TX 78666 PHONE NUMBER: 512-568-1581 (Janice) or 512-393-1604 (Bernie) BUILDING ADDRESS: 114 East San Antonio Street, San Marcos, TX 78666 DO YOU OWN THE BUILDING? ✔ YES NO IS THE BUILDING LOCATED ON THE COURTHOUSE SQUARE? ✔ YES NO If YES, have you received approval from the Historic Preservation Commission? The Historic Preservation Commission consists of 7 members that recommend, promote and approve the appropriateness and integrity of the existing Historical Districts in San Marcos. (Staff Liaison: Alison Brake, Development Services Planner 512.393.8232.) If NO, please proceed ✔ YES NO APPLICATION REQUIREMENTS FOR SUBMISSION: Drawing of proposed improvements (preferably in color) or rendering of sign/awning. Written description of proposed improvements. Quote from supplier that estimates cost of the project. Written permission for proposed improvements from property owner. DATE SUBMITTED TO MAIN STREET OFFICE PLEASE REVIEW THE FOLLOWING APPROVAL PROCESS: Main Street Program Advisory Board will review the application and make a recommendation to Main Street staff (meetings 3rd Wednesday of each month). Applicant will be notified of decision. Applicant proceeds with approved improvements. TO BE COMPLETED BY MAIN STREET STAFF: RECEIVED BY: DATE REVIEWED BY MAIN STREET ADVISORY BOARD: DATE REVIEWED BY MAIN STREET STAFF: APPROVED AS SUBMITTED APPROVED WITH SUGGESTED CHANGES NOT ACCEPTED DATE APPLICANT NOTIFIED: 5 SUBMIT APPLICATION TO: JOSIE AT JFALLETTA@SANMARCOSTX.GOV  Main Street Facade Grant Application 114 E. San Antonio St. Building Overview This building dates to circa 1890 and has held dozens of businesses, from general stores and markets to a locksmith. The planned use of the building is to open a gift store offering a curated selection of unique gifts and locally produced goods. The proposed improvements in this application have already been reviewed by the Historic Preservation Officer and approved by her and the Historic Preservation commission where required (see HPC 24-06, COA attached to application). Install Canvas Awning to Preserve Wood Storefront The primary purpose of the installation of an awning is to protect the original wood storefront. We have already seen some damage to the wood around one of the windows where water entered the building over time and damaged the original wood floors, as well as causing damage to the window itself and a downward shift in the glass. The awning would protect this woodwork from further damage and is in line with the overall character of our historic downtown. We are proposing a green and white striped canvas awning on an aluminum frame. This is in line with other awnings on the square and also the historical nature of the building itself. We have received 4 bids for this awning Lone Star Awning, San Antonio - $5827.00 Seguin Canvas & Awning, Seguin - $5600.00 (no existing awning frame, disregard option 1) Texas Made Shade & Covers, Seguin - $5495.51 Note: A permit has been requested and already approved for this project. We previously applied for and received this grant, and originally contracted with Lone Star Awnings. They were unable to complete the project and refunded our deposit, so we contracted with and paid a $2500 deposit to another awning company. That company did no work and refuses to return our deposit. Seguin Awnings is permanently closed, and Texas Made Shade & Covers is operated by several of their former employees. We just want to get an awning on this building to protect it from weather and sun. 6 front facade - illustration of proposed awning 7 8 9 10  Invoice Account # Date Invoice # 2/1/2025 01272507 Bill To Ship To The San Market Carol Bowden 114 E. San Antonio San Marcos, Texas P.O. No. LOCATION: Terms Project 50% down % final on ... Item Description Quantity Rate Amount Awning New Frame... Labor and materials to manufacture and install one new 1 4,726.68 4,726.68T awning and frame. Frame to be all welded aluminum. Fabric to be Sunbrella fabric in customers choice of colors. All seams sewn with UV lifetime thread. Terms Our terms are 50% down and remaining when complete. 0.00 0.00T Final payment due on install. Quote Valid for 5 days. Installation Projects that are only completed by the Installation crew and 1 350.00 350.00T are after hours. This is the after hour fee to pay overtime for a night install. NOTE: We will need a copy of the permit to attach to your paperwork as well as the permit must be displayed in your window until the job is complete. Your job will be installed at night, there is a few for after hour installation. You can pay your deposit to get the job started, but give me a call. I left a message. Just want to get on the same page with the grant and everything. DEPOSIT: To get started we need approval of the color, deposit, and John will need to come out and do a final site evaluation. If your ready you can make your deposit and give me a call. We look forward to your job. $5,076.68 Subtotal $418.83 Sales Tax (8.25%) Total $5,495.51 11 12 13 14 15 16 17 18 19 20 21 22 23 Sign Crafters 2401 IH 35 South San Marcos, Texas 78666 info@signcrafters.net (512) 392-0900 License #: TSCL-19064 www.signcrafters.net Quote 14863 SALES REP INFO Kathleen Shanahan QUOTE DATE Thu, 01/16/2025 Senior Project Manager QUOTE DUE DATE New Signage for Building revised 02.10.25 Kathleen@signcrafters.net Mon, 02/10/2025 (979) 446-9588 QUOTE EXPIRY DATE Thu, 02/20/2025 TERMS C.O.D. REQUESTED BY INSTALL ADDRESS CONTACT INFO Price Center & Garden 222 West San Antonio Street Adrian Garcia Velasquez 222 West San Antonio Street San Marcos, TX 78666 info@price-center.org San Marcos, TX 78666 (512) 392-2900 # ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX) TAXABLE 1 Non Lit Post and Panel Monument Sign 1 Each $2,792.3213 $2,792.32 Y • Quantity: (1) • Double Sided Post and Panel Signage • Size: ◦ Top Panel: 66" x 48.75" ◦ Bottom Panel: 66" x 16" • Material: .080 Routed Aluminum with Vinyl Graphics ◦ Finished Purple (PMS TBD) • Vinyl: 3M 7725-99 Fawn • Frame: 2" Aluminum Square Tube ◦ Finished to Match Fawn (PMS TBD) • Posts: 4" Wooden Posts ◦ Finished to Match Fawn (PMS TBD) • Mounted in Ground with Concrete 2 Parking Signs with Holders 7 Each $121.8592 $853.01 Y • Quantity: (7) • Single Sided Parking Signs • Size: 24" x 18" • Material: 6mm White ACM with Vinyl Overlay • Vinyl: 3M IJ35C with Digital Print Graphics ◦ Laminate 8509 • Frame: 24" x 18" Real Estate Frames ◦ Finished Black • Mounted in Ground 3 FCO Acrylic Letters - Church Entrance 1 Each $897.7628 $897.76 Y • Quantity: (1) • FCO Letter and Logo Set • Size: ◦ 12" Tall - PRICE CENTER ◦ 17.75" Tall - Logo • Material: 1/4" Routed Acrylic ◦ Finished Color TBD • Mounted Flush to Building 24 PRINTED ON MON, 02/10/2025 02:22 PM BY KS CREATED BY KS 1/3 QUOTE 14863, PRICE CENTER & GARDEN, 01/16/2025 # ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX) TAXABLE 4 FCO Acrylic Letters - Comanche Street Side 1 Each $1,733.9608 $1,733.96 Y • Quantity: (1) • FCO Letter and Logo Set • Size: ◦ 24" Tall - PRICE CENTER ◦ 36" Tall - Logo • Material: 1/4" Routed Acrylic ◦ Finished Color TBD • Mounted Flush to Building 5 Routed ACM Custom Panel 2 Each $191.50 $383.00 Y • Quantity: (2) • Routed ACM Panel Signs • Size: 45" x 33.25" • Material: 3mm White ACM with Direct Print ACM ◦ Color Match TBD ◦ Laminate 8509 • Flush Mounted to Exterior Walls 6 Routed ACM Custom Panel - Entrance 2 Each $90.93 $181.86 Y • Quantity: (2) • ACM Panel Signs • Size: 24" x 4.75" • Material: 3mm White ACM with Direct Print ACM ◦ Color Match TBD ◦ Laminate 8509 • Flush Mounted to Eave Overhang 7 Routed ACM Custom Panel - Ramp 1 Each $267.25 $267.25 Y • Quantity: (1) • ACM Panel Signs • Size: 53.75" x 31.25" • Material: 3mm White ACM with Vinyl Overlay • Vinyl: Reflective with Digital Print Graphics ◦ Laminate 8509 • Mounted Over Handrail 8 FCO Logo - Refurbish 1 Each $413.75 $413.75 Y • Techs to Remove (1) Existing FCO Logo • Return to Shop to Refurbish ◦ Sand and Prep for Repaint ◦ Finish MP Gold • Techs to Reinstall (1) FCO Logo ◦ Mounted Flush to Theatre Building Facade ***Price Includes Removal and Reinstallation*** 9 Installation - Post and Panel/Parking Signage/Panel Signage 1 Hr $1,225.00 $1,225.00 Y • Remove (1) Existing Post and Panel Sign ◦ Mounted in Ground with Concrete • Installation of (1) Double Sided Post and Panel Sign ◦ Mounted in Ground with Concrete • Removal of (7) Existing Parking Sign • Installation of (7) Parking Signs with Real Estate Frames ◦ Mounted in Ground • Remove (1) Existing Panel Sign • Installation of (2) Routed ACM Custom Panel Signs ◦ Mounted Flush to Exterior Walls 25 PRINTED ON MON, 02/10/2025 02:22 PM BY KS CREATED BY KS 2/3 QUOTE 14863, PRICE CENTER & GARDEN, 01/16/2025 # ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX) TAXABLE • Installation of (2) Routed ACM Custom ENTRANCE Panel Signs ◦ Mounted Flush to Entrance Canopy Overhangs • Installation of (1) ACM Panel (RAMP) ◦ Mounted over Handrail 10 Installation - FCO Letter/Logo Sets 1 Hr $1,600.00 $1,600.00 Y • Remove (2) Existing FCO Letter/Logo Sets • Installation of (2) New FCO Letter/Logo Sets ◦ Mounted Flush to Exterior Walls 11 Permit Acquisition (Local Business) 1 Each $200.00 $200.00 Y Permit Acquisition - Local Business 12 Sign Permit (At Cost) 1 Each $0.00 $0.00 Y • Price reflected on final invoice as charged by the municipality 13 Project Notice 1 Each $0.00 $0.00 Y • 50% DEPOSIT DUE UPON ORDER This quote is based on specific information you have provided to us and is valid for 30 days. Subtotal: $10,547.91 When you approve this quote, you are agreeing to pay 100% of the quoted price. Any additional time and materials used will be reflected on the final invoice. Sales Tax (8.25%): $870.20 When we have received your deposit (If applicable), we will begin the steps necessary to complete your order. The remaining balance is due according to the net terms as shown on this quote. Total: $11,418.11 Sales tax or use tax on products sold out of the state of Texas will be the responsibility of the purchaser. All payments are due within net terms as described in quote or additional interest of 1.5% per month will be assessed. Need to make changes? No problem, please do not hesitate to reach out to your sales rep and request any alterations to the quote or scope requested. Downpayment (50.0 %) $5,709.06 SIGNATURE: DATE: 26 PRINTED ON MON, 02/10/2025 02:22 PM BY KS CREATED BY KS 3/3  BYLAWS OF THE Main Street Advisory Board ARTICLE 1. NAME. The name of the board is Main Street Advisory Board. ARTICLE 2. PURPOSE AND DUTIES. The purpose of the board is: (1) Advising the Main Street Program Manager. (2) Establishing goals and priorities for the Main Street Program. (3) Monitoring expenditures of program funds and assessing the effectiveness of the program. (4) Formulating proposed budgets for the program and making recommendations to the city manager and city council on the budgets. (5) Building support for the program. (6) Reviewing and approving designs for low-interest loans and incentive grant programs. (7) Fundraising. (8) Sponsoring public forums on Main Street issues. (9) Developing criteria needed for the board’s activities. ARTICLE 3. MEMBERSHIP. A. The board is composed of 9 members appointed by the city council. B. A member serves at the pleasure of the city council and may be removed if not in compliance with these bylaws. C. Qualifications: The board is composed of nine members appointed by the city council, six of whom must be citizens of the city and three of whom may be persons who may live out of the city, but work and/or own a business in the city. Membership will be widely representative of the community, including but not limited to downtown business owners, downtown building owners, downtown association leaders, city officials, county officials, architects, chamber of commerce leaders, bankers, attorneys, historical group leaders, interested citizens and media representatives. D. Board members serve for a term of 3 years beginning March 1st on the year of appointment. If a member is appointed to fill a vacancy, that member will serve for the unexpired portion of the term to which they are appointed. All members must complete required orientation and training as applicable prior to their first meeting. 1 27 E. Prior to taking office all newly appointed members shall attend an orientation. This orientation will include, but may not be limited to, a review of Bylaws, Specific Board Ordinance and Charge, Open Meetings Act, Public Information Act, Ethics, parliamentary procedure, how to run a meeting, and procedures on how to file a complaint with the city. F. All vacancies shall be filled in accordance with Section 2.071, Vacancies of the City Code and posted on the city council agenda. G. Except as specifically duly authorized by their respective board or the City Council, an individual board member may not: 1) act in an official capacity on behalf of the board; 2) make any representations to third party or any governing body before which such member appears that the member is authorized to speak for or on behalf of the board (or commission); or 3) participate through written or public comment on a matter being considered by another board or commission or the city council that is an appeal of the decision of or succeeds the recommendation of the board or commission member’s respective board or commission. H. Attendance at board meetings shall conform to the requirements outlined in Section 2.069 - Absence from meetings of the City Code. I. A member who seeks to resign from the board shall submit a written resignation to the chair of the board and the staff liaison, who shall notify the city clerk’s office. If possible, the resignation should allow for a thirty-day notice. J. Members must comply with Chapter 2, Article 5, Code of Ethics, of the San Marcos City Code of Ordinances. If, in connection with a decision or matter before the board or commission, a conflict of interest or appearance of impropriety as to a board or commission member is identified, the affected member shall: 1) notify the staff liaison who shall provide a conflict of interest disclosure form to the member; 2) complete and submit the conflict of interest disclosure form; 3) when the matter is taken up by the board or commission, announce the nature of the conflict or appearance of impropriety; 4) thereafter, leave the room until consideration of the matter is concluded; and 5) abstain from any participation in the matter whether before the board or commission, a city department, another board or commission or the city council until the matter is finally concluded. K. In accordance with Chapter 36 of the Texas Penal Code, members of the board (or commission) shall not accept gifts from persons in connection with the member’s official duties and responsibilities. 2 28  ARTICLE 4. OFFICERS. A. The officers of the board shall consist of a chair and a vice-chair. B. Officers shall be elected annually by a majority vote of the board at the first regular meeting on or after March 1 during the agenda item posted for this purpose. 1) In accordance with Section. 12.09 of the City Charter, if the previous chair continues on the board or commission they will preside over the meeting and conduct the election. 2) If the previous chair is no longer on the board (or commission) and the vice chair continues on the board (or commission) the vice chair will preside over the meeting and conduct the election. 3) If neither the chair nor the vice-chair remain on the board (or commission) the staff liaison shall conduct the election of the chair, at which point the newly elected chair will preside over the remainder of the meeting, including the election of the vice- chair. C. In the event of a vacancy of the chair or vice-chair during the term, the board may hold an election at the next regular meeting. As needed, the vice-chair shall conduct the election of the chair or the chair shall conduct the election of the vice-chair. D. The term of office shall be one year, beginning the first day of March and ending the last day of February. E. A member may not hold more than one office at a time. ARTICLE 5. DUTIES OF OFFICERS. A. The chair shall be in person at the meeting location, preside at board meetings, review each final meeting agenda, and execute approved meeting minutes. B. In the absence of the chair, the vice-chair may preside, if in person, and shall perform all duties of the chair. C. In the absence of both the Chair and the Vice-Chair at the meeting location, the board should elect a temporary chair for that meeting, or until the Chair or Vice-Chair arrives. The staff liaison may conduct the election of a temporary chair, who shall serve only for the current meeting. The temporary chair must be present at the meeting location. D. The Chair is responsible for promoting and maintaining order in meetings. The Chair should ensure adherence to the agenda for the meeting. E. The Chair should control discussion to ensure that it focuses on the issue and not on any person. Personal remarks and attacks are not permitted. See also Article 7 (B). ARTICLE 6. AGENDAS. 3 29 A. Agenda items must comply with Article 2. PURPOSE AND DUTIES. B. The following general order of business should be used for regular meetings of the board: 1. Call to order 2. Roll call 3. Citizen Comments – 3 minutes per speaker 4. Consent Agenda (includes routine items which normally do not need separate discussion such as minutes from the previous meeting, ) 5. Presentations by city staff or outside entities invited by the board (or commission.) 6. Public Hearings as needed 7. Items for action or discussion/direction 8. Reports (report items should be listed individually as needed to comply with Open Meetings Act requirements) 9. Executive Session (in accordance with Open Meetings Act exceptions) 10. Question and Answer Session. 11. Adjournment C. The board may only discuss or consider an item on the agenda that is stated within the assigned scope of work or charge of the board as provided in Article 2. D. The chair or two or more members may place a discussion item on an agenda for a regular board meeting no later than 10 business days prior to the meeting. If two or more members wish to place a discussion item on a meeting agenda, they must separately contact the staff liaison and the chair in writing or by email with the specific topic. The agenda item must comply with Article 2 PURPOSE AND DUTIES. E. After first consulting with and receiving input from the staff liaison, the chair shall review each final meeting agenda as prepared by the staff liaison. The chair may not remove an item placed on an agenda by the staff liaison, prior direction of the board under subsection (B) above or placed on an agenda as a discussion item by two members under subsection (C) above. F. The staff liaison will submit the meeting agenda, and packet as applicable, to the City Clerk’s Office for posting no later than 72 hours before the meeting. If the 72 hour deadline should fall on a weekend or holiday it is the responsibility of the staff liaison to provide the meeting agenda to the City Clerk’s Office by noon on the last business day before the weekend or holiday. G. Posting of the agenda must comply with Texas Government Code Chapter 551 (Texas Open Meetings Act). ARTICLE 7. MEETINGS. A. The board meetings shall comply with Texas Government Code Chapter 551 (Texas Open Meetings Act) in that discussion and action is limited to the items listed on the agenda for this meeting. 4 30 B. If a quorum (a majority of the voting members) does not convene within one half hour fifteen minutes of the posted time for the meeting, then the meeting is deemed may be cancelled. If there is not a quorum, no business can be conducted, no votes or action can be taken, and there are no minutes. C. The board will conduct its meetings by the rules of common courtesy and procedure identified in Article 10. D. The Chair should introduce each item as it appears on the agenda, and in the order in which it appears on the agenda. The Chair may allow items to be considered out of order with the informal consent of the board. E. The following types of actions may be taken or motions can be made during a meeting: 1. Approval - Means the item is approved as proposed. 2. Conditional approval - Means approval for the item will take effect upon the occurrence of the conditions. 3. Approval as amended - Means the item is approved with changes from the original proposal. 4. To Table - Means to temporarily delay the consideration of the item while another item is brought up for consideration. 5. Remove from Table – Means to bring back the previously delayed item for consideration. 6. Postpone - Means postponement of consideration of the item, either until a definite date or event , or indefinitely. Action on the item at a subsequent meeting requires the item to be placed on the agenda for that meeting. 7. Reconsider - Means to reopen discussion of an item that was already acted upon. Reconsideration may only occur at the same meeting, or at the next meeting after the one at which the original action occurred. A motion to reconsider may only be made by a person who voted on the prevailing side on the original action. Reconsideration of an item at a subsequent meeting requires the item to be placed on the agenda for that meeting. 8. Withdraw - Made by the person who made the motion. Does not require a formal vote unless a member objects to the withdrawal. 9. Close debate ("calling for the question") – Requires a motion and second and 2/3 vote. If it passes, a vote is then taken on the motion that was under discussion, without further debate. If it fails, debate resumes on the motion that was being discussed. 10. Amend - Usually consists of striking out, inserting, adding, or substituting words, sentences or paragraphs to the subject of the original motion. This motion is voted upon separately from the original motion. 11. Recess - A temporary break in a meeting may be called by the Chair. This does not require a formal vote unless a member objects to the recess. 12. Limited discussion or debate - The Chair may establish a reasonable time limit for consideration of an item, or a reasonable time limit on each person addressing the board, or upon each board member who comments on an issue. This does not require a formal vote unless a member objects to the limits. 5 31 F. The board shall meet monthly, or when the board is legally required to meet in order to comply with a legal deadline. In October of each year, the board shall adopt a schedule of the meetings for the upcoming year. G. Special meetings of the board shall be called by the staff liaison to comply with a statutory deadline or a deadline established by Council or by a vote by the board. A special meeting may be called upon the written request of the chair or three (two for boards/commissions of less than 7) members of the board no more often than once a quarter. H. Executive sessions are permitted only when they have been posted in advance and conform to those requirements of the Texas Government Code Chapter 551 (Texas Open Meetings Act) which pertain to executive sessions. I. A majority of the voting membership of the board members constitute a quorum regardless of vacancies. J. To be effective, a board action must be adopted by an affirmative vote of the number of members necessary to provide a quorum. K. All votes shall be conducted by roll call rather than simple voice vote. L. The chair has the same voting privilege as any other member. The voting privileges of members is defined in the Ordinance defining that board. M. The board will allow citizens to address the board during a period of time set aside for citizen communications during their regular meeting. Each speaker will be limited to three minutes, may speak only once per time period, and may not yield time to others. See Section 2.045 of the City Code for details. N. The staff liaison shall prepare the meeting minutes. The minutes of each board meeting must include the vote of each member on each item before the board and indicate whether a member voted in favor, against, abstained or is absent. Example: For: Member 1, Member 2, Member 3, Member 4 Against: Member 6 Absent: Member 5 (line only needed if someone is absent) Recused: Member 7 (line only needed if someone has recused) O. The city clerk shall retain agendas, approved minutes, internal review reports and bylaws. Main Street shall retain all other board documents. The documents are public records under Texas Local Government Code Chapter 552 (Texas Public Information Act). P. The chair shall adjourn a meeting not later than 10 p.m., unless the board votes to continue the meeting. ARTICLE 8. RECOMMENDATIONS. 6 32 A. The board is encouraged to provide the city council with advisory recommendations on matters of city policy within their purpose and duties provided in Article 2 as necessary. B. In order to communicate recommendations by a board to the City Council, the board must develop a recommendation resolution. If the recommendation resolution is approved by a majority of the membership, the staff liaison must submit the recommendation resolution to the city clerk and city manager for distribution to the city council within 30 days. In addition, the staff liaison will prepare a cover memo including Staff Recommendations for Implementation which may include budget impacts, staff time required, and/or other considerations. C. The board will submit an annual report to the city clerk by February 28 of each year. ARTICLE 9. COMMITTEES. A. The Main Street Advisory Board does not have any standing committees but may have ad hoc committees as necessary. B. Each committee must be established by an affirmative vote of the board. Each committee shall consist of at least two, maximum of three (limit of two if the board has less than 7 members) board members approved by the board. A staff member shall be assigned to each committee by the director of the Main Street Program. C. A committee may choose the chair, with the members’ consent, but is not required to do so. D. Quorum requirements do not apply to committees. E. Committees are not required to post their meetings in accordance with the Texas Government Code Chapter 551 (Texas Open Meetings Act). A quorum of the membership is not allowed to be present. F. Each committee shall update the board at least quarterly on their work. ARTICLE 10. RULES OF COMMON COURTESY AND PROCEDURE. A. During meetings, members shall preserve order and decorum, and shall not interrupt or delay proceedings. Board (or commission) meetings will adhere to Section. 2.046. - Rules of Decorum for City Council and City Board and Commission Meetings of the City Code. B. Members shall demonstrate respect and courtesy to each other, to city staff members, and to members of the public appearing before the board. C. Members shall refrain from rude and derogatory remarks and shall not belittle staff members, other board members, or members of the public. 7 33 D. The Chair should exercise control over persons who abridge this policy or disrupt a meeting in the following ascending order of action: 1. Call the person to order, advising the person of the infraction. 2. Advise the person that the infraction must cease immediately or the person will be ordered to leave the meeting. 3. Order the person to leave the meeting. If the offending person is a member of the board, the Chair shall call for a vote on the expulsion of the member from the meeting. ARTICLE 11. GENERAL POWERS AND DUTIES A. Personnel Issues: Personnel matters are not within the purview of the Board/Commission and are not appropriate for posting on an agenda, discussion at a meeting, or as a subject for a board/commission recommendation. Neither the Board/Commission nor any of its members shall recommend, instruct or request the City Manager or any of the City Manager’s subordinates to change the job qualifications for a current employee, appoint, or remove any person from, office or employment. The Board/Commission and its members are prohibited from giving order to subordinates of the City Manager either publicly or privately. B All Boards and Commissions shall adhere only to their specific general powers and duties within their Ordinance, as provided in Article 2. ARTICLE 12. AMENDMENT OF BYLAWS. A bylaw amendment is not effective unless approved by the Council Finance and Audit Committee. The bylaws were approved by the Main Street Advisory Board at their meeting held on February 19, 2025. (Signature of Executive or Staff Liaison) (Title of Executive or Staff Liaison) 8 34  UPDATE: SAN MARCOS ART FEST - APRIL 12 Overview The San Marcos Art Fest is a *new* Main Street event for 2025. The event will be hosted in coordination with an existing community event, the San Marcos Studio Tour, for maximum impact. Initial discussions include the following activities the day of the event: Art Trail - downtown business component, hosted by Main Street Children’s Chalk Art Contest - Art League to coordinate Art Squared Arts Market - existing community event San Marcos Studio Tour - existing community event Price Center 1893 Flea - existing community event Mural Jam - hosted by 78666 Walls Kissing Alley Panel Discussions - hosted by Main Street Partners Partners (so far) for this event include: San Marcos Art League Art Squared Mothership Studios/San Marcos Studio Tour Price Center 78666 Walls Destination Services team Budget Staff have allocated $9,500 to this event. 35  UPDATE: DOWNTOWN LANDSCAPING PROJECT Overview Main Street has launched a landscaping improvement initiative in FY 2025. The project will include irrigation upgrades, soil amendments, additional plantings, mulch, and some hardscapes. The Downtown plant palette was developed by city staff across multiple departments and includes plants which are drought tolerant, native or adaptive, pollinators, and have a low water usage. The bed design guidelines consider safety and visibility, aesthetics, plant health, and water usage. This project aims to improve the downtown landscaping beds and plants, so they are easier to maintain, provide clearer lines of sight for pedestrians, use less water, and act as pollinators for birds, bees, and monarchs. Completed Work November 2024 – Additional plants installed on Hutchison St. February 2025 – Irrigation improvements + targeted plants removed on N LBJ Dr & the Square Upcoming Work March 2025 – Additional plants installed on N LBJ Dr & the Square, two beds paved at high traffic intersection Funding Funds for this project are provided from the Downtown TIRZ 5 budget, approved by the TIRZ 5 Board in October 2024. The TIRZ 5 fund is generated by property taxes within the TIRZ 5 District, which includes downtown. 36 2025 EVENTS + INITIATIVES MAIN STREET EVENTS February 26: Love Downtown Awards April 12: San Marcos Art Fest June 21: Bubble Bash September 27: Heritage Event (Name not Set Yet) October 18: Spooky Movie on the Square December 6: Merry on the Squarey DOWNTOWN EVENTS January 20: MLK Day March March 1: Mardi Gras Parade May 17: Mermaid Parade & Festival Weekly: Farmer's Market Monthly: San Marcos SaturPLAY, Art Squared, 1893 Flea, Vanilla Bean Market, Classic Rides on El Camino Real INITIATIVES Downtown Landscaping Project - CMO Initiative - February/March 2025 San Antonio Street - Street Art Project - April 2025 Mobility Hub Activation Plan - seasonal installations Work Plan Implementation - ongoing Kissing Alley Improvements CIP - construction survival kit 37 LOVE DOWNTOWN AWARDS Date: Wednesday, February 26 Location: The Marc Time: 6:00 - 8:00 PM VOLUNTEERS NEEDED Volunteer details : Set up During event: greeters, check in, awards table, raffle prizes Break down: clean up, pack up food and supplies, carry supplies to vehicles EVENT OVERVIEW 6PM: Social Hour 7PM: Awards Begin 8PM: Awards End STAFFING UPDATE We are proud to announce that our Program Coordinator, Garret Hope, has accepted a position with the City of Buda as their Main Street Manager! We wish Garret all the best in his new role and will be hiring for this vacancy over the next few weeks. 38  UPDATE: SAN ANTONIO STREETSCAPE ART Overview Planning and Main Street are working on a streetscape improvement project on W San Antonio Street in collaboration with the Stelos Scholars, a subset of the Texas State University Honors College. The Stelos Scholars received a $25,000 grant to be used on streetscape activation and contacted the City of San Marcos to propose using the funds in Downtown San Marcos. Upon a review of adopted plans, the proposed scope of work aligns with recommendations of the recently adopted San Marcos Downtown Area Plan. Scope of Work The improvements will take place on W San Antonio Street from the San Antonio Street split to Telephone Alley. Proposed improvements include 1) the installation of colorful pavement treatments and traffic delineators in six (6) existing bulb outs, and 2) artistic designs in four (4) alleyway crosswalks. Timeline Students from TXST will assist staff in implementing this project in April 2025. 39  HIGHLIGHTS NOV & DEC 2024 ANALYTICS Facebook Followers: 13,333 (+0.0%) Reach: 4,899 Engagement: 80 Engagement Rate: 1.63% Instagram Followers: 9,801 (+1.2%) Reach: 15,518 Engagement: 931 Engagement Rate: 6.00% 40 DOWNTOWN BUSINESS REPORT NEW & UPCOMING BUSINESS ACTIVITY The Purple Toad 306 N Edward Gary St Ste. B Now Open! Archie’s Coffee Lounge 301 N LBJ Dr Now Open! Urban Bird Hot Chicken 205 W Hopkins St Now Open! Sea Barra 420 University Dr Food Truck Open! Eden Bar 206 W San Antonio St Now Open! Bayle’s 130 E San Antonio St Now Open! Olive Market 312 University Dr #312D Now Open! Ink Couture Tattoos 312 University Dr #F Now Open! 3KB 210 N Edward Gary St #106 Now Open! Las Dos Fridas Cocina Mexicana 201 S LBJ Dr Now Open! Logie’s Restaurant 150 S LBJ Dr Permits Approved Tower Loan 208 W San Antonio St Permits Approved Shell Permit Building Shell, Business TBD 125 and 133 S LBJ Dr Approved 41 MAIN STREET FINANCIAL REPORT - 2/14/25 FY 25 Operating Budget: Org Object Description Budget Actual Enc/Reqs Available Budget Percent Used 12024225 52095 PRINTING & PUBLICATIONS 1,500.00 0.00 0.00 1,500.00 0.00% 12024225 52105 COMMUNICATIONS/TELEPHONE 2,111.88 676.65 0.00 1,435.23 32.04% 12024225 52111 VEHICLE/EQUIP LEASE PYMNTS 15,678.00 0.00 15,678.00 0.00 100.00% 12024225 52230 PROFESSIONAL SERVICES 5,000.00 1,462.17 0.00 3,537.83 29.24% 12024225 52360 BUILDING RENTAL 19,560.00 7,050.00 9,200.00 3,310.00 83.08% 12024225 52395 SOFTWARE LIC & MAINTENANCE 540.04 0.00 0.00 540.04 0.00% 12024225 52397 SOFTWARE AS A SERVICE (SAAS) 1,800.00 0.00 0.00 1,800.00 0.00% 12024225 53045 SUPPLIES-OTHER 12,500.00 3,210.20 0.00 9,289.80 25.68% 12024225 53070 SUPPLIES-OFFICE 2,500.00 899.44 0.00 1,600.56 35.98% 12024225 53105 POSTAGE 300.00 0.00 0.00 300.00 0.00% 12024225 53110 ADVERTISING/BRANDING 30,000.00 4,162.29 9,035.71 16,802.00 43.99% 12024225 53145 REPAIRS-VEHICLES 520.00 0.00 0.00 520.00 0.00% 12024225 54001 P-CARD MUST CODE 0.00 0.00 0.00 0.00 0.00% 12024225 54050 DUES & SUBSCRIPTIONS 4,043.38 6,848.20 1,000.00 -3,804.82 194.10% 12024225 54075 MAIN ST-INCENTIVE PROGRAM 30,000.00 1,500.00 0.00 28,500.00 5.00% 12024225 54180 PROFESSIONAL DEVELOPMENT 15,000.00 4,897.15 0.00 10,102.85 32.65% 12024225 54185 MEALS 1,000.00 478.90 0.00 521.10 47.89% 12024225 54190 TRAVEL 600.00 0.00 0.00 600.00 0.00% 12024225 54245 SPECIAL EVENTS/PROJECTS 54,500.00 11,046.81 2,577.26 40,875.93 25.00% TOTALS 197,153.30 42,231.81 37,490.97 117,430.52 40.44% 42 MAIN STREET GRANT REPORT - 2/14/25 FY 25 Main Street Façade Grants: Applicant Total Project 50% Grant Status MY CITY APARTMENT (FY24 PROJECT) $ 2,483.16 $ 1,241.58 Completed FY24 PAID $ 810.59 Completed FY25 PAID $ 325.00 Completed STINKY DAWG (FY24 PROJECT) $2,350.00 $1,175.00 Completed FY25 PAID $1,175.00 Completed HOMETOWN SALON $3,657.25 $1,828.62 Approved THE SAN MARKET $5,076.68 $2,538.34 Applied MODERN DAY HEMP $3,220.00 $1,610.00 Applied PRICE CENTER $10,547.91 $4,000.00 Applied Totals FY25 $ 11,852.12 FY25 Budget: Main Street Incentive Grant: $30,000 TIRZ Incentive Grant Match: $30,000 43 MAIN STREET ADVISORY BOARD ATTENDANCE 2025 1.15.25 2.19.25 3.19.25 4.16.25 5.21.25 6.18.25 7.16.25 8.20.25 9.17.25 10.15.25 11.19.25 12.17.25 Anita Collins P 3/1/20 - 3/1/26 Amanda Rodriguez P 1/1/25 - 3/1/27 Shandee Lynn A 3/1/20 - 3/1/26 Meritt Drewery P 3/1/24 - 3/1/26 Robert Tobias P 3/1/23 - 3/1/26 Duane Bradley A 3/1/23 - 3/1/26 Atom Von Arndt P 3/1/24 - 3/1/27 Suhel Esani P 3/1/24 - 3/1/27 P=Present A=Absent E= Excused 44