Parks & Recreation Board

City of San Marcos Regular Meeting Agenda Parks and Recreation Board October 17, 2024 at 5:30 pm Grant Harris Conference Room 401 E. Hopkins Street San Marcos, TX 78666 Please follow the link below to join the meeting: https://us02web.zoom.us/j/86257117268 or 888-788-0099 (Toll Free) Webinar ID: 862 5711 7268 The presiding officer for this meeting will be present at the meeting location described above. I. Call to Order II. Roll Call Citizen Comment Period: Each speaker will be provided up to three minutes to speak. Persons wishing to participate (speak) during the Citizen Comment portion of the meeting virtually must email jcase@sanmarcostx.gov prior to 12:00 p.m. the day of the meeting. A call-in number/link will be provided for participation. Written comments can also be submitted to jcase@sanmarcostx.gov for distribution to the board prior to the meeting. Those wishing to speak in person may sign up in person on the day of the meeting. Each speaker signed up prior to the meeting being called to order will be called in the order in which they signed-up. III. MINUTES 1. Consider approval, by motion of the September 20, 2024, Regular Meeting minutes. ACTION 2. Consider approval of 2025 Parks and Recreation Board Meeting Calendar. DISCUSSION 3. Receive a staff update and hold discussion regarding Paid Parking Implementation in City Park and Rio Vista Park. 4. Receive a staff update and hold discussion regarding current Parks Projects.  REPORTS 5. Receive the following reports: Park Projects Monthly Report, Recreation Division, Aquatics/Fitness Report, Athletics Division Monthly Report, Youth Services Division Monthly Report. IV. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. V. Adjournment Notice of Assistance at the Public Meetings The City of San Marcos is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 855-461-6674 or sent by e-mail to ADArequest@sanmarcostx.gov. For more information on the Parks and Recreation Board, please contact Jamie Lee Case at jcase@sanmarcostx.gov  City of San Marcos Regular Meeting Minutes Parks and Recreation Board September 19, 2024 5:30 pm I. Call to Order The meeting was called to order at 5:30 pm by Board Chair Mitch Hoffman II. Roll Call Board Members Present Board Members Absent Mitch Hoffman Benjamin Peck Staff Present Peter Tschirhart Jamie Lee Case, Director Derek Griblin Bert Stratemann, Operations Amanda Fox Manager John Thomaides Valerie Valdez, Administrative Dan Alden Coordinator Lara Sears Citizen Comment Period: Persons wishing to speak during the citizen comment period please submit your written comments to parksinfo@sanmarcostx.gov no later than 12:00pm on the day of the meeting. The first 10 comments will be read aloud during the citizen comment portion of the meeting. Comments shall have a time limit of three minutes each. Any threatening, defamatory, or other similar comments prohibited by Chapter 2 of the San Marcos City Code will not be read. Tyler Wray made a comment regarding his Eagle Scout Project to build four Screech Owl boxes on Schulle Canyon Trail. He is currently working with members of the San Marcos Greenbelt Alliance to mark out the placements on the trails. III. MINUTES 1. Consider approval, by motion of the August 15, 2024, Regular Meeting minutes. A motion was made by John Thomaides, seconded by Mitch Hoffman, to approve the August 15, 2024, Regular Meeting minutes. The motion carried by the following vote: For: 8 - Mitch Hoffman, Benjamin Peck, Peter Tschirhart, Derek Griblin, Amanda Fox, John  Thomaides, Dan Alden, Lara Sears Against: 0- Absent: 0- DISCUSSION 2. Receive a staff update and hold discussion regarding Paid Parking Implementation in City Park and Rio Vista Park. Jamie Case stated she will present the Paid Parking Implementation fees to City Council at their second meeting in October. The department is working through the procurement process to acquire the paid parking equipment. The Neighborhood Commission met with residents regarding tourist parking issues at Rio Vista Park. Jamie Case will review those meeting minutes and attend the next scheduled meeting. Jamie Case will meet with the Guadalupe Street neighbors on August 22nd to get feedback about parking. Staff has advised the neighborhoods to try to collaborate with each other to obtain parking permits. This will help mitigate moving the parking issue to the next neighborhood where parking is free. John Thomaides asked if the city can create an ordinance for paid parking without a petition from the neighborhoods. Jamie Lee stated she would need to get more information about that from the Legal Department. Jamie Case shared that City Council directed staff to include Ramon Lucio Park with the paid parking proposal. Mitch Hoffman asked for a reminder of the dollar amount for the proposed parking fees. Dan Alden asked if staff has compared pricing to New Braunfels. Derek Griblin has concerns charging for parking during the weekdays. John Thomaides suggested making allowances for people who pay city utilities. Amanda Fox noted that many people live just outside the city limit, but paying for parking comes down to where they are paying city taxes. 3. Receive a staff update and hold discussion regarding current Parks Projects. John Thomaides asked about the city bridge construction. Jamie Case stated they are currently working on maintenance of the bridge. Previously a structural engineer study was conducted for safety. They are now repairing the decking of the bridge. Bert Stratemann stated a complete bridge replacement would easily cost up to $550,000 to $750,000 plus additional engineer studies to drill through the piers. The current maintenance repairs are more cost effective. Jamie Case stated the Cape’s Dam project request for qualifications (RFQ) will be issued in December. That process is conducted to hire a firm to provide a recommendation on the feasibility to repair the dam. City Park playground will get an update to the project to include toddler equipment. The Quail Creek design contract will go before City Council on October 2nd. Open Houses for the Quail Creek design will begin soon. River front parks design plan is complete. The city is conducting additional public surveys now that Quail Creek is available. Jamie Case noted there are 12 acres that are not in flood plain or flood way. She noted possibly placing a community center within the 12 acres. John Thomaides asked if there was interest in quite zones or 9-hole golf course. He noted Kissing Tree is public but charge $95 to non-Kissing Tree residents. Jamie Case stated staff will take the community input. She stated the budget for security cameras has been approved, so work is starting. Dunbar Park restrooms are in progress in procurement. Victory Gardens and Swift Park are in the design phase. Cottonwood Creek  trail project is on hold until the cooler weather in the fall. Cemetery expansion is at 100% design phase. Five Mile Dam lighting will begin November 12th. Gary Sports complex is now on schedule to complete in the fall. The Activity Center is updating the audio/visual system. The Parks and Open Space master plan will begin next year. REPORTS 4. Receive the following reports: Park Projects Monthly Report, Recreation Division, Aquatics/Fitness Report, Athletics Division Monthly Report, Youth Services Division Monthly Report. Derek Griblin asked if additional swimming lessons will be offered. Jamie Case stated a budget amendment will need to be made to add lessons. Derek Griblin asked about the status of the restrooms at the Rio Vista Pool. Jamie Case stated Children’s Park and Rio Vista restrooms will be looked at about the same time for repairs. IV. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. V. Adjournment The meeting was adjourned at 6:14pm by Mitch Hoffman. _____________________________________________________________________________________________________________ Parks and Recreation Board Chair Staff Liaison Notice of Assistance at the Public Meetings The City of San Marcos does not discriminate on the basis of disability in the admission or access to its services, programs, or activities. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at 512-393-8000 (voice) or call Texas Relay Service (TRS) by dialing 7-1-1. Requests can also be faxed to 512-393-8074 or sent by e-mail to ADArequest@sanmarcostx.gov PA R K S A N D R E C R E AT I O N B O A R D M E E T I N G P L A N N E R 2 0 2 5 This is the Final meeting schedule for the 2025 Calendar Year. MEETING TYPE STARTING ENDING CITY HOLIDAY CLOSURES REGULAR MEETING DATE 5:30PM n/a JAN 1 – NEW YEAR’S DAY SEP 1 – LABOR DAY JAN 20 – MLK JR. DAY OCT 13 – INDIGENOUS PEOPLES’ DAY FEB 17 – PRESIDENT’S DAY NOV 11 – VETERANS DAY MAY 26 - MEMORIAL DAY NOV 26 & 27 - THANKSGIVING JUN 19 – JUNETEENTH DEC 24 & 25 - CHRISTMAS JUL 4 – INDEPENDENCE DAY JANUARY FEBRUARY MARCH APRIL MAY JUNE S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 30 31 JULY – NO MEETING AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 31 30 * SMCISD Spring Break (March 10-14) *First day of School (August 12) * SMCISD Winter Break (Dec 22-Dec 31)  Sept. 2024 MONTHLY RECREATION REPORT SEPTEMBER IN REVIEW The month of September transitioned the Recreation Division from the busy Summer season to the equally as busy Fall season. Summer officially ended at Rio Vista Pool and the final occurrence of Party In Your Park took place at Victory Gardens. Football season kicked off with our popular Youth Flag Football league taking place on Saturdays at 5 Mile Dam Park! The Fiscal Year officially ended in September as well. We are happy to report that we were able to offer over $5,000 in scholarships for youth to attend and participate our programming during the 2023-2024 fiscal year. I hope the information presented in this new format is easier to read and understand. I will continue to tweak it until it’s just right! -Shea Sengelmann, Recreation Manager September 2024 San Marcos Parks & Rec ACTIVITY CENTER CHECK-INS TOTAL SEPTEMBER CHECK-INS 8,882 Total Wellness 4% Silver Sneakers Adult 14.3% 19.5% City Employee 4% Family 13.4% Senior 44.1% MONTHLY CHECK-INS 10000 8000 6000 4000 2000 0 OC T MJA FEB ARN NO V MAP AY JU R N DEC JU AU SE G PTL September 2024 San Marcos Parks & Rec ACTIVITY CENTER MEMBERSHIPS MEMBERSHIP TOTALS 3,967 Silver Sneakers 9% Adult 19.5% City Employee 9.5% Senior Family 27.1% 31.6% RESIDENT VS. NON-RESIDENT Resident Non-Resident Adult Family Senior 0 200 400 600 800 1000 1200 September 2024 San Marcos Parks & Rec AQUATICS/FITNESS Aquatics Recap: The summer season officially ended on September 1st. The Aquatics Division is currently taking applications for the vacant Aquatics Program Supervisor position. Interviews are expected to begin mid-October. San Marcos Fire Department utilized Rio Vista pool on September 23rd as a portion of their swift water rescue training in the river. Fire Academy candidates practiced swimming in the deep end of the pool before moving to the river. Registration for fall swim lessons filled quickly. The first session begin in October. We currently have two swim instructors leading private lessons. The winterization process for Rio Vista pool has begun and will be completed soon. The tarp was installed by the Aquatics team during in-service. Fitness Recap: Silver Sneakers memberships continue to see steady growth up to 343 members. Total Wellness is maintaining it’s numbers in both general memberships and class attendance.  September 2024 San Marcos Parks & Rec AQUATICS/FITNESS AQUATICS/FITNESS PROGRAMMING REVIEW Program Name Participation Expenses Revenue Comments Expenses represent 85% of total revenue Total Wellness- SEPT. 71 $2,176.85 $384.15 due to Total Wellness. Revenue represents 15% retained by PARD. Expenses represent the 85% of total Total Wellness- City 11 $93.50 N/A revenue from City Employee visits, paid Employee Pass to Total Wellness from Human Resources Tivity Health pays out $3 per membership Siler Sneakers 1,160 N/A $2,523 scan, per person, per month, up to 8 scans. Rio Vista Pool 262 N/A $969 Rio Vista pool was only open on Sept. 1st September 2024 San Marcos Parks & Rec ATHLETICS Athletics Recap: Youth Flag Football continues to play games on Saturdays at 5 Mile Dam Park. Adult Co-Ed Volleyball and Pickleball are continuing league play. Corporate Challenge Kickball was successfully completed on Sunday, Sept. 27th at the Ramon Lucio Complex. Daily open-play Pickleball participants averaged 50 per day. This program continues to see high participation rates. September 2024 San Marcos Parks & Rec ATHLETICS ATHLETICS PROGRAMMING REVIEW Program Name Participation Revenue Comments Adult Volleyball 14 $2,800 League Play Adult Pickleball 38 $780 League Play Youth Flag Football 120 $5,463 League Play Corporate Challenge Kickball 4 $600 Complete September 2024 San Marcos Parks & Rec YOUTH SERVICES Youth Services Program Recap: Youth Services PE A new P.E. class is being offered at the Activity Center one Friday per month from 12:00-1:00PM. On Sept. 27th, we hosted the first P.E. class with nine attendees. Class begins with stretching and warming up before moving to a variety of physical activities. Two more sessions will be hosted this fall on October 11th and November 1st. Donuts, Dinos, & Dads Youth Services welcomed 98 attendees to the second annual Donuts and Dinos with Dad event on Saturday, Sept. 7th from 10AM-1PM. The event featured five dinosaur themed games and offered crafts inside Dunbar Recreation Center along with a food and photo area. Donations included two dozen donuts from Cheers Donuts, tea and lemonade from Raising Canes, and a variety of pastries from Casa Maria. Party In Your Park The Party In Your Park series ended on Friday, Sept. 21st at Victory Gardens Park. Approximately 55 attendees enjoyed yard games, refreshments, music, and other activities from 5:00-8:00PM. SMPD, Red Cross, and the Youth Services Bureau attended the event. September 2024 San Marcos Parks & Rec YOUTH SERVICES YOUTH SERVICES PROGRAMMING REVIEW Program Name Participation Expenses Revenue Comments Donuts, Dinos, & Dads 98 $1,017.84 $784 See Combined PIYP Party In Your Park 55 N/A N/A Budget Youth P.E. 9 $0 $54 Operated on Sept. 27  2023-2024 YOUTH SCHOLARSHIP TRACKER Awarded This Fiscal Year (23-24): $5,063.50 COMING IN OCTOBER... Oct. 6 - Corporate Challenge Cornhole Oct. 11 - Youth P.E. Oct. 20 - Corporate Challenge Pickleball Oct. 25 - Farmer Fred’s Harvest Fall Carnival Private Swim Lessons  PROJECT PROJECT NAME LOCATION TYPE BUDGET STATUS EST. START DATE EST. COMPLETION DATE MANAGER Regional Parks RFP solitication will be issued to contract with a Project Manager to conduct a fisability study to evaluate the Cape’sCamp Park and Dam 675 Cape Rd Capital Improvement Project $500,000 - CIP Dec 2024 TBD J.L. Case / J. Ramos environmental, historical and safety of the dam as per the Interlocal Agreement between Hays County and COSM. $850,000 - CIP $177,000 - Currently working on updating site design for City Park Playground 170 Charles Austin Dr Capital Improvement Project Park Improvement Funds procurement. Staff is submitting this project for grant Spring 2025 TBD B. Stratemann Improvements $176,500 - TML Insurance funding to Texas Parks and Wildlife. Sullivan is the winning bidder coming in under budget. J.L. Case/B. City Park/Plaza Park Bridge 206 N CM Allen Parkway Capital Improvement Project $150,000 September 2024 September 2024 Waiting for contract to be awarded. Stratemann October 2024 to run Quail Creek Design Plan 2701 Airport Highway 21 Capital Improvement Project $250,000 Going to City Council on October 2 for contract approval concurrently with River TBD J.L. Case / J. Ramos Parks Design Plan Various Parks: Children's June installation has been pushed a couple of times due Parks Public WiFi Tower Park, City Park, Plaza Park, ARPA $81,683 to weather of equipment delays. Will be completed by June 2024 Completed J. Ramos Installations Conway Park the end of the month.  Public engagement process by way of open houses and online survey to develop a strategic plan for the parks River Parks Design Plan Riverfront Parks Capital Improvement Project $188,000 October 2024 TBD J.L. Case / J. Ramos along the San Marcos River. Previous engagement was completed in 2022 and needs to be updated. Staff is currently working with IT Security Manager to Various Parks and Park Security Features General Fund TBD evaluate possible options to plan for FY25 park May 2024 July 2024 J. Ramos Trailheads improvement funding. Paid Parking General Fund & Special Currently working on procurement and contracts for City Park Parking Lot TBD January 2024 January 2025 J.L. Case Implementation Revenue equipment. Neighborhood Parks Site plan is complete. Awaiting procurement agreement Dunbar Park Restrooms 801 W MLK Dr ARPA $150,000 Fall 2023 Winter 2024 B. Stratemann to go to Council. Paul Pena Park Construction is underway and will be complete late- 1209 Crystal River Pkwy CDBG $205,408 June 2024 Completed B. Stratemann Improvements June/early-July. Victory Gardens Park 300 Roosevelt St CDBG $253,361 In design phase. FY25 FY25 B. Stratemann Improvements Swift Park Improvements 200 Monterrey St CDBG $176,592 In design phase. FY25 FY25 B. Stratemann Mill Street Park 215 Mill Street Park Improvement Funds $300,000 In dsign phase. FY25 FY25 B. Stratemann Improvements Greenspace and Natural Areas SMGA and the Trail Crew have been out multiple times Cottonwood Creek to route the trail. They are completing another project in B. Stratemann / J. Natural Area Trail 4300 Highway 123 Park Improvement Funds TBD Fall 2024 TBD lower Purgatory and will shift over to Cottonwood Creek Ramos Development when that is complete. River Recharge Natural Professional Service Agreements for the TCEQ permitting Park Improvement Funds TBD Fall 2024 Spring 2025 J.L. Case / J. Ramos Area Development are in procurment awaiting approval Special Use Parks City Cemetery Expansion 1001 Old Ranch Rd 12, San and Columbarium Capital Improvement Project $3,167,000 Currently at 90% design. Fall 2019 TBD B. Stratemann Marcos, TX 78666 Installation Five Mile Dam Soccer 4440 S Old The contract has been executed and construction will Complex Lighting Capital Improvement Project $800,000 November 2024 January 2025 J. Ramos Stagecoach Rd begin Nov 12th. Improvements Gary Sports Complex 2600 Airport Hwy Paving is complete over the new bridge. The remaining Captial Improvement Project $2,750,000 Summer 2022 Fall 2024 J. Ramos Renovation, Phase 1 21 items are the guardrail installation and landscaping. The splash pad is in need of new flooring and has other Rio Vista Splash Pad Rio Vista Pool Capital Outlay TBD issues that will need to be addressed to ensure it's proper TBD TBD J. Ramos Repairs operation. Parks & Rec Facility/Other Projects Activity Center Audio/Visual This project is a complete re-construction and upgrade of System upgrade and 401 E. Hopkins St Capital Improvement Project $600,000 the audio/visual components at the San Marcos Activity Fall 2025 Late Fall 2025 J. Ramos installation Center. Parks and Open Space All Parks and Open Spaces Capital Improvement Project $150,000 Working on an RFP to issue for project. Fall 2025 TBD J.L. Case / J. Ramos Masterplan