San Marcos Commission on Children & Youth

Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, September 2, 2015 12:00 pm Regular Meeting Agenda Action or Direction # 1 Call to Order The meeting was called to order at 12:06pm by Daniel Guerrero, Chairman. 2 Roll Call Members present – Daniel Guerrero, Chairman; Rodney Cobb, Michelle Harper, Michelle Hamilton, Laura Hernandez, Stacey Shackleford, Victor Garza, Kim Porterfield, Stephen Sundquist, and Jeff Baergen Members absent – Gregory Rodriguez, Brad Russell, Lupe Costilla, Suad Hooper, Marty Nelson, Billy Stokes, Lisa Prewitt Others Present – Staff – W. Ford, J. Ramos, V. VanDeRyt Visitors Present – None 3 Citizen Comment Period None at this time. 4 Approval of the Minutes Michelle Harper notes a typo on - “recourse mapping” to “resource mapping” A motion was made by Michelle Hamilton to approve the minutes. The motion was seconded by Victor Garza. The motion passed unanimously. 5 Old Business - Update on Open The Hays County position has been filled by Laura Hernandez. A Youth Positions Service Provider position, formerly held by Jill Holechek, has been filled by Jeff Baergen from the San Marcos Academy. Daniel Guerrero noted that Gregory Rodriguez is no longer able to fill the SMCISD position and it will need to be re-appointed; Jessica Ramos has a meeting set with SMCISD Superintendent Mark Eads to discuss filling the position. A recommendation were made for the spot to be filled by someone on the administrative side of the organization 1  Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, September 2, 2015 12:00 pm Regular Meeting Old Business - Charges for Daniel Guerrero and Jessica Ramos requested that subcommittees each 6 Subcommittees - set date for identify an initial meeting date before the October meeting. Daniel Guerrero these to be received also requested that subcommittees email Jessica Ramos with the following information by September 15 : -the charge of the subcommittee -the name of the chairperson -and an idea of how frequently the subcommittee will be meeting 7 Discussion/Recommendation – Jessica Ramos updated on the $98,000 available for use and noted that they Proposal for use of budget would like to closely follow the Human Services Advisory Board process for how the funds are applied for and how they are distributed. The application would be filled out by organizations who would need to note how it related to the Youth Master Plan. Organizations would be required to match funds awarded. Jessica Ramos recommends that the Commission retain some of the funds to pay for meals, data collection, and the Youth Commission. The applications would then be vetted by a subcommittee made of from members of the Core Four who would then make a recommendation to the Commission. Kim Porterfield recommends looking at other organizations funding applications. Michelle Hamilton requested that the Commission be allowed to start by identifying specific priority areas for the applying organizations to address with their proposals. Kim Porterfield noted that United Way requires that applying organizations have been established for a minimum of two years and suggested that we adopt that requirement. 8 Discussion/Recommendation – Jessica Ramos has requested a copy of any past or existing inter-local Interlocal agreement agreements from the City Legal department. Rodney Cobb noted that some City agreements are verbal and need to be formalized. Jeff Baergen noted that Hays County should be kept in mind during this process, as facilities, neighborhoods and participants overlap with San Marcos service providers 2  Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, September 2, 2015 12:00 pm Regular Meeting 9 Discussion/Recommendation – Daniel Guerrero asked for suggestions on months for the Committee to take Meeting breaks a break and not meet. The consensus was to break in August and December. 10 Discussion/Recommendation – Daniel Guerrero requested the subcommittee reports be prepared for the Agenda items for next meeting October meeting. 11 Questions and Answers with None at this time Press and Public 12 Adjourn Stephen Sundquist made the motion to adjourn the meeting. Michelle Hamilton seconded the motion. All members were in favor. Meeting adjourned at 12:44pm. 3