San Marcos Commission on Children & Youth

Community Services San Marcos Activity Center Parks and Recreation 501 E. Hopkins Youth Services San Marcos, Texas 78666 Commission on Children and Youth 12:00 P.M. Regular Meeting Wednesday, April 6, 2016 I. Call to Order II. Roll Call Present: Rodney Cobb, Nicole Dray, Michelle Harper, Michelle Hamilton, Laura Hernandez, Brad Russell, Daniel Guerrero, Suad Hopper, Marty Nelson, Kim Porterfield, Billy Stokes, Stephen Sundquist, Jeff Baergen, Absent-Victor Garza Excused-Stacey Shackleford III. Citizen Comment Period- (each individual will be limited to 3 minutes; no specific action may be taken on these items) No comments made at this time IV. Approval of the minutes- March 2, 2016 meeting Michelle Hamilton motioned to pass the minutes from the March 2, 2016 meeting, Suad Hooper seconded the motion. Kim Porterfield and Michelle Harper abstained, the motion passed. V. Old Business- Update from City Council regarding applications Assistant City Manager Steve Parker explained that council did not want agencies applying for Human services funding and CDBG funding and getting double allocations from two services for the same program. He mentioned that council confirmed that once the commission makes its recommendations on what’s funded (before the contracts are to be signed and money designated to those agencies) they would like the final approval. He also spoke about the five agencies that didn’t get funding and the money left over that can be allocated. He listed four possible solutions for this: starting the process over, doing a new program and agencies would put in new applications for different programs, save it and see how well agencies perform and give more next year, or designate for a city program that they think is valuable. Michelle Hamilton recommended that an overall review of the application process and reporting meets standard by city council. Kim Porterfield stated a concern for the five agencies that missed out and recommended that we revisit a mini allocation process to make it fair. Michelle Hamilton suggest opening up funding for more than the five agencies discussed. Daniel Guerrero suggest working on next steps, a timeline and any corrections on the application process as we head over to the next items on the agenda.  Kim Porterfield suggested that all handouts or packets are sent to everyone on board so that members can review and also be prepared for discussion before next meeting. VI. Presentation- Resource Mapping Subcommittee (10 mins.) Shaun Quinones presented to the board on behalf of the Resource Mapping Subcommittee. He informed the board about how they were organizing a list of resources that encompassed any current youth services. The presentation involved a working tool that can be utilized to access a variety of youth services such as childcare, after school programs, summer camps, and early childhood education programs. The goal is to identify gaps, gather suggestions, and also create a geomap resource that can be accessible to residents. VII. Presentation- Alex Mylius from Community Action- EDI update (10 mins.) The update from Alex Mylius included current progress on EDI. The EDI was introduced as an instrument to assess school readiness. The program is being implemented with the Hays CISD and SMCISD campuses. Teacher commitment, training and data collection is currently underway. Discussion with COSM elementary principals included concerns such as teacher time and confidentiality. IRB claimed that no parental consent was needed as it was deemed very low risk. Next steps also included meeting with private schools and continue data collection. Sophi Strother with Texas Home Visiting mentioned their full support for EDI and the work involved to make it a success. She is planning to present an overview of how to help guide and support the program once it is implemented. She mention how this tool could be useful in guiding strategic planning, identify efficiencies, but also look to see strengths and what is working. VIII. Discussion and/or Recommendation- Agenda Items for Next Meeting Include presentation from Sophia Strother IX. Question and Answers with Press and Public X. Adjournment