San Marcos Commission on Children & Youth

Community Services San Marcos Activity Center Parks and Recreation 501 E. Hopkins Youth Services San Marcos, Texas 78666 Commission on Children and Youth 12:00 P.M. Regular Meeting Wednesday, May 4, 2016 I. Call to Order II. Roll Call Present- Nicole Dray, Michelle Harper, Stacey Shackleford, Victor Garza, Daniel Guerrero, Marty Nelson, Kim Porterfield, Stephen Sundquist, Jennifer Rodgers, Kristin Sheffield, Anne Halsey Absent- Rodney Cobb, Laura Hernandez, Brad Russell, Billy Stokes, Jeff Baergen, III. Citizen Comment Period – (each individual will be limited to 3 minutes; no specific action may be taken on these items) IV. Approval of the minutes- April 6, 2016 meeting Motion from Dr. Hamilton to approve minutes from April 6th. Steven and Michelle Harper second. New members to the board include Jennifer Rogers, Anne Halsey, Kristen Sheffield, V. Discussion and/or Recommendation- Discussion and direction concerning available/remaining funding for potential youth programs including the possibility of additional programs and related procedures. Jessica Ramos-confirmed we have around 55-60,000. 2014-2015 around 69000. Daniel Guerrero- mentioned that we did allow funding $7000 for EDI. Any suggestions on how to utilize $9000 from this fiscal year? Michelle Hamilton- suggested we need to really map out what youth services, developmental needs, gaps. She suggested the need to push that along. Further discussion of allocated funds could be applied on apps and mapping resources available to public. A list was sent out to the board for input on the resources and mapping. Need input on list from board members so that additional items left out could be considered. Request to continue to add to the map resources. Michelle Harper – also stated that we have to figure out staffing as interns move on. Daniel Guerrero- Motion that $9000 be allocated specifically to general technology services and administration operations. Victor Garza -2nd the motion. Motion passed unanimously. Michelle Hamilton- Grad student will be available to help. But there is a need for app design 1  Michelle Harper- application approved by Health Services but denied by the Youth Commission. Suggest reopening up process for these 5 agencies. Michelle Hamilton- suggested looking at targeted areas in the youth master plan for making recommendations on using previous fiscal years funds. Kim Porterfield- Motion to discuss using remaining funds 2014-2015 to create new process specific to allow 5 organizations to reapply and use funds by the end of September 2016. 2nd Michelle Harper. Motion passed unanimously. VI. Presentation- Sophia Strother from Texas Home Visiting (10-12 mins.) Sophia Strother from Texas Home Visiting. Community Impact Team Lead About Texas Home Visiting, partner with Community Action, The main goal is to affect early head start with emphasis on early intervention up to age 6. Our main mission is that all children will reach their full potential by being in a nurturing family and environment. Answering the question of why and how to rectify, identify gaps and provide solutions. Presentation included. Marcos - Result Leadership Group. He is working with Community Action Inc. Purpose is to help community partners come together for common purpose. Question. What that relation looks like for building that coalition? Have a contract with United Way. Supporting the commission. What population does the coalition serve? Parents with Teachers helps pregnant moms 0-5 years old with no income barrier. Home visitors able to provide services. Hippie does 3-5 years old with income guideline for school readiness. In addition nurse family partnership has income guideline. Kim Porterfield. Our group is working to update the strategic plan. Request help as we draft a strategic plan. Marcos- Could design a dashboard, a set of data available to the public for resources, for results, etc. VII. Discussion and/or Recommendation- Grant Agreement for Agencies Grant Agreement for Agencies discussed earlier in section V. Kim Porterfield- Motion to discuss using remaining funds 2014-2015 to create new process specific to allow 5 organizations to reapply and use funds by the end of September 2016. 2nd Michelle Harper. Motion passed unanimously. VIII. Discussion and/or Recommendation- Final Report for Agencies Final Report for Agencies- Michelle Harper- we as a board get to design report to include input of staff time and programs, and outputs for example clients served. Also to include outcomes. Jessica Ramos - idea to visit each program and to submit a staff report Michelle Harper- Motion to make a 6 month report and year report from the date that agency or program was funded. Due on the 15th of the month. Anne Halsey seconded the motion, the motion passed unanimously. 2  Michelle Harper- Motion to accept the contract with addition of verbiage allowing the commission on youth and families to do onsite face to face evaluations and that in section 7 that staff will make a change to the contract to add in a 6 month and final report due on the 15th of the month. Victor seconded the motion. Motion passed unanimously. IX. Discussion and/or Recommendation – Agenda Items for Next Meeting Daniel Guerrero add officer elections Review report X. Question and Answers with Press and Public XI. Adjournment Michelle Harper- Motion to Adjourn at 1:20pm 3