City Council

MINUTES Sand Springs City Council Regular Meeting January 25, 2010 Room #211 7:00 p.m. Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Robert L. Walker (16-0) Vice Mayor Mike Burdge (16-0) Councilman Michael Phillips (16-0) Councilman Dean Nichols (16-0) Councilman Harold G. Neal (16-0) Councilman Brian M. Jackson (16-0) Councilman Ward Sherrill (16-0) ALSO PRESENT: City Manager Douglas J. Enevoldsen Assistant City Manager Kevin Nelson City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on January 25, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted, at 10:00 a.m. on January 21, 2010, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Walker called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Walker called for an individual roll call with members replying in the following manner: Mr. Phillips, here; Mr. Nichols, here; Mr. Jackson, here; Mr. Burdge, here; Mr. Walker, here; Mr. Neal, here; Mr. Sherrill, here.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 2 3. Invocation Following Roll Call, Vice Mayor Burdge delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Councilman Nichols led the Pledge of Allegiance. 5. Consent Agenda Mayor Walker informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Walker noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Walker requested if Council had questions or needed clarification on any consent agenda item. There beingnone, Mayor Walker requested if Council had items to be removed from the Consent Agenda. There being none, Mayor Walker requested a motion regarding Consent Agenda Items 5A through 5H. A motion was made by Councilman Neal and seconded by Vice Mayor Burdge to approve the Consent Agenda Items 5A through 5H, as follows: A. The minutes of the January 11, 2010 regular City Council meeting. B. The monthly Transfers of Funds. C. The amended January 11, 2010 authorization to close First Street between Main Street and Cleveland Avenue for the “Celebrate Sand Springs” Festival on Saturday, April 17, 2010, to change the starting time of the street closing form 9:00 a.m. to 6:00 a.m. on said date. D. Addendum No. 6 to the Master Services Agreement between the City of Sand Springs, The Regional 9-1-1 Board, and the participating cities and Southwestern Bell Telephone d/b/a AT&T Oklahoma. E. The Design Consultant Agreement with LandPlan Consultants, Inc. for the design and bidding phase services related to the 41st Street Sidewalk Connection project. F. The authorization for staff to solicit and receive bids for construction of the ADA Entry Improvements project.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 3 G. The abandonment of a sanitary sewer main and release of three sewer line right-of-way permits on the Sand Springs United Methodist Church property. H. The acceptance of a Right-of-Way Deed granted by Sand Springs United Methodist Church. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 6. Keystone Corridor Development Contract with Tapp Development David Weatherford, City Attorney, provided a brief overview and requested approval of the proposed Development Agreement with Tapp Development for the Keystone Corridor. David Weatherford, City Attorney, noted two minor changes to the previous draft agreement regarding the development of a property owners’ association and defining the meaning of project cost. A motion was made by Councilman Phillips and seconded by Councilman Jackson that the requested approval of a Development Agreement with Tapp Development for the Keystone Corridor, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 7. Ordinance No. 1199 – Auxiliary Police Force Mike Carter, Assistant Chief of Police, requested Council’s approval of Ordinance No. 1199 relating to Title 2, Administration and Personnel; Chapter 2.72, Auxiliary Police Force, amending Section 2.72.010 entitled Auxiliary Police Force, and repealing Sections 2.72.020 through 2.72.090, of the Code of Ordinances of the City of Sand Springs, Oklahoma, and declaring an effective date. Mike Carter, Assistant Chief of Police, informed Council that the approval of Ordinance No. 1199 would allow the development of a limited Police Reserve Program under the current standards.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 4 Councilman Nichols questioned if the auxiliary police would be required to be C.L.E.E.T. certified. Mike Carter, Assistant Chief of Police, stated the proposed reserve program would require the officer to be C.L.E.E.T. certified, with a minimum of 20-years police experience including 10-years with the Sand Springs Police Department. Following discussion a motion was made by Vice Mayor Burdge and seconded by Councilman Sherrill that the requested approval of Ordinance No. 1199 relating to Title 2, Administration and Personnel; Chapter 2.72, Auxiliary Police Force, amending Section 2.72.010 entitled Auxiliary Police Force, and repealing Sections 2.72.020 through 2.72.090, of the Code of Ordinances of the City of Sand Springs, Oklahoma, and declaring an effective date, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 8. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills. B. A letter, dated January 13, 2010, from the Oklahoma Tax Commission regarding the issuance of a refund of Sand Springs sales tax to Constellation New Energy – Gas Distribution. C. A letter, dated January 7, 2010, from Oklahoma Department of Environmental Quality regarding the Notice of Violation No. S-20460-09-1 for Sand Creek Waste Water Treatment Facility No. S-20460, OPDES Permit No. OKG580062 in regards to the submittal of incomplete DMR, was attached in the addendum to be noted in the minutes of the regular City Council meeting, after which it will become a matter of permanent record as required by the Department of Environmental Quality. 9. City Manager’s Report Douglas J. Enevoldsen, City Manager, provided the City Council an update regarding recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. This was an information- only item, with no action taken by Council.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 5 A. Douglas J. Enevoldsen, City Manager, expressed appreciation of Roy Brashear ’s attendance at tonight’s meeting on behalf of Tapp Development. B. Mike Carter, Assistant Chief of Police, provided a brief overview of the winter storm forecasted for Thursday, January 28, 2010. C. Derek Campbell, Public Works Director, provided a brief overview of the City’s preparedness for the forecasted winter storm. D. Douglas J. Enevoldsen, City Manager, provided a PowerPoint presentation regarding a Regional Transit System Plan and alternatives analysis project. E. The Skate Park meeting has been rescheduled for Thursday, February 4, 2010, 7:00 p.m. at the Case Community Center. F. Parks Department staff plan to prepare and distribute letters requesting community partners for the Annual Easter Egg Hunt. G. The Volleyball League at the Case Community Center did not make, however a Ping Pong Tournament and Indoor Soccer League are being finalized. H. The next Family Movie Night is scheduled for February 12, 2010 at the Case Community Center. I. Golf Pro Brian Talley has arranged, through the exchange system, to have the exterior of the Golf Course Clubhouse repainted. The painting is approximately 60 -percent complete and is already a great improvement to the facility. J. The recently-held Gilcrease Expressway Coalition Task Force meeting was deemed highly successful with a great turnout. Speaker of the House Chris Benge is filing legislation authorizing the Oklahoma Turnpike Authority to have a feasibility study conducted for the project. K. Kevin Nelson continues to review legislation, having already identified approximately 350 bills relating to municipal government to be tracked during the upcoming Legislative session. L. The Annual Regional Elected Officials Reception, hosted by INCOG, was held on January 21, 2010. The City of Sand Springs was well represented at the reception.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 6 M. Speaker of the House Chris Benge has introduced legislation known as the “Municipal Fiscal Impact Act,” at the request of City Manager Douglas J. Enevoldsen. N. A meeting was held with Lloyd Snow and J.C. Kinder regarding a strategy for encouraging broad community participation in the upcoming Census. The City will provide a notice in the utility bills and employee pay stubs, display posters at the various City facilities, as well as provide information at each of the City’s respective Board and Committee meetings. The City may create a website (to be determined). O. The next America Downtown meeting is scheduled for February 2, 2010 at the Lincoln building. The topic of discussion is the Centennial Planning Committee. Special guest is Dr. Bob Blackburn, Executive Director of Oklahoma Historical Society. P. The next City Council meeting is scheduled for February 8, 2010. It was noted the City Manager Douglas J. Enevoldsen would be attending the Tulsa Metro Chamber - Washington D.C. Fly In event. Q. Councilman Phillips noted due to “A Day at the Capitol” event scheduled on March 22, 2010, the City Council and Municipal Authority meetings scheduled for the same day may need to be rescheduled. Mayor Walker stated he would like to reschedule the meeting for March 29, 2010 and requested Council members to check their schedules for availability. R. City Manager Douglas J. Enevoldsen presented his “Health Cities” presentation to City Managers’ Association of Oklahoma. 10. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time. Addendum No. 1 – Request for Appearance Before the Sand Springs City Council Mayor Walker informed Council that Addendum Item No. 1, at the request of the applicant, due to illness, would be postponed to future meeting.  CITY COUNCIL MINUTES JANUARY 25, 2010 PAGE 7 11. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:39 p .m. ____________________________ E. Bruce Ford, City Clerk