City Council

MINUTES Sand Springs City Council Regular Meeting March 8, 2010 Room #211 7:00 p.m. Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Robert L. Walker (19-0) Vice Mayor Mike Burdge (19-0) Councilman Michael Phillips (19-0) Councilman Dean Nichols (19-0) Councilman Harold G. Neal (19-0) Councilman Brian M. Jackson (19-0) Councilman Ward Sherrill (19-0) ALSO PRESENT: City Manager Douglas J. Enevoldsen Assistant City Manager Kevin Nelson City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on March 8, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted, at 10:30 a.m. on March 4, 2010, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Walker called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Walker called for an individual roll call with members replying in the following manner: Mr. Phillips, here; Mr. Nichols, here; Mr. Jackson, here; Mr. Burdge, here; Mr. Walker, here; Mr. Neal, here; Mr. Sherrill, here.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 2 3. Invocation Following Roll Call, Vice Mayor Burdge delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Mayor Walker led the Pledge of Allegiance. 5. Consent Agenda Mayor Walker informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Walker requested if Council had items to be removed from the Consent Agenda. There being none, Mayor Walker requested if Council had questions or clarification on any consent agenda items could be addressed prior to taking action. There being none, Mayor Walker requested a motion regarding Consent Agenda Items 5A-5C. A motion was made by Mayor Walker and seconded by Councilman Phillips to approve the Consent Agenda Items 5A-5C, as follows: A. The minutes of the February 22, 2010 regular City Council meeting. B. The award of Bid No. 979 to Crestline Construction Company, Inc. in the amount of $40,252.00 and authorization for the Mayor to execute documents related to construction of the 2008 CDBG ADA Entry Improvements project. C. Amendment No. 2 to the contract between the Metropolitan Tulsa HOME Consortium and the City of Sand Springs for the HOME-funded Housing Rehabilitation Program. The City of Sand Springs was awarded $125,000.00 in FY2005 HOME funds to be used with $50,746.40 in local funds for a project total of $175,746.00 to fund rehabilitation of single-family owner-occupied homes. The Amendment will extend the contract for an additional year to May 31, 2010. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 3 6. Board Appointments A. Sand Springs Cultural and Historical Museum Trust Authority Mayor Walker informed Council of the appointment of a recommendation from the Sand Springs Cultural and Historical Museum Trust Authority regarding the appointment of a representative to fill a vacancy with expired December 31, 2000. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that the recommendation from the Sand Springs Cultural and Historical Museum Trust Authority to appoint Debbie Nobles as a representative to fill a vacancy with expired December 31, 2009, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. Ms. Nobles expressed her appreciation of being given the opportunity to service the community. 7. Oklahoma Municipal League – Recognition of 25-years of Service Mayor Walker, on behalf of the Oklahoma Municipal League, recognized and presented City Employee Scott Averill a certificate and lapel pin for his 25-years of service with the City of Sand Springs. Mr. Averill expressed his appreciation of the recognition and the opportunity to work for such a great organization. Mayor Walker noted that City Employees Richard Inks and John Grayson were also be receiving certificates and lapel pins for their 25-years of service with the City. 8. Oklahoma Department of Emergency Management - Recognition Mayor Walker, on behalf of the Oklahoma Department of Emergency Management, recognized and presented Sand Springs Emergency Management Director Greg Fisher with a certificate and letter for completing a comprehensive training program in disaster operations leading to special recognition by the United States Department of Homeland Security, Federal Emergency Management Agency. Mr. Fisher was awarded FEMA’s Advanced Professional Development Series Certificate.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 4 9. Agreement for the Sub-Grant of Emergency Management Performance Grant Program Funds A. Grant Acceptance Greg Fisher, Emergency Management Director, requested Council’s acceptance of the Emergency Management Performance Grant from the Department of Emergency management for the State of Oklahoma in the amount of $16,453.00 and authorization for the Mayor to sign the grant contract. The Grant period is October 1, 2009 to September 30, 2010. A motion was made by Vice Mayor Burdge and seconded by Councilman Sherrill that the requested acceptance of the Emergency Management Performance Grant from the Department of Emergency management for the State of Oklahoma in the amount of $16,453.00 and authorization for the Mayor to sign the grant contract, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. B. Supplemental Appropriation – General Fund Greg Fisher, Emergency Management Director, requested Council’s approval of a supplemental appropriation to the General Fund for an increase to the Revenue – FY2009 FEMA Grant line item in the amount of $16,453.00 and an increase to the Ending Fund Balance line item in the amount of $16,453.00. A motion was made by Mayor Walker and seconded by Councilman Neal that the requested approval of a supplemental appropriation to the General Fund for an increase to the Revenue – FY2009 FEMA Grant line item in the amount of $16,453.00 and an increase to the Ending Fund Balance line item in the amount of $16,453.00, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 5 10. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills. B. A letter, dated February 9, 2010, from Cox Communications regarding program changes to the channel lineup. C. A letter, dated February 17, 2010, from Oklahoma Department of Environmental Quality, DWSRF Project No. P40-1020420-01; system: Sand Springs Municipal Authority; Approval of Contract Documents: AMR/AMI; regarding review and compliance of the construction agreements with Itron, Inc. D. A letter, dated February 17, 2010, from Oklahoma Department of Environmental Quality, DWSRF Project No. P40-1020420-01; regarding approval of the City’s Resident Inspectors. 11. City Manager’s Report Douglas J. Enevoldsen, City Manager, provided the City Council an update regarding recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. This was an information- only item, with no action taken by Council. A. The monthly sales taxcollections (cash basis) for March is down 4.7-percent from the same period a year ago. A news release has been prepared in this regards. It was noted that work is underway for the FY2011 budget proposal. B. The annual utility rate adjustments will go in toaffect this month. A news release has been prepared in this regards. C. The AMR project is underway with computer/technical work being completed at this time. Field work, changing out of meters, etc., is estimated to begin in May. A complete progress report will be provided at a later date. D. The City’s website has been updated to include a section for the 2010 Census Count. It was noted that the City staff are distributing Census Bureau-provided Faith Community Packets to the area Churches to encourage completion of the census reports by their members. The Census Reports are due April 1, 2010.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 6 E. The Parks Director continues to work with citizens interested in helping bring a skate park feature to Sand Springs. BOSS is planning a logo contest and more…kids may soon be dropping off their contest entries at the Parks for judging later …details to follow. F. February 2010 was recorded as the highest attendance month at the Case Community Center with 14,085, averaging 503 individuals a day. G. Park staff has identified location of the existing underground electrical conduit that will feed the new entry sign at the Case Community Center. Staff is waiting for confirmation and/or approval for a location of the sign. H. Spring sports are here…River City Park is coming to life. River City Park irrigation and water service preps were the focus this week. Water line breaks and repairs seem to be an annual rite of passage to open this 35-year old sports park. Water service at baseball and soccer is now turned on and ready. Spring league play and tournaments begin March 22nd with a season opener tournament. I. A brief legislative report was provided, noting the deadline for bills off the floor. Overviews were provided for HB3054, HB2579, SB1998, and HB3220. J. Derek Campbell, Public Works Director, provided a brief report regarding the maintenance and inspection shutdown of the Skiatook Raw Water Conveyance System. Mr. Campbell also provided a brief report regarding the Water Tank Rehabilitation project. K. The right lane of northbound Highway 97 will be closed at the interchange with the Sand Springs Expressway (US-412/64) from 7:30 a.m. Tuesday, March 9th, to 5:00 p.m., Thursday, March 11th, as part of the Wekiwa Road Reconstruction project. L. Parks Department is hosting a Tulsa Health Department Food Handler’s permit accreditation class at the Case Community Center on Wednesday, march 10th at 6:30 p.m. The cost is FREE, and designed for booster clubs and sports club parents who volunteer in concessions work to meet basic criteria. M. CASE Time movie event is scheduled for Friday, march 12, 2010, at 7:00 p.m. The movie will be “Star Trek”, which J.J. Abrams raved about, recent new release. As a new treat, a local church has volunteered to provide FREE popcorn to guests. N. Keystone Ancient Forest open hike is scheduled for Saturday, March 14, 2010, from 8:00 a.m. to 2:00 p.m.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 7 O. The Tulsa Home and Garden Show begins Thursday, March 11, 2010, at the Tulsa Fairgrounds. The City will again have a booth at the show to inform people about our community. This year’s booth is being staffed by City staff, Chamber members, and City Council members. Terry Walters has details. P. The Easter Egg Hunt will be hosted this year by IBC Bank and their great team of volunteers. Tentative date is Saturday, March 27. Details should appear in the Sand Springs Leader. The group’s proposal was awarded from a handful of proposals the parks Advisory Board reviewed last week. Look for more eggs, more local investment dollars and free photos with the East Bunny at the new event. Q. The Oklahoma Municipal League Day at the Capitol will be held on Monday, March 22. Due to this event, the March 22 Council meeting was rescheduled for March 29. 12. Request for Executive Session A. Mayor Walker informed Council of the consideration of retiring into Executive Session for the purpose of conferring on matter pertaining to appraisal or acquisitions of property in the Keystone Corridor, in accordance with O.S. Title 25, Section 307(B), paragraph 3, and for the purpose of conferring on matters pertaining to economic development in accordance with O.S. Title 25, Section 307(C), paragraph 10. A motion was made by Vice Mayor Burdge and seconded by Councilman Jackson to retire into Executive Session for the purpose of conferring on matter pertaining to appraisal or acquisitions of property in the Keystone Corridor, in accordance with O.S. Title 25, Section 307(B), paragraph 3, and for the purpose of conferring on matters pertaining to economic development in accordance with O.S. Title 25, Section 307(C), paragraph 10. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. Mayor Walker, Vice Mayor Burdge, Councilman Phillips, Councilman Nichols, Councilman Jackson, Councilman Neal, Councilman Sherrill, City Manager Douglas J. Enevoldsen, Assistant City Manager Kevin Nelson, Finance Director E. Bruce Ford, Economic Development Director Terry Walters, City Attorney David Weatherford, and Developers Jim Tapp and Roy Brashears retired into Executive Session at the noted time of 7:36 p.m.  CITY COUNCIL MINUTES MARCH 8, 2010 PAGE 8 B. Following the Executive Session, a motion was made by Councilman Phillips and seconded by Vice Mayor Burdge to reconvene the City Council meeting. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 8:42 p.m. C. Mayor Walker informed Council that no action was deemed appropriate by the City Council as a result of the Executive Session. 13. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time. 14. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:43 p .m. ____________________________ E. Bruce Ford, City Clerk