City Council

MEETING NOTICE AND AGENDA Sand Springs City Council Regular Meeting October 11, 2010 – 7:00 pm Sand Springs Municipal Building 100 East Broadway – Room 211 Sand Springs, Oklahoma 74063 1. Call to Order 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Consent Agenda All matters listed under “Consent” are considered by the City Council to be routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. A) Approval of the minutes of the September 27, 2010 regular City Council meeting. B) Approval of the Transportation Enhancement project Supplemental and Modification Agreement No. One with the Oklahoma Department of Transportation, and authorization for the Mayor to sign all related documents for the Bikeways Safety Enhancement Project. The Public Works Advisory Committee reviewed this item on August 17, 2010.  CITY COUNCIL AGENDA OCTOBER 11, 2010 PAGE 2 C) Authorization for staff to solicit and receive bids for construction of the Bikeways Safety Enhancement project. The Public Works Advisory Committee reviewed this item on August 17, 2010. D) Approval of Amendment No. One to the Agreement with Garver, L.L.C. adding Construction Management Services for the Bikeways Safety Enhancement project. The Public Works Advisory Committee reviewed this item on August 17, 2010. E) Acceptance of water and sanitary sewer improvements serving the IHOP Restaurant. F) Approval of a supplemental appropriation in the Street Improvement Fund for an increase in the Expenditure – 113th West Avenue Widening line item in the amount of $4,100.00 and a decrease to the Ending Unrestricted Fund Balance line item in the amount of $4,100.00. 6. Public Hearing for Annexation – The Ridge Subdivision City Council will conduct a public hearing and consider approval of Ordinance 1203, which will annex ±19.70 acres, lying in Sections 34 & 35, Township 20 North, Range 11 East, Osage County, Oklahoma generally located west of McKinley Avenue, north of the Osage/Tulsa County line, and west of the Blackjack Ridge golf course. On September 20, 2010, the Planning Commission held a public hearing to discuss this annexation request and Ordinance 1203. The Planning Commission voted 5-0-0 to recommend the annexation application return to the Planning Commission for additional discussion during its October 18, 2010 meeting.  CITY COUNCIL AGENDA OCTOBER 11, 2010 PAGE 3 7. Resolution No. 10-32 - Notice of Proposed Annexation – 200 South Broad Street, Halls Garden Addition Council will consider approval of Resolution No. 10-32, a Notice of Proposed Annexation, which will call for the publication of a notice of its intent to annex ±0.24 acres (10,643 s.f.), more or less, lying in Section 10, Township 19 North, Range 11 East, Tulsa County, Oklahoma, generally located behind Walmart, north of the northwest corner of Broad Street and Long Street. Said Notice will call for a Public Hearing on November 22, 2010, at 7:00 p.m. 8. Consent Order Addendum, Case No. 08-286(A) – Acceptance of Addendum Terms and Authorization to Sign Council will consider acceptance of the terms of Consent Order Addendum, Case No. 08-286(A), and authorization for the Mayor to sign the Agreement. 9. Resolution No. 10-30 – Process for the Annual John M. Hess Outstanding Citizenship Award Council will consider approval of Resolution No. 10-30, establishing a process for the Annual John M. Hess Outstanding Citizenship Award. 10. Resolution No. 10-31 – Concerning the Waiver of Itinerant Vendor License Fees Council will consider approval of Resolution No. 10-31, establishing direction and policy for staff concerning requests for waiver of itinerant vendor license fees. 11. 2011 Calendar Year Schedule of Regular Meetings for the Sand Springs City Council Council will consider approval of the 2011 Calendar Year Schedule of Regular Meetings for the Sand Springs City Council.  CITY COUNCIL AGENDA OCTOBER 11, 2010 PAGE 4 12. Financial Reports The regular monthly Financial Reports for all funds are provided to Council for their review and information. 13. Correspondence The following correspondence is provided to Council for their review and information. A) Regular monthly bills. B) A letter, dated September 20, 2010, from Cox Communication regarding changes to its High Definition (HD) channel lineup. C) A letter, dated September 30, 2010, from Senator James M. Inhofe congratulating the City on receiving a grant from the Department of Justice in the amount of $338,538 for COPS Hiring Program. 14. City Manager’s Report The City Manager will update the City Council about recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. No action is to be taken by the Council. 15. Executive Session A) Council will consider retiring into Executive Session for the purpose of conferring on matter pertaining to appraisal or acquisition of property in the Keystone Corridor, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of discussion only related to individual(s) to be considered for employment as City Manager in accordance with Title 25, Section 307(B)(1).  CITY COUNCIL AGENDA OCTOBER 11, 2010 PAGE 5 B) Council will consider returning to the City Council meeting following the Executive Session. C) Council will consider and take any action deemed appropriate by the City Council as a result of the Executive Session. 16. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda 17. Adjournment This agenda was filed in the office of the City Clerk and posted at 10:00 a.m. on October 7, 2010 on the bulletin board located in the lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063, by Janice L. Almy, Deputy City Clerk. __________________________________ Janice L. Almy, Deputy City Clerk