City Council

MINUTES Sand Springs City Council Regular Meeting January 23, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (13-0) Vice Mayor Dean Nichols (13-0) Councilman Michael Phillips (13-0) Councilman Jesse Honn (13-0) @ 7:03 pm Councilman Harold G. Neal (12-1) Councilman Brian M. Jackson (13-0) Councilman James D. Rankin (13-0) ALSO PRESENT: City Manager Rocky Rogers City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on January 23, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:00 a.m. on January 19, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here. It was noted that Councilman Honn was not present during the time of roll call.  CITY COUNCIL MINUTES JANUARY 23, 2012 PAGE 2 3. Invocation Following Roll Call, Councilman Rankin delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Councilman Neal led the Pledge of Allegiance. Following Agenda Item No. 4, a motion was made by Councilman Phillips and seconded by Councilman Neal to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. The City Council Meeting recessed at the noted time of 7:03 p.m. It was noted that Councilman Honn arrived at 7:03 p.m. Following the Municipal Authority Meeting, a motion was made by Councilman Phillips and seconded by Councilman Jackson to reconvene the City Council Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. The City Council Meeting reconvened at the noted time of 7:16 p.m. 5. Consent Agenda Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item.  CITY COUNCIL MINUTES JANUARY 23, 2012 PAGE 3 There being none, Mayor Burdge requested if Council had any items to be removed from the Consent Agenda. There being none, Mayor Burdge requested a motion regarding Consent Agenda Items 5A through 5F. A motion was made by Councilman Neal and seconded by Councilman Rankin to approve the Consent Agenda Items 5A and 5F, as follows: A) The minutes of the January 9, 2012 regular City Council meeting. B. The monthly Transfers of Funds. C. A supplemental appropriation in the Capital Improvement Fund for an increase to the Revenues – Other Revenues line item in the amount of $22,881.00 and an increase to the Expenditure – Energy conservation Project line item in the amount of $22,881.00. D. A supplemental appropriation in the General Fund for an increase to the Revenue – Sales Tax Revenue line item in the amount of $131,000.00, an increase to the Revenue – Use Tax Revenue line item in the amount of $100,000.00 and an increase to the Expenditure – Transfers Outs: TID Fund line item in the amount of $231,000.00; and in the Tax Incremental District Fund for an increase to the Revenue – Transfers In: General fund line item in the amount of $231,000.00 and increase to the Expenditure – TID #2 Project line item in the amount of $231,000.00. E. Change Order No. One to the Agreement with Traffic Signals, Inc. for an increase in the contract price of $24,114.37 and no change in the contract time for the LED Traffic Signal Upgrades project – Bid No. 989. F. The Acceptance of the improvements as constructed by Traffic Signals, Inc. for the LED Traffic Signal Upgrades project – Bid No. 989. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES JANUARY 23, 2012 PAGE 4 6. Temporary Exemption of Ordinance No. 1127, Section 9.32.030 Daniel Bradley, Police Chief, requested Council’s approval to grant a temporary exemption to Ordinance No. 1127, Section 9.32.030 on March 24, 2012 from 0600 hrs to 2300 hrs at 3829 South Highway 97, Sand Springs, Oklahoma, to allow a BB Gun Training Session by Daisy BB Gun. Daniel Bradley, Police Chief, provided an overview of the proposed training event. Vice Mayor Nichols questioned whether BB guns were considered a firearm. Daniel Bradley, Police Chief, indicated BB guns are considered projectiles and indicated that staff is working on an amendment to the ordinance. Councilman Phillips questioned whether staff has seen the range in action and whether or not staff would inspect the range prior to the event taking place. Daniel Bradley, Police Chief, indicated staff has seen diagrams and photos of the range and that he would inspect the range. Vice Mayor Nichols requested confirmation that Daisy BB Gus in providing the training for the event. Daniel Bradley, Police Chief, confirmed that Daisy BB Gun is providing the training for the event. Councilman Honn questioned whether it a common practice to grant a temporary exemption to an ordinance. David Weatherford, City Attorney, stated that the granting a temporary exemption to an ordinance is not common, but Council does have the authority to do so. Following lengthy discussion, a motion was made by Councilman Rankin and seconded by Councilman Neal that the requested approval to grant a temporary exemption to Ordinance No. 1127, Section 9.32.030 on March 24, 2012 from 0600 hrs to 2300 hrs at 3829 South Highway 97, Sand Springs, Oklahoma, to allow a BB Gun Training Session by Daisy BB Gun, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn nay; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 6-1-0.  CITY COUNCIL MINUTES JANUARY 23, 2012 PAGE 5 7. Legacy Statement Rocky D. Rogers, City Manager, requested Council to provide comments and input regarding the Legacy Statement. Rocky D. Rogers, City Manager, provided an overview of the Legacy Statement, including the reason to establish one, as the statement was establish, as well as, how the statement will be maintained. Following discussion, Rocky D. Rogers, City Manager, noted the Legacy Statement will be presented to Council at the regular City Council Meeting on February 13, 2012 for consideration and possible adoption. 8. Financial Reports E. Bruce Ford, Assistant City Manager, provided a brief narrative regarding the regular monthly financial reports for all funds and sales tax revenue. Vice Mayor Nichols and Councilman Phillips requested a report regarding TID #2 taxes and expenses. It was noted that a report will be provided for Council’s information. Vice Mayor Nichols questioned whether water revenues are staying the same or increasing due to the installation of the AMR program. It was noted that water revenues are favorable due to the AMR program. 9. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 10. City Manager’s and Council Members Report The City Manager and Council members provided updates regarding recent and upcoming events and projects, including events of interest and the general ope rations of the City, as follows: A) Rocky D. Rogers, City Manager, informed Council of the “Thank You” note from former Councilman and Mayor Jerry Hanner’s family for the floral arrangements. B) The FY11 PAFRs were provided at Council’s stations for their information and distribution.  CITY COUNCIL MINUTES JANUARY 23, 2012 PAGE 6 C) Councilman Phillips expressed his appreciation of the Page Triangle clock being repaired. D) Mike Wood, Fire Chief, indicated the Fire Department’s Annual Report was provided at Council’s stations for their information and/or use. Brief discussion was held regarding the mutual aid section, as well as Green Country Fire Department eliminating their ambulance service. E) Mayor Burdge provided a brief report of the recent Congress of Mayors’ Forum. G. Councilman Phillips provided a brief report regarding the INCOG/CTAG Legislative Reception. 11. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:50 pm. ____________________________ E. Bruce Ford, City Clerk