City Council

MINUTES Sand Springs City Council Regular Meeting March 12, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (16-0) Vice Mayor Dean Nichols (16-0) Councilman Michael Phillips (15-1) Councilman Jesse Honn (16-0) Councilman Harold G. Neal (14-2) Councilman Brian M. Jackson (16-0) Councilman James D. Rankin (16-0) ALSO PRESENT: City Manager Rocky Rogers Assistant City Manager E. Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on March 12, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:00 a.m. on March 8, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 2 3. Invocation Following Roll Call, Councilman Jackson delivered the invocation. 4. Pledge of Allegiance Following Agenda Item No. 3, Councilman Honn led the Pledge of Allegiance. Mayor Burdge congratulated Councilman Rankin for his re-election to Council and noted that the five charter amendments passed as well. 5. Appointments A. EMSA Board Mayor Burdge informed Council of the appointment of a councilmember to serve as trustee on the EMSA Board. Mayor Burdge requested if there was any councilmember interested in serving on the EMSA Board. There being none, a motion was made by Mayor Burdge and seconded by Vice Mayor Nichols that Mark Joslin be appointed to serve as trustee on the EMSA Board. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, nay. The motion carried 6-1-0. 6. Consent Agenda (A-E) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Vice Mayor Nichols noted a correction to page 6, paragraph 7 of the minutes, indicating the word “recess” should be “reconvened”.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 3 Councilman Phillips questioned whether the City was in possession of the ODOT agreement noted the in memorandum. Derek Campbell, Public Works Director, indicated the City was in possession of the agreement with ODOT. There being no other requests, Mayor Burdge requested a motion regarding Consent Agenda Items 5A through 5E, with the correction to the minutes. A motion was made by Councilman Rankin and seconded by Vice Mayor Nichols to approve the Consent Agenda Items 5-A through 5-E, with the correction to minutes, as follows: A. The minutes of the February 27, 2012 regular City Council meeting. B. The acceptance of the public water improvements constructed by Crossland Heavy Contractors, Inc. to serve Webco Industries. C. Change Order No. One to the Agreement with Pavement Conservation Specialists, Inc., for an increase in the contract price of $29,485.69 and an increase in the contract time of 23 calendar days for the 41st Street Sidewalk Connection project. D. The acceptance of the improvements as constructed by Pavement Conservation Specialist, Inc. for the 41st Street Sidewalk Connection project. E. Declaring as surplus and disposal by public auction various vehicles and/or equipment. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 7. General Obligation Refunding Bonds E. Bruce Ford, Assistant City Manager, provided a brief overview of the General Obligation Refunding Bonds and then introduced Greg Nito of the Banker Group.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 4 A. Purchaser and Interest Rates Greg Nito, Banker Group, provided a review and report of Financial Advisor of indications of interest for the purchase of General Obligation Refunding Bonds in the sum of One Million Five Hundred Ten Thousand and no/100s Dollars ($1,510,000.00) and General Obligation Refunding Bonds in the sum of One Million Thirty Thousand and No/100s Dollars ($1,030,000.00). It was noted that three bids were received, as follows: Wells-Nelson: 1.58- percent, BOSC: .99-percent, and American Heritage Bank: .828-percent. It was noted no action was required regarding the purchaser and interest rates. B. Resolution No. 12-28 Greg Nito, Banker Group, requested Council’s adoption of Resolution No. 12-28 providing for the issuance of General Obligation Refunding Bonds in the Sum of One Million Five Hundred Ten Thousand and No/100s Dollars ($1,510,000.00) by the City of Sand Springs, Oklahoma; prescribing forms of bonds; approving escrow agreement; providing for registration thereof; providing for a system of registration for uncertificated registered public obligations; providing levy of an annual tax for payment of principal and interest on the same; fixing other details of the issue; and declaring an emergency. A motion was made by Councilman Rankin and seconded by Councilman Neal that the requested adoption of Resolution No. 12-28 providing for the issuance of General Obligation Refunding Bonds in the Sum of One Million Five Hundred Ten Thousand and No/100s Dollars ($1,510,000.00) by the City of Sand Springs, Oklahoma; prescribing forms of bonds; approving escrow agreement; providing for registration thereof; providing for a system of registration for uncertificated registered public obligations; providing levy of an annual tax for payment of principal and interest on the same; fixing other details of the issue; and declaring an emergency, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 5 C. Resolution No. 12-29 Greg Nito, Banker Group, requested Council’s adoption of Resolution No. 12-29 providing for the issuance of General Obligation Refunding Bonds in the sum of One Million Thirty Thousand and no/100s dollars ($1,030,000.00) by the City of Sand Springs, Oklahoma, prescribing forms of bonds; approving escrow agreement, providing for registration thereof; providing for a system of registration for uncertificated registered public obligations; providing levy of an annual tax for payment of principal and interest on the same; fixing other details of the issue; and declaring an emergency. A motion was made by Councilman and seconded by Councilman Honn that the requested adoption of Resolution No. 12-29 providing for the issuance of General Obligation Refunding Bonds in the sum of One Million Thirty Thousand and no/100s dollars ($1,030,000.00) by the City of Sand Springs, Oklahoma, prescribing forms of bonds; approving escrow agreement, providing for registration thereof; providing for a system of registration for uncertificated registered public obligations; providing levy of an annual tax for payment of principal and interest on the same; fixing other details of the issue; and declaring an emergency, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. 8. Resolution No. 12-27 Special Events Mike Carter, Assistant Police Chief, requested Council’s adoption of Resolution No. 12-27 regarding a special events permit process for the City of Sand Springs. Mike Carter, Assistant Police Chief, provide an overview of the process. Following discussion regarding VIPs (volunteers in police) and security issues, a motion was made by Councilman Jackson and seconded by Councilman Neal that the requested adoption of Resolution No. 12-27 regarding a special events permit process for the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 6 The motion carried 7-0-0. 9. City of Sand Springs Energy Efficiency and Conservation Plan Vernon Smith, Infrastructure Planning Administrator, requested Council’s approval and adoption of the City of Sand Springs Energy Efficiency and Conservation Plan. Vernon Smith, Infrastructure Planning Administrator, acknowledged the time and efforts by the committee members Cathy Gains, ODOC; Mary Eubanks, Sand Springs Chamber; Micah Burdge, AEP/PSO; John Heath, Jesse Powell, and Wayne Morgan. Vernon Smith, Infrastructure Planning Administrator, provided an overview of the plan. A motion was made by Councilman Neal and seconded by Councilman Jackson that the requested approval and adoption of the City of Sand Springs Energy Efficiency and Conservation Plan, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, ay; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. 10. Incentives Policy Rocky D. Rogers, City Manager, requested input and direction from Council regarding an Incentives Policy. Following input and lengthy discussion, Rocky D. Rogers, City Manager, indicated he would implement the suggested items and bring it back before the Council for consideration at a future meeting. 11. Resolution No. 12-30 – City Council and Staff Goals A. Discuss General Goals for Sand Springs Rocky D. Rogers, City Manager, provided an overview of the general goals for Sand Springs.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 7 B. Resolution No. 12-30 Rocky D. Rogers, City Manager, requested adoption of Resolution No. 12-30 as the official Council goals and mission’s statement for Sand Springs. A motion was made by Councilman Rankin and seconded by Councilman Honn that the requested adoption of Resolution No. 12-30 as the official Council goals and mission’s statement for Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin. The motion carried 7-0-0. 12. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. B. A letter, dated March 1, 2012, from Oklahoma Department of Environmental Quality, regarding Permit No. WL000072120086 for the construction of 779 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the River Ridge Apartments, Tulsa County, Oklahoma. C. A note, dated February 7, 2012, from United States Senator Tom Coburn congratulating the City on the celebration of 100 years in May. 13. City Manager’s Report The City Manager provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City, as follows: A. City Manager Rocky D. Rogers has met with 2 civic clubs regarding the hotel/motel tax and facilities fees. Both civic clubs appeared to be in support of the fees. B. City Manager Rocky D. Rogers will be gone the week of March 26, 2012, for the Washington, D.C. Fly-In Event. Assistant City Manager E. Bruce Ford will cover the City Council meeting during his absence.  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 8 C. Vice Mayor Nichols invited Council and staff to attend the upcoming Neighborhood Watch Meeting. D. Vice Mayor Nichols informed Council that City Manager Rocky D. Rogers would be the speaker for the upcoming Sunset Rotary Club meeting. E. Mayor Burdge informed Council that Mary Eubanks, Sand Springs Chamber President, has been asked to service, and she as agreed, on the Special Events Committee. 14. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property, in accordance with O.S. Title 25, Section 307(B)(3). A motion was made by Vice Mayor Nichols and seconded by Councilman Neal to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property, in accordance with O.S. Title 25, Section 307(B)(3). Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. Mayor Burdge, Vice Mayor Nichols, Councilman Phillips, Councilman Honn, Councilman Jackson, Councilman Neal, Councilman Rankin, City Manager Rocky Rogers, Assistant City Manager E. Bruce Ford, and City Attorney David Weatherford retired into Executive Session at the noted time of 8:13 p.m. Discussion was held in regards to the items as listed on the agenda. B) Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Honn to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows:  CITY COUNCIL MINUTES MARCH 12, 2012 PAGE 9 Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Council returned to the City Council meeting at the noted time of 8:27 p.m. C) Mayor Burdge noted there was no action to be taken by the City Council as a result of the Executive Session. 7-A. Purchaser and Interest Rates Following Agenda Item No. 14, upon the advice of City Attorney David Weatherford, Mayor Burdge returned to Agenda Item No. 7A for consideration by Council. Mayor Burdge informed Council of the request to take action to determine Purchaser and Interest Rates for General Obligation Refunding Bonds. A motion was made by Councilman Rankin and seconded by Councilman Honn to determine the Purchaser as American Heritage Bank and the Interest Rates as 0.828 percent for the General Obligation Refunding Bonds. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. Following Agenda Item No. 7-A, Mayor Burdge returned to Agenda Item No. 15. 15. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:29 pm. ___________________________ E. Bruce Ford, City Clerk