City Council

MINUTES Sand Springs City Council Regular Meeting March 26, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (17-0) Vice Mayor Dean Nichols (17-0) Councilman Michael Phillips (16-1) Councilman Jesse Honn (17-0) Councilman Harold G. Neal (15-2) Councilman Brian M. Jackson (17-0) Councilman James D. Rankin (17-0) ALSO PRESENT: Assistant City Manager E. Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on March 26, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 12:00 p.m. on March 22, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here.  CITY COUNCIL MINUTES MARCH 26, 2012 PAGE 2 3. Invocation Following Roll Call, Vice Mayor Nichols delivered the invocation. 4. Pledge of Allegiance Following Agenda Item No. 3, Councilman Jackson led the Pledge of Allegiance. 5. Appointments A. EMSA Board Mayor Burdge informed Council of the appointment of a representative to serve as a trustee on the EMSA Board. Councilman Phillips requested confirmation that the EMSA Trust documents would allow someone other than a Councilmember to serve on the Board. David Weatherford, City Attorney, indicated City Manager Rocky Rogers spoke with EMSA’s CEO Steven Williamson last week and confirmed the appointment could be a non-Councilmember. A motion was made by Mayor Burdge and seconded by Councilman Honn to appointment Mark Joslin as a representative to serve as a trustee on the EMSA Board. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. Councilman Phillips stated that he had requested this item be placed back on the agenda for consideration due to the previous agenda item stating “appointment of a councilmember”. Councilman Phillips wanted to ensure the agenda item and appointment was in full compliance with the open meeting act. City Attorney David Weatherford stated it did not violate the open meeting act, however, the reconsideration would eliminate any concerns in this regards. 6. Consent Agenda (A-G) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion.  CITY COUNCIL MINUTES MARCH 26, 2012 PAGE 3 Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Councilman Phillips questioned whether Sapulpa had the same procedure in regards to the disposal of surplus property. E. Bruce Ford, Assistant City Manager, indicated that, both cities would declare the unit as surplus. Mike Wood, Fire Chief, stated that the unit would be returned to the Office of Homeland Security and be replaced, free of charge, for a new, larger-towing capacity unit. The estimated value of the new unit is $96,000.00. There being no other requests, Mayor Burdge requested a motion regarding Consent Agenda Items 7A through 7H. A motion was made by Councilman Neal and seconded by Councilman Phillips to approve the Consent Agenda Items 7A through 7H, as follows: A. The minutes of the March 12, 2012 regular City Council meeting. B. The monthly Transfers of Funds. C. Acceptance of the FY2013 Mowing Contract with Lot Maintenance of Oklahoma, Inc. D. The authorization of the Engineering Contract Funding Agreement and deposit of funds with the Oklahoma Department of Transportation (ODOT) and authorization for the Mayor to sign all related documents regarding the Highway 97 Widening project. E. The award of contract to J & P Ventures, LLC in the amount of $35,499.00 for construction of the Wheelchair Ramp Improvements project. F. The purchase of a 1-ton flatbed truck, Ford Model F350 4x4, from Bob Hurley Ford, in the amount of $27,885.70. G. The purchase of a Sewer Equipment Company of America trailer-mounted, high- pressure sewer cleaner, Model 747-FR2000, from J&R Equipment, LLC, in the amount of $45,000.00.  CITY COUNCIL MINUTES MARCH 26, 2012 PAGE 4 H. The adoption of Resolution No. 12-31 declaring the City of Sand Springs’ shared interest in the Ford F550 Hazardous Response Tow Truck as surplus upon the same declaration by the City of Sapulpa regarding their shared portion. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 7. Public Hearing – Tulsa County CDBG Urban County FY2012 Needs Mayor Burdge opened the Public Hearing for the purpose of receiving citizens’ input on perceived needs in the area located just north of downtown Sand Springs as a part of the Tulsa County CDBG Urban County program. Mayor Burdge noted no one signed-in or indicated they wished to speak regarding this issue. Mayor Burdge closed the Public Hearing. 8. Zoning Code Revision – Casinos, Other Gambling Establishments Jim Dunlap, City Planner, requested Council’s adoption of Ordinance No. 1222, updating Zoning Code Chapter 25 and Appendix B adding Casinos, Other Gambling Establishments, to the Specific Use Permit list. A motion was made by Councilman Rankin and seconded by Councilman Honn that the requested adoption of Ordinance No. 1222, updating Zoning Code Chapter 25 and Appendix B adding Casinos, Other Gambling Establishments, to the Specific Use Permit list, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. 9. Financial Reports It was noted that the regular monthly Financial Reports will be distributed at a later date due to preparation of the annual budget for FY2013.  CITY COUNCIL MINUTES MARCH 26, 2012 PAGE 5 10. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 11. City Manager’s Report E. Bruce Ford, Assistant City Manager, informed Council there was nothing to report at this time. There being no other items or discussion, the meeting adjourned at the noted time of 7:09 pm. ___________________________ E. Bruce Ford, City Clerk