City Council

MINUTES Sand Springs City Council Regular Meeting April 9, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (18-0) Vice Mayor Dean Nichols (18-0) Councilman Michael Phillips (17-1) Councilman Jesse Honn (18-0) Councilman Harold G. Neal (16-2) Councilman Brian M. Jackson (18-0) Councilman James D. Rankin (18-0) ALSO PRESENT: City Manager Rocky D. Rogers Assistant City Manager E. Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on April 9, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 12:00 p.m. on April 5, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here.  CITY COUNCIL MINUTES APRIL 9, 2012 PAGE 2 3. Invocation Following Roll Call, Mayor Burdge delivered the invocation. 4. Pledge of Allegiance Following Agenda Item No. 3, Vice Mayor Nichols led the Pledge of Allegiance. 5. Proclamation Mayor Burdge read aloud a Mayoral Proclamation proclaiming April 15-21, 2012 as National Volunteer Week in the City of Sand Springs. 6. Consent Agenda (A-C) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Vice Mayor Nichols questioned whether or not RAM Utility Construction, Inc. was in fact going out of business and how would that affect the Maintenance Bond in the event of a problem. Derek Campbell, Public Works Director, stated that the City was informed that RAM Utility Construction, Inc. is going out of business and noted that the City has received RAM’s one-year maintenance bond. Mayor Burdge questioned who would make any needed repairs within the first year? David Weatherford, City Attorney, stated that the Bond Company would be notified so that RAM would be given a chance to make the needed repairs, if not the City would hire someone to make the repairs and submit the invoices to the Bond Company. There being no other requests, Mayor Burdge requested a motion regarding Consent Agenda Items 6A through 6C. A motion was made by Councilman Neal and seconded by Councilman Phillips to approve the Consent Agenda Items 6A through 6C, as follows: A. The minutes of the March 26, 2012 regular City Council meeting.  CITY COUNCIL MINUTES APRIL 9, 2012 PAGE 3 B. The monthly Transfers of Funds. C. Acceptance of the improvements as constructed by RAM Utility Construction, Inc. in the amount of $826,433.48. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. 7. Amended Final Plat for River West Addition No. 1 Susan Pitts, Community Development Coordinator, requested Council’s approval of the Amended Final Plat for River West Addition No. 1. Susan Pitts, Community Development Coordinator provided a brief overview of the amendments. It was noted that the Planning Commission met earlier today and voted 6-0-0 to approve the Amended Final Plat for River West Addition No. 1. Vice Mayor Nichols questioned whether the access would be restricted to right-turn only. Rocky Rogers, City Manager, indicated that it would. Following discussion, a motion was made by Councilman Honn and seconded by Councilman Neal that the requested approval of the Amended Final Plat for River West Addition No. 1, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 8. Resolution No. 12-32 Rocky D. Rogers, City Manager, requested adoption of Resolution No. 12-32 adopting the General Economic Development Incentives Policy for the City of Sand Springs.  CITY COUNCIL MINUTES APRIL 9, 2012 PAGE 4 Rocky D. Rogers, City Manager, provided a brief overview of the policy and noted modification made during the previous review process. Vice Mayor Nichols clarified that Council would have the final say to approve or deny the type of incentive to be offered by the City. Rocky D. Rogers, City Manager, confirmed that Council would have the final say to approve or deny they type of incentive to be offered by the City. Following discussion, a motion was made by Councilman Jackson and seconded by Councilman Honn that the requested adoption of Resolution No. 12-32 adopting the General Economic Development Incentives Policy for the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 7-0-0. 9. Healthy Eating Active Living Policy and Standards Rocky D. Rogers, City Manager, requested Council’s approval of Resolution No. 12- 07, as modified, by adding the following language to Section II – Employee Wellness, bullet point II stating: “or at the discretion of the person chairing the meeting”; and that no changes be made to Resolution No. 12-08. Rocky D. Rogers, City Manager, provided a brief overview of the activities that have taken place regarding Resolution Nos. 12-07 and 12-08 since adopted in September 2011. A motion was made by Councilman Honn and seconded by Councilman Neal that the requested approval of Resolution No. 12-07, as modified, by adding the following language to Section II – Employee Wellness, bullet point II stating: “or at the discretion of the person chairing the meeting”; and that no changes be made to Resolution No. 12-08, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, nay; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 6-1-0.  CITY COUNCIL MINUTES APRIL 9, 2012 PAGE 5 10. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 11. It was noted there was no item number 11. 12. City Manager’s and Council Member’s Reports Rocky D. Rogers, City Manager, reported on the following items: A. Ozone Alert “Kick-Off” Meeting will be held on April 16, beginning at 11:00 a.m. at the Oneok Baseball Field. B. Tickets for the Education Hall of Fame Banquet will be distributed following tonight’s meeting. C. The City’s Legacy Statement was printed and framed and will posted at all city facilities, as well as in the Council Chambers. D. Nomination for the Park Friends Board need to be submitted for the review and consideration by the Council Appointment Committee. Mayor Burdge reminded Council of the upcoming John M. Hess Award for Outstanding Citizenship and that nominations should be submitted to Janice Almy by April 16. The nominations will be considered at the April 23 Council meeting. Councilman Jackson informed Council of the upcoming Sand Springs Crawl, a joint event of the Sand Springs Chamber of Commerce and Junior Achievement, scheduled for May 10, 6-9 p.m., beginning at the Chamber of Commerce. Councilman Phillips reminded Council that the M.e.t. Household Pollutant Collection Event is scheduled for April 14 and 15, 10:00 a.m. to 3:00 p.m. at the Tulsa Fairgrounds, 15th and Sandusky. 13. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:23 pm. ___________________________ E. Bruce Ford, City Clerk