City Council

MINUTES Sand Springs City Council Regular Meeting May 14, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (2-0) Vice Mayor Michael L. Phillips (2-0) Councilman Dean Nichols (2-0) Councilman Jesse Honn (2-0) Councilman Harold G. Neal (2-0) Councilman Brian M. Jackson (2-0) Councilman James D. Rankin (2-0) ALSO PRESENT: City Manager Rocky D. Rogers Assistant City Manager E. Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on May 14, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m. on May 10, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Phillips, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 2 3. Invocation Following Roll Call, Councilman Nichols delivered the invocation. 4. Pledge of Allegiance Following the invocation, Councilman Rankin led the Pledge of Allegiance. 5. Proclamation(s) A) American Legion Auxiliary's Poppy Week and Poppy Days in the City of Sand Springs Mayor Burdge read aloud and presented a Mayoral Proclamation to Poppy Princess Cloe Campfield. Ms. Campfield expressed appreciation of the Mayor Proclamation and provided a brief history of the poppy and significance to the military. 6. Appointment(s) A. Council Appointment Committee Mayor Burdge informed Council of his appointment of three members from the City Council to serve on the Council Appointment Committee to May 2013, subject to Council approval. A motion was made by Mayor Burdge and seconded by Councilman Neal that Councilman Mike Burdge, Councilman Brian Jackson and Councilman James Rankin be appointed to serve on the Council Appointment Committee to May 2013. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. B. Council Finance Committee Mayor Burdge informed Council of his appointment of three members from the City Council to serve on the Council Finance Committee to May 2013, subject to Council approval.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 3 A motion was made by Mayor Burdge and seconded by Councilman Neal that Councilman Mike Burdge, Councilman Jesse Honn, and Councilman Dean Nichols be appointed to serve on the Council Finance Committee to May 2013. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. C. Council Legislative Committee Mayor Burdge informed Council of his appointment of three members from City Council to serve on the Council Legislative Committee to May 2013, subject to Council approval. A motion was made by Mayor Burdge and seconded by Councilman Neal that Councilman Mike Burdge, Councilman Michael Phillips, and Councilman James Rankin be appointed to serve on the Council Legislative Committee to May 2013. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. D. Council Public Works Advisory Committee Mayor Burdge informed Council of his appointment of three members from City Council to serve on the Council Public Works Advisory Committee to May 2013, subject to Council approval. A motion was made by Mayor Burdge and seconded by Councilman Honn that Councilman Brian Jackson, Councilman Dean Nichols, and Councilman Michael Phillips be appointed to serve on the Council Public Works Advisory Committee to May 2013. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 4 The motion carried 7-0-0. E. INCOG Board of Directors Mayor Burdge informed Council of his appointment of an alternate representative(s) from the City Council or Administrative staff to serve a one-year term to May 2013 to the INCOG Board of Directors. A motion was made by Mayor Burdge and seconded by Councilman Jackson that Mike Burdge serves as the representative and that City Manager Rocky Rogers be appointed to serve as an alternate representative to the INCOG Board of Directors, for a one-year term to May 2013 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. F. INCOG General Assembly Mayor Burdge informed Council of his appointment of an alternate representative(s) from the City Council to serve a one-year term to May 2013 to the INCOG General Assembly. It was noted the Vice Mayor and City Manager serves as alternates. A motion was made by Mayor Burdge and seconded by Councilman Neal that Mike Burdge serves as the representative and that Vice Mayor Michael Phillips and City Manager Rocky Rogers serves as the alternate representatives for a one-year term to May 2013 to the INCOG General Assembly. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. G. INCOG Legislative Consortium Mayor Burdge informed Council of his appointment of a representative from the City Council to serve a one-year term to May 2013 to the INCOG Legislative Consortium. It was noted that the City Manager serves as an alternate.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 5 A motion was made by Mayor Burdge and seconded by Councilman Neal that Mike Burdge serves as the representative and that City Manager Rocky Rogers serves as the alternate representative for a one-year term to May 2013 to the INCOG Legislative Consortium Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. H. Tulsa Metropolitan Area Transportation Policy Committee Mayor Burdge informed Council of his appointment of a representative and alternates to serve a one-year term to May 2013 on the Tulsa Metropolitan Area Transportation Policy Committee. A motion was made by Mayor Burdge and seconded by Councilman Jackson that Mayor Burdge be appointed as the representative and that Public Works Director Derek Campbell be appointed as the alternate representative to serve a one-year term to May 2013 on the Tulsa Metropolitan Area Transportation Policy Committee. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. I. Municipal Judge Mayor Burdge informed Council of his appointment of a Municipal Judge for a two- year term to May 2014. It was noted that the appointment is made by the Mayor, subject to Council approval. A motion was made by Mayor Burdge and seconded by Vice Mayor Phillips that Mike King be re-appointed as the Municipal Judge for a two-year term to May 2014. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 6 The motion carried 7-0-0. J. Assistant Municipal Judges 1. Mayor Burdge informed Council of his appointment of an Assistant Municipal Judge for a two-year term to May 2014. It was noted that the appointment is made by the Mayor, subject to Council approval. A motion was made by Mayor Burdge and seconded by Councilman Neal that R. Jay McAtee be re-appointed as the Assistant Municipal Judge for a two-year term to May 2014. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. R. Jay McAtee expressed his appreciation of being re-appointed and the opportunity to serve his community. 2. Mayor Burdge informed Council of his appointment of an Assistant Municipal Judge for a two-year term to May 2014. It was noted that the appointment is made by the Mayor, subject to Council approval. A motion was made by Mayor Burdge and seconded by Councilman Neal that Tom Askew be re-appointed as the Assistant Municipal Judge for a two-year term to May 2014. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. Tom Askew expressed his appreciation of being re-appointed. 7. Consent Agenda (A-I) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 7 Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Vice Mayor Phillips requested Consent Item 7-E being considered separately. There being no other questions or comments, Mayor Burdge requested a motion regarding Consent Agenda Items 7A through 7I, excluding Item 7E. A motion was made by Vice Mayor Phillips and seconded by Councilman Neal to approve the Consent Agenda Items 7A through 7I, excluding Item 7E, as follows: A. The minutes of the April 23, 2012 regular City Council meeting. B. The minutes of the May 7, 2012 regular City Council meeting. C. The monthly Transfers of Funds. D. A supplemental appropriation in the General Fund for an increase to the Revenue - Department of Homeland Security Grant line item in the amount of $2,900.00 and an increase to the Expenditure - Police Department line item in the amount of $2,900.00. F) The designation of Finance Director Kelly Lamberson as City Treasurer pursuant to Article 4-2 of the City of Sand Springs Charter. G) Resolution No. 12-36 approving participation in the Tulsa County Home Consortium and authorization for the Mayor to execute the Home Investment Partnership Act Consortium Agreement. H) The purchase of two (2) pumps from Haynes Equipment Company totaling $29,604.00 for the South Main Wastewater Lift Station. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. E) Transfer of Appropriation Vice Mayor Phillips requested clarification regarding the account and account balance.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 8 Kelly Lamberson, Finance Director, stated that funds are the remaining balance in the E-Grant line item and the transfer would zero out said line item. Following lengthy discussion regarding the E-Grant program and the proposed transfer of funds, a motion was made by Vice Mayor Phillips and seconded by Councilman Neal to table Consent Item 7-E until the next regular meeting for future review and consideration. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. 8. Oklahoma Municipal Assurance Group Election of Two Trustees Mayor Burdge informed Council of the consideration of approval of the casting of votes for Sand Springs City Manager Rocky D. Rogers and Ponca City City Manager Craig Stephenson to serve as members to the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year term(s) commencing July 1, 2012. A motion was made by Mayor Burdge and seconded by Vice Mayor Phillips that the requested approval of the casting of votes for Sand Springs City Manager Rocky D. Rogers and Ponca City City Manager Craig Stephenson to serve as members to the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year term(s) commencing July 1, 2012, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 9. Skate Park Rental Agreement and Fee Grant Gerondale, Parks Director, requested Council's approval of a Skate Park Rental Agreement and Fee. Following discussion, a motion was made by Vice Mayor Phillips and seconded by Councilman Honn that the requested approval of a Skate Park Rental Agreement and Fee, as presented, be approved.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 9 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. 10. Resolution No. 12-35 - FY2013 Master Fee Schedule Andrew Templeton, Customer Service Manager, requested Council's adoption of Resolution No. 12-35 implementing the FY2013 Master Fee Schedule for fees, fines, and rates charged by the City of Sand Springs. Andrew Templeton, Customer Service Manager, provided a brief overview of the modifications to the Master Fee Schedule. Following discussion, a motion was made by Councilman Neal and seconded by Councilman Honn that the requested adoption of Resolution No. 12-35 implementing the FY2013 Master Fee Schedule for fees, fines, and rates charged by the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 11. Ordinance No. 1223 - SSZ-476 Rezoning of Cimarron Plaza and QuikTrip Location David Weatherford, City Attorney, requested Council’s approval of Ordinance No. 1223 rezoning approximately 3.63 acres at the southwest corner of Highway 97 and Wekiwa Road from IL (Industrial Light) and AG (Agriculture) to CG (Commercial General) District. Following discussion a motion was made by Councilman Jackson and seconded by Councilman Neal that requested approval of Ordinance No. 1223 rezoning approximately 3.63 acres at the southwest corner of Highway 97 and Wekiwa Road from IL (Industrial Light) and AG (Agriculture) to CG (Commercial General) District, as presented, be approved.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 10 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. 12. Partial Vacation of Plat - Angus Valley Farms David Weatherford, City Attorney, requested Council’s approval of a partial Vacation of the Plat of Angus Valley Farms, including Lots 1 through 12, Block 6; Lots 1 through 13, Block 7; and Reserve E. Jeanie Van Bockenburge, Angus Valley Farms representative, stated that 60- percent of the owners approved the partial vacation of the plat. Following discussion a motion was made by Councilman Nichols and seconded by Councilman Jackson that the requested approval of a partial Vacation of the Plat of Angus Valley Farms, including Lots 1 through 12, Block 6; Lots 1 through 13, Block 7; and Reserve E, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 13. Classification/Pay Study Contract Award Kim Booth, Human Resources Administrator, requested Council’s approval of the award of contract to Johanson Consulting, inc., d/b/a Johanson Group, for a Classification/Pay Study for the City of Sand Springs. Following discussion a motion was made by Vice Mayor Phillips and seconded by Councilman Neal that the requested approval of the award of contract to Johanson Consulting, inc., d/b/a Johanson Group, for a Classification/Pay Study for the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 11 The motion carried 7-0-0. 14. Fiscal Year 2013 Budget - Resolution No. 12-31 Rocky D. Rogers, City Manager, requested Council’s adoption of Resolution No. 12- 31, a resolution of the City Council of Sand Springs, adopting the budget for Fiscal Year 2013. Councilman Rankin requested that requested that meetings be held throughout the year to receive input regarding the budget. A motion was made by Councilman Jackson and seconded by Councilman Honn that the requested adoption of Resolution No. 12-31, a resolution of the City Council of Sand Springs, adopting the budget for Fiscal Year 2013, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, nay. The motion carried 6-1-0. 15. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 16. City Manager’s Report Rocky D. Rogers, City Manager, stated he had nothing additional to report at this time. Information was provided regarding the upcoming Centennial Celebration events. There being no other items to report, Mayor Burdge requested a motion to recess the City Council meeting. A motion was made by Vice Mayor Phillips and seconded by Councilman Neal to recess the City Council Meeting, to be reconvened following the completion of the Municipal Authority Meeting.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 12 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. The City Council recessed at the noted time of 7:51 p.m. Following the Municipal Authority meeting, a motion was made by Vice Mayor Phillips and seconded by Councilman Neal to reconvene the City Councilman Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 7:54 p.m. 17. Executive Session A. Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property in accordance with O.S. Title 25, Section 307(B)(3). A motion was made by Vice Mayor Phillips and seconded by Councilman Neal to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property in accordance with O.S. Title 25, Section 307(B)(3). Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MAY 14, 2012 PAGE 13 Mayor Burdge, Vice Mayor Nichols, Councilman Phillips, Councilman Honn, Councilman Jackson, Councilman Neal, Councilman Rankin, City Manager Rocky Rogers, Economic Development Director Terry Walters and City Attorney David Weatherford retired into Executive Session at the noted time of 7:55 p.m. Discussion was held in regards to the items as listed on the agenda. B) Following the Executive Session, a motion was made by Vice Mayor Phillips and seconded by Councilman Neal to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Council returned to the City Council meeting at the noted time of 8:32 p.m. C) Mayor Burdge noted there was no action to be taken by the City Council as a result of the Executive Session. 18. Adjournment The meeting adjourned at the noted time of 8:33 p.m. ___________________________ Janice L. Almy, City Clerk