City Council

MINUTES Sand Springs City Council Regular Meeting October 22, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (11-0) Vice Mayor Michael Phillips (11-0) Councilman Dean Nichols (11-0) Councilman Jesse Honn (11-0) Councilman Harold G. Neal (10-1) Councilman Brian M. Jackson (11-0) Councilman James D. Rankin (11-0) ALSO PRESENT: City Manager Rocky Rogers City Attorney David Weatherford City Clerk Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on October 22, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:30 a.m. on October 18, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Phillips, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here.  CITY COUNCIL MINUTES OCTOBER 22, 2012 PAGE 2 3. Invocation Following Roll Call, Councilman Jackson led the Invocation. 4. Pledge of Allegiance Following the invocation, Councilman Honn led the Pledge of Allegiance. 5. Consent Agenda (A-K) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Vice Mayor Phillips questioned Item H, asking if the company is the same company that worked on the Case Community Center. Emergency Management Director Greg Fisher responded that it is not the same company. Councilman Honn questioned the difference in price on Item I. Public Works Director Derek Campbell informed Council that it is a max grant of $47,000 to allow for extras, such as compressor. There being no other questions, Mayor Burdge called for a motion regarding Consent Agenda Item No. 5A-K. A motion was made by Vice Mayor Phillips and seconded by Councilman Neal that the requested approval of Consent Agenda Item No. 5A-K, as follows: A. The minutes of the October 4, 2012 special City Council meeting. B. The minutes of the October 10, 2012 regular City Council meeting. C. The monthly Transfers of Funds. D. Supplemental appropriations in the General Fund, Capital Improvement Fund, Municipal Authority Water Utility Fund, Municipal Authority Airport Fund, Municipal Authority Golf Course Fund and the Municipal Authority Short-Term Capital Fund, amending the FY13 budget. E. Resolution No. 13-13 and Notice of Annexation calling for a hearing to consider annexation of Right-of-Way for West 51st Street.  CITY COUNCIL MINUTES OCTOBER 22, 2012 PAGE 3 F. SSLC-598 Lot Combination for Lots 7 and 8, Block 2, Timberling Hollow, 709 and 713 West 39th Street. G. A supplemental appropriation in the General Short-Term Capital Fund for an increase to the Expenditures – Emergency Management line item in the amount of $13,000.00 and for a decrease to the Ending Designated E911 Fund Balance in the amount of $13,000.00, amending the FY13 Budget. H. The award of Bid No. 1000 to Imajenus, Inc. for the base bid only, in the amount of $157,350.00 for installation of standalone generators at Fire Station No. 1 and Municipal Building. I. A Congestion Mitigation and Air Quality (CMAQ) Grant administered by INCOG in the maximum amount of $32,000.00 for the purchase of a 2012 Honda Civic GX (CNG) compact sedan and purchase and installation of a CNG Refueling Compressor Station. J. Supplemental appropriation in the General Fund for an increase to the Intergovernmental Revenues line item in the amount of $32,000.00; and an increase to the Operating Transfers Out – General Short-Term Capital Fund line item in the amount of $32,000.00; and in the General Short-Term Capital Fund for an increase to the Expenditures line item (new project) in the amount of $47,000.00; and for an increase to the Operating Transfers In – General Fund line item in the amount of $32,000.00; and for a decrease to the Ending Unreserved Fund Balance in the amount of $15,000.00, amending the FY13 Budget. K. An expenditure of an amount not to exceed $48,300.00 to Garrow Construction, Inc. for the Sand Creek Lift Station Improvements project and authorization for the Mayor to sign said Agreement. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. 6. Financial Report Finance Director Kelly Lamberson presented the monthly Financial Reports for all funds to Council for their review and information.  CITY COUNCIL MINUTES OCTOBER 22, 2012 PAGE 4 7. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 8. City Manager’s and Council Member’s Reports Councilman Jackson met with Steve Tiger and Lloyd Snow. City Manager Rocky Rogers reported on the following items: A. Discussions with Dr. Tiger regarding employee training. B. Discussions with Dr. Dyer regarding a start-up incubator. C. An update on the ICMA Conference. D. Southlake, Texas tour on November 8-9, 2012. E. INCOG is reviewing the Master Plan for a bicycle plan. Councilman Honn reminded Council members that “Street Talk” will have their next walk on October 29, 2012 at 6:30 p.m. at Pratt Elementary. Mayor Mike Burdge gave an Oklahoma Academy update. Vice Mayor Michael Phillips noted the bike rack at Napolis being a City project. There being no other items to report, Mayor Burdge requested a motion to recess the City Council meeting. A motion was made by Vice Mayor Phillips and seconded by Councilman Honn to recess the City Council Meeting, to be reconvened following the completion of the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. The City Council meeting recessed at the noted time of 7:12 p.m.  CITY COUNCIL MINUTES OCTOBER 22, 2012 PAGE 5 Following the Municipal Authority meeting, a motion was made by Vice Mayor Phillips and seconded by Councilman Neal to reconvene the City Councilman Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 7:14 p.m. 9. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to economic development within the RiverWest development, in accordance with O.S. Title 25, Section 307(C)(10). A motion was made by Vice Mayor Phillips and seconded by Councilman Honn to retire into Executive Session for the purpose of conferring on matters pertaining to economic development within the RiverWest development, in accordance with O.S. Title 25, Section 307(C)(10). Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Mayor Burdge, Vice Mayor Nichols, Councilman Phillips, Councilman Honn, Councilman Jackson, Councilman Neal, Councilman Rankin, City Manager Rocky Rogers, and City Attorney David Weatherford retired into Executive Session at the noted time of 7:15 p.m. Discussions were held in regards to economic development, as listed on the agenda. B) Following the Executive Session, a motion was made by Vice Mayor Phillips and seconded by Councilman Jackson to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows:  CITY COUNCIL MINUTES OCTOBER 22, 2012 PAGE 6 Councilman Rankin, aye; Councilman Neal, aye; Mayor Budge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 7:30 p.m. 10. Adjournment The meeting adjourned at the noted time of 7:31 p.m. _________________________ Janice L. Almy, City Clerk