City Council

MINUTES Sand Springs City Council Regular Meeting July 22, 2013-7:00 p.m. Sand Springs Municipal Building 100 East Broadway-Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (6-0) Councilman Michael Phillips (5-1) Councilman Dean Nichols (4-2) Councilman Jesse Honn (6-0) Councilman Brian M. Jackson (6-0) Councilman James D. Rankin (6-0) ALSO PRESENT: City Manager Rocky D. Rogers City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: Vice Mayor Harold G. Neal (5-1) The Sand Springs City Council met in regular session on July 22, 2013 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk's office and posted at 9:50 am. on July 18, 2013, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:01 pm. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, here; Councilman Phillips, here; Vice Mayor Neal, no response; Mayor Burdge, here; Councilman Jackson, here; Councilman Rankin, here. It was noted that Vice Mayor Neal was absent for said meeting.  CITY COUNCIL MINUTES JULY 22, 2013 PAGE 2 3. Invocation Following Roll Call, Mayor Burdge led the invocation. 4. Pledge of Allegiance Following the invocation, Councilman Honn led the Pledge of Allegiance. 5. Consent Agenda (A-J) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Councilman Phillips noted a scrivener's error on the minutes regarding the motion on Consent Items, in that 6B was heard and voted on separately. City Manager Rocky D. Rogers requested Consent Item 5c being considered separately due to a correction in the dollar amounts. There being no other questions or comments, Mayor Burdge requested a motion regarding Consent Agenda Items 5a, 5b, 5d through 5j. A motion was made by Councilman Phillips and seconded by Councilman Honn to approve the Consent Agenda Items 5a, as modified, 5b, 5d through 6j, as follows: A) The minutes of the July 8, 2013 regular City Council meeting. B) The monthly Transfers of Funds. D) The revised Sand Springs Farmer's Market Rules and Regulations. E) The declaration of a used modular playground unit as surplus. F) The declaration of a used StarTran Van, Unit No. 1402, as surplus. G) A supplemental appropriation in the General Fund for an increase to the Other Revenues - Sale of Capital Assets line item in the amount of $595.00 for the city's reimbursement to the bus grant program. H) The authorization for the Mayor to execute the Interlocal Agreement with Tulsa County for the FY14 Street Overlays projects.  CITY COUNCIL MINUTES JULY 22, 2013 PAGE 3 I) Change Order No, 1 to the Agreement with Luckinbill, Inc. for a decrease in the contract price of $11,000.00 and an increase of sixteen (16) days in the contract time for the 2013 Raw Water Storage Tanks Rehabilitation project-Bid No. 1004. J) The acceptance of the 2013 Raw Water Storage Tanks Rehabilitation project - Bid No. 1004 as constructed by Luckinbill, Inc. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Councilman Phillips, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 6-0-0. C) City Manager Rocky D. Rogers noted a modification to the dollars amount due to a last-minute sponsor, for a total of $1,000.00. A motion was made by Councilman Phillips and seconded by Councilman Jackson that a supplemental appropriation in the General Fund for an increase to Revenue - Contributions and donations line item in the amount of $1,000.00 and an increase to Expenditures - General Administration line item in the amount of $1,000.00 for the Brownfields Workshop, as modified, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-0-0. 6. Communities of Distinction TV A) Contract Rocky D. Rogers, City Manager, informed Council of the consideration of approval of a contract to allow Communities of Distinction TV to film a discover America segments on Sand Springs for 35 airings, one nationally and 34 regionally. Following lengthy discussion regarding the details of the contract and the cost associated with the contract, a motion was made by Councilman Phillips and seconded by Councilman Honn that the requested approval of a contract with Communities of Distinction TV, as presented, be denied. Mayor Burdge called for the vote recorded as follows:  CITY COUNCIL MINUTES JULY 22, 2013 PAGE 4 Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Councilman Phillips, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion to deny carried 6-0-0. B) Supplemental Appropriation No action was required. 7. City Logo Committee Formation A) Rocky D. Rogers, City Manager, requested Council's consideration of the selection of three members of Council or their appointees to assist staff members as a logo review committee. Following discussion, a motion was made by Mayor Burdge and seconded by Councilman Jackson to appointment Councilman Honn, Councilman Rankin, and Councilman Jackson to serve on the City Logo Committee. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-0-0. 8. Financial Reports Kelly Lamberson, Finance Director, presented the monthly Financial Reports for all funds to Council for their review and information. 9. Correspondence The following correspondence was provided to Council for their review and information. A) Regular monthly bills. 10. City Manager's and Council Members Report The City Manager and Council members provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City. For informational purposes only with no action taken. A) The "Building A Business" Workshop is scheduled for Tuesday, July 23, with the "Mentors" sessions beginning at 4:00 pm and workshop beginning at 5:30 pm.  CITY COUNCIL MINUTES JULY 22, 2013 PAGE 5 B) The next General Obligation Bond meeting is scheduled for July 30, at 6:30 pm at Clyde Boyd Middle School. C) A brief report regarding the Brownfields Workshop was provided. D) Councilman Phillips requested an update/report for the Webco TIF2 project at the next regular meeting of City Council. Following the Municipal Authority meeting, a motion was made by Councilman Nichols and seconded by Councilman Rankin to reconvene the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Councilman Phillips, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 6-0-0. The City Council meeting recessed at the noted time of 7:26 pm. Following the Municipal Authority Meeting, a motion was made by Councilman Phillips and seconded by Councilman Nichols to reconvene the City Council Meeting. Mayor Burdge Called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Councilman Phillips, aye; Councilman Honn, aye; Councilman Nichols, aye. The City Council meeting reconvened at the noted time of 7:28 pm. 11. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of the conferring on matters pertaining to appraisal or acquisition of property regarding 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of discussion related to City of Sand Springs v. Blossom Daycare, in accordance with O.S. Title 25, Section 307(B)(4). (Administration)  CITY COUNCIL MINUTES JULY 22, 2013 PAGE 6 A motion was made by Councilman Phillips and seconded by Councilman Honn to retire into Executive Session for the purpose of the conferring on matters pertaining to appraisal or acquisition of property regarding 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of discussion related to City of Sand Springs v. Blossom Daycare, in accordance with O.S. Title 25, Section 307(B)(4). Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-0-0. Mayor Burdge, Councilman Nichols, Councilman Phillips, Councilman Honn, Councilman Jackson, Councilman Rankin, City Manager Rocky Rogers, and City Attorney David Weatherford retired into Executive Session at the noted time of 7:29 pm. Council and Administrative staff held discussion for the purpose of conferring on matters pertaining to appraisal or acquisition of property regarding 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3); and City of Sand Springs v. Blossom Daycare, in accordance with O.S. Title 25, Section 307(B)(4). B) Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Nichols to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Councilman Phillips, aye; Councilman Honn, aye; Councilman Nichols, aye. The motion carried 6-0-0. Council returned to the City Council meeting at the noted time of 7:56 pm. C) Mayor Burdge stated there was no action deemed appropriate as a result of the Executive Session. 19. Adjournment There being no other discussion, the meeting adj6urneH at the noted time/of 7:57 pm _ JaniceT. Almy, City Cl rk  AFFIDAVIT OF CITY CLERK C9A FOR BILLS AND SALARIES STATEMENT I, the undersigned, arn the duly appointed and acting Clerk, in and for the City of Sand Springs, Oklahoma, and upon oath do depose and say that each purchase order listed in the attached statement for bills and salaries was itemized in detail, verified and filed for allowance with the amount shown thereon pursuant to the Statutes of the State of Oklahoma and requirements of the Charter and Ordinances of the City of Sand Springs, Oklahoma: that each purchase order has indicated thereon that all items have been delivered and/or the services have been rendered and that each purchase and contract was made pursuant to all applicable law and the Charter and Ordinances of the City of Sand Springs, Oklahoma, so help me God. Subscribed and sworn to before me this day of Notary Public V-^BLj^/ Kors^y *" It."-*1 My Commission Expires  AFFIDAVIT OF CITY CLERK C9A FOR BILLS AND SALARIES STATEMENT 1, the undersigned, am the duly appointed and acting Clerk, in and for the City of Sand Springs, Oklahoma, and upon oath do depose and say that each purchase order listed in the attached statement for bills and salaries was itemized in detail, verified and filed for allowance with the amount shown thereon pursuant to the Statutes of the State of Oklahoma and requirements of the Charter and Ordinances of the City of Sand Springs, Oklahoma: that each purchase order has indicated thereon that all items have been delivered and/or the services have been rendered and that each purchase and contract was made pursuant to all applicable law and the Chaner and Ordinances of the City of Sand Springs, Oklahoma, so help me God- ,^-v Jan lice Almy Citf C crk VJ Subscribed and sworn to before me this day of 20 / ^LJ^.. 5-*\? XT^lLn^W Notary Public <OF woV '"'MtlltlO"1* My Commission Expires  CITY OF SAKD SPRINGS 07 ^2/2013 CITY COUNCIL BILLS 210 GENERAL FUND PR0628 CREDITORS RECOVERY CORP PAYROLL SUMMARY 312.40 PRQ712 CREDITORS RECOVERY CORP PAYROLL SUMMARY 259.64 PR0712 FRATERNAL ORDER OF POLICE PAYROLL SUMMARY 543.41 PI6583 INDUSTRIAL MAINTENANCE SUPPLY INC LNR-LO D 30X36 221.45 PI6584 INDUSTRIAL MAINTENANCE SUPPLY INC BlGFOLD Z 1,651.20 PR0712 INTLASSOCOFFiREFIGKTERS PAYROLL SUMMARY 620.00 PI65S1 LOCKE SUPPLY STOP KIT . 26.90 PR0712 OKLAHOMA FIREFIGHTERS PENSION BRD PAYROLL SUMMARY 13,625.63 PR0712 OKLAHOMA POLICE PENSION PAYROLL SUMMARY 11,083.45 PR0712 SS FIREFIGHTERS STATION FUND PAYROLL SUMMARY 236.00 PR0712 TULSA AREA UNITED WAY INC PAYROLL SUMMARY 133.51 PRQ712 TULSAAREA UNITED WAY INC PAYROLL SUMMARY 127.41 TOTAL 28,841.00 CITY MANAGER 004538 BANK OF AMERICA APLAPPLE ITUNES STORE 0.99 PI6629 CDW GOVERNMENT LLC SYR REPL WRTY KYOC FS212G 96.75 PI6788 CULLIGAN OF TULSA POU RENTAL JUNE 49.95 PI6741 OFFICE DEPOT CREDIT PLAN LAM I NATE, TAPE 21,55 CITY MANAGER ADMINISTRATION TOTAL 169,24 GENERAL ADMINISTRATION 004651 BANK OF AMERICA TLF COBLES FLOWERS AND GI 56.45 004539 BANK OF AMERICA TW'S-AFAB CATERING 469.00 004540 BANK OF AMERICA WAL-MART #0838 245.98 004541 BANK OF AM ERICA ROUTE 66 PHOTOBOOTH 600.00 004542 BANK OF AMERICA WAL-MART #0838 98.90 004543 BANK OF AMERICA CLUB HOUSE GRILL 1S5.71 Page 1  CITY OF SAND SPRINGS 07/22/2013 CITY COUNCIL BILLS 004544 BANK OF AMERICA THE CANYONS AT BLACKJACK 520.00 004545 BANK OF AMERICA WAL-MART #0838 1,036.28 004546 BANK OF AMERICA WAL-MART #0838 280.83 004547 BANK OF AMERICA GENERATIONS PARTY & SU 186.68 004548 BANK OF AMERICA ENTERPRISE RENT-A-CAR 228.94 004549 BANK OF AMERICA ENTERPRISE RENT-A-CAR 228,94 004550 BANK OF AMERICA ENTERPRISE RENT-A-CAR 228.94 004565 BANK OF AMERICA SIGNS AND STITCHES 871.65 GENERAL ADMINISTRATION GENERAL ADMINISTRATION TOTAL 5,258.30 PLANNING & DEVELOPMENT PI6953 SAND SPRINGS AWARDS CO DESK NAMEPLATE 25.00 PLANNING & DEVELOPMENT ADMINISTRATION TOTAL 25.00 HUMAN RESOURCES 004552 BANK OF AMERICA NAPOUS ITALIAN RESTAURAN 20.52 PI6786 CONCENTRA MEDICAL CENTERS DRG SCRN 43,00 PI6787 CONCENTRA MEDICAL CENTERS DRG SCRN 46.00 PI6968 STAPLES ADVANTAGE BDGE REEL 63.59 HUMAN RESOURCES ADMINISTRATION TOTAL 173.11 FINANCE 004553 BANK OF AMERICA NIGP.ORG 59.00 004554 BANK OF AMERICA NIGP.ORG 15.00 FINANCE ADMINISTRATION TOTAL 74.00 Page 2  CITY OF SAND SPRINGS 07/22/201 3 CITY COUNCIL BILLS FACILITIES MANAGEMENT PI6626 AUTO CHLOR SYSTEM LLC DfSHWASHER MAINT 127.50 PIB922 AUTO CHLOR SYSTEM LLC DISHWASHER MAINT 93.00 PI6627 AUTO CHLOR SYSTEM LLC DSHWSHER MAINT ' 127.50 PI6948 CERTIFIED LABORATORIES CONTRACT WATER TREATMENT 390.35 PI701& CUSTOM CHILLER MECHANICAL SVCS LLC HVAC SERVICES 787.00 PI6648 LOCKE SUPPLY KTEB^32-UV-lS-N~P-DP 28.42 FACILITIES MANAGEMENT ADMINISTRATION TOTAL 1 ,533.77 FLEET MAINTENANCE PI6642 CECIL & SONS DISCOUNT TIRES RACK 258,00 P16783 CECILS SONS DISCOUNT TIRES SUMMIT CASCADE 115.45 PI6784 CHEROKEE HOSES SUPPLY SEALS, HOSE 39.40 130038 COMDATA FUEL CHARGES 28f669.52 P16992 HOLLOWAY WIRE ROPE CO INC LOCK HOOK 98.50 PI6975 JASPER ENGINES ^TRANSMISSIONS REPLACE TRANS 1,845.00 FLEET MAJNfTENANCE ADMINISTRATION TOTAL 31 ,025.87 . • POLICE 004576 BANK OF AMERICA SPECIAL OPS UNIFORMS 42.60 004577 BANK OF AMERICA CRACKER BARREL #351 EDMON 32.80 004580 BANK OF AMERICA AMAZON MKTPLACE PMTS 24195 004585 BANK OF AMERICA AMAZON MKTPLACE PMTS 372.62 004589 BANK OF AMERICA STAPLES 00111310 123.99 004590 BANK 0F AMERICA AMAZON MKTPLACE PMTS 104.99 004586 SANK OF AMERICA CRYS-TOWEL •4O8.72 00457& BANK OF AMERICA BOB BARKER COMPAN01 OF 01 192.55 004582 BANK OF AM ERICA REASOR'S #21 47.27 004583 BANK OF AMERICA WAL-MART #G83S 131.48 004584 BANK OF AMERICA WAREHOUSE MARKET - 35 59.70 004587 BANK OF AMERICA BOB BARKER COMPAN01 OF 01 366.32 PageS  CITY OF SAND SPRINGS 07/22/2013 CITY C OUNCIL BELLS 004575 BANK OF AMERICA ' OSUMEDCTR-CASHIER 100.00 004588 BANK OF AMERICA STAPLES 00111310 14.17 PI6726 BAYSINGERS PUBLIC SAFETY BODYARMOR 4,829.99 PI7038 COLLINS APPLIANCE SERVICE WASHER/DRYER REPAIR 157.00 130038 COMDATA FUELCHARGES -183.99 PI7Q01 REED, JOSHUA TRVLREIMBCLEET 120.00 POLICE ADMINISTRATION/PATROL TOTAL 7,172.26 004610 BANK OF AMERICA WAL-MART #0838 38.44 POLICE ANIMAL CONTROL TOTAL 36.44 FIRE- P17000 AUTO ENHANCERS CHEVY TAHO E ACCESSOR! ES 240.00 004591 BANK OF AMERICA CHIEF SUPPLY CORP 62,50 004597 BANK O F AMERICA GRANTWRITIN 425.00 004600 BANK OF AMERICA FEDEXOFFICE DOD57943 ' 11.97 •004598 BANKOFAMERJCA PHYSIO CONTROL INC 266.02 0045S9 BANK OF AMERICA ACADEMY SPORTS #87 9.99 004594 BANKOFAMERJCA A-1 RENTAL £ SUPPLY SS 380.00 004592 BANK OF AMERICA err 12 01000124 66.50 004593 BANK OF AMERICA ATW OF SANDSPRlNGS#22 45.98 004595 BANK OF AMERICA ATW OF SAND SPRINGS 132,97 004596 BANK OF AMERICA WW GRAINGER 53.37 P16994 ROPER MEDICAL LATEX GLOVES 325.60 P16S39 SCHAEFER TIRE INC FLAT REPAIR LADDER 7 130.00 PI6585 STOREY WRECKER SERVICE TOWFRETRCK 148.75 PI6951 TECH RESQ RESUETRAINING 600.00 FIRE ADMINISTRATION TOTAL 2,838.65 EMERGENCY MANAGEMENT PJ6734 AMERICAN COMMUNICATIONS CHRGR, AMP 2,840.00 004579 BANK OF AMERICA AMAZON MKTPLACE PMTS 37,64 Page 4  CITY OF SAJSfD SPEINGS 07/22/2013 CITY COUNCIL BILLS 004581 BANK OF AMERICA AMAZON MKTPLACE PMTS 132.41 EMERGENCY MANAGEMENT ADMINISTRATION TOTAL 3,010X15 STREET PI6791 DUNHAM'S ASPHALT SERVICES, INC ASPHALT 169.26 PI6793 DUNHAM'S ASPHALT SERVICES, INC ASPHALT 85,00 PI6794 DUNHAM'S ASPHALT SERVICES, INC ASPHALT 64.60 PI6796 DUNHAM'S ASPHALT SERVICES, INC ASPHALT 85.54 PI6811 MID CONTINENT CONCRETE CQNCRETE 200.00 PI6676 SGBAEFERTIRE INC FLAT TIRE.REPAfR UNIT 235 130.00 STREET STREET MAINTENANCE TOTAL 734.40 PARKS & RECREATION P(6595 ARC OK CENTRAL SCAN LARGE FORMAT PLANS 9.00 004601 BANK OF AMERICA ' DAJLY BREW 6.26 PARKS & RECREATION ADMINISTRATION TOTAL 15.28 ' Q04604 BANK OF AMERICA ' WAL-MART #0838 68.73 P16613 COLLINS APPLIANCE SERVICE DRYER REPAIR 60.00 PARKS & RECREATION COMMUNITY CENTER TOTAL 128.73 PI 6633 AMERICAN WASTE CONTROL INC DMP FEES 62.00 PI6634 AMERICAN WASTE CONTROL INC DMPFEES 266.73 PI6727 ATCO INTERNATIONAL VANDEX 491.00 004603 BANK OF AMERICA RIDDLE' PLANT FARM 114.43 P16674 SAND SPRINGS SAND & GRAVEL INC TO PS OIL ' 85.05 PARKS & RECREATION MAINTENANCE TOTAL 1,019.21 PI6744. A~1 RENTAL & SUPPLY CO, INC TILLER, CULTIVATOR 16.00 PARKS & RECREATION SPECIAL EVENTS TOTAL 16.00 P16712 B&B ELECTRIC COMPANY RPR GRINDER PUMP 1,005.38 Page 5  CITYOPSANB SPRINGS 07/22/2013 CITY COUNCIL BILLS 004602 BANK OF AMERICA . EWJNG IRRTGN PRDTS #65 730 72 PARKS & RECREATION SPORTS PROGRAMS TOTAL 1,736.10 ECONOMIC DEVELOPMENT 004605 BANK OF AMERICA CRESCENT CAFE ^ 6g ' 004606 BANK OF AMERICA THE RUSTY CRANE 14'76 PI7004 KU8IAK, AMBER HERB AFFR SPPLS1 55'69 ECONOMIC DEVELOPMENT ADMINISTRATION TOTAL 82.14 GRAND TOTAL FOR FUND $83,951.53 440 STREET IMPROVEMENT FUND STREET PS6G9-1 TULSAASPHALT LiC ASPHALT 54,300.72 P16692 TULSAASPHALT LLC ASPHALT 9^460.97 STREET STREET MAINTENANCE TOTAL 63,761.69 GRAND TOTAL FOR FUND $63,761.69 470 CAPITALfMP'RW&WWFUND WATER p!69S6 DEWBERRY-GOODKIWD JHC FLOW METERING STRUCTURE 11,750.00 P15623 SAND SPRINGS SAND & GRAVEL fNC 3/4" CLASS A 3S9.S6 PI6949 UTILITY SUPPLY CO INC PVC STR GRP 412.50 WATER WATER MA1NT & OPERATIONS TOTAL . ' . 12,532.18 PageB  CITY OF SAKD SPRINGS 07/22/2013 CITY COUNCIL BILLS GRAND TOTAL FOR FUND $12,532.18 510 SPECIAL PROGRAMS FUND POLICE PI6740 MCGINNIS, MICHAEL FTMESS REIMS 100.00 POLICE ADMINISTRATION/PATROL TOTAL 100.00 GRAND TOTAL FOR FUND $100.00 GRAND TOTAL $160,345.40 Page 7