City Council

ADDENDUM Sand Springs City Council Special Meeting May 28, 2014-6:00 p.m. Sand Springs Public Works Building 109 North Garfield Avenue - Conference Room Sand Springs, Oklahoma 74063 Police Department Vehicle(s) A) Declaration of Surplus and Liquidation Council will consider the surplus and liquidation of Unit No. 150, a 2006 Jeep, VIN No. 1J4F449S06P746680 towards to purchase of a vehicle for the Police Detective Division. (Police) Motion Second B) Purchase of Used 2013 Chevrolet Impala Council will consider the purchase of a used 2013 Chevrolet Impala, utilizing the trade-in credit from the 2006 Jeep, to be utilized by the Police Detective Division. (Police) Motion Second This addendum was filed in the office of the City Clerk and posted at 3:20 p.m. on May 27, 2014 on the digital display board located in the lobby of the Sand Sprino^fflynicipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063, by Janice L. Almy, City Ck Janice L. Almy, City Cli  Agenda item # CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT Sand Springs O K L A H O M A MEETING DATE: 05-28-14 SUBJECT: A. Surplus and liquidation of Unit #150 (2006 Jeep - VIN #1J4F449S06P746680) B. Purchase of Used 2013 Chevrolet Impala BACKGROUND AND HISTORY: The Police Department has in its inventory Unit #150. This unit was used by animal control but is no longer needed. The department would like to surplus this unit and use the credit towards the purchase of a vehicle for the detective division. This unit would be used by the detective division of the police department. BUGETARY IMPACT: None STAFF RECOMMENDATION: Approval COMPILED BY: Deputy Chief of Police Mike Carter ATTACHMENTS: Ordinance 1193 Photo of Unit #150  Tulsa County Clerk - EARLENE WILSON Doc # 2009112680 Page{s): 3 Recorded 11/02/2009 at 01:25 PM R«*celpt# 177379 Fee $17.00 CITY OF SAND SPRINGS, OKLAHOMA ORDINANCE NO. 1193 AN ORDINANCE RELATING TO TITLE 2, ADMINISTRATION AND PERSONNEL; CHAPTER 2.76, PURCHASING SYSTEM, REVISING SECTION 2.76.060 OF THE CODE OF ORDINANCES OF THE CITY OF SAND SPRINGS, OKLAHOMA, REGARDING SURPLUS PROPERTY AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council has authority under Article IV, section three to establish procedures for the sale of surplus property; and WHEREAS, modifications are necessary to take advantage of on-line auction technology that will better serve the public; THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS, OKLAHOMA, THAT: Section 2.76.060 Bidding Requirements Except as otherwise required by law, the bidding requirements of the City shall be as follows: A- Contractual Service Purchases Contractual services shall be purchased by formal written contract as follows: (1) Contractual services, when the estimated cost thereof exceeds Fifty Thousand Dollars ($50,000.00), shall be purchased from the lowest and best bidder or from the best value bidder, after due notice inviting bids. (2) Contractual services, when the estimated cost thereof is Fifty Thousand Dollars ($50,000.00) or less, may be purchased using the open market procedure as provided for herein. B. Supplies. Material and Equipment Purchases Supplies, material or equipment shall be purchased as follows: (1) All contractual purchases of supplies, materials, and equipment, when the estimated cost thereof exceeds Twenty-five Thousand Dollars ($25,000.00), shall be purchased by formal written contract or by purchase order from the , I-!-' O ft-  lowest and best bidder or from the best value bidder, after due notice inviting bids. (2) All contractual purchases of supplies, material, and equipment, when the estimated cost thereof is Twenty-five Thousand Dollars ($25,000.00) or less, may be purchased using the open market procedure provided for herein. C. Construction Projects Construction projects shall be purchased as follows: (1) All construction projects whereby the estimated cost thereof is over the amount set by the Oklahoma Public Competitive Bidding Act shall be bid in accordance with the requirements of that statute. (2) All construction projects whereby the estimated cost thereof is less than the amount set by the Oklahoma Public Competitive Bidding Act may be procured by written contract or by purchase order from the lowest and best bidder or from the best value bidder, using the open market procedure provided for herein. D. Exception for Cooperative Purchases Notwithstanding the foregoing limitations, competitive bidding shall not be required and the Purchasing Agent shall have the authority, instead, to make purchases from a Cooperative Purchasing Plan or under contracts let by the state of Oklahoma, when the best interests of the City would be served. E. Surplus Property The City Manager may sell or contract for sale of surplus or obsolete supplies, materials, ,or equipment by at auction, including on-line auction, or by any other commercially reasonable manner authorized by the City Council, No surplus or obsolete supplies, materials, or equipment of a value of more than one thousand dollars ($1,000.00) may be sold until the council shall have declared them obsolete or surplus. Surplus or obsolete supplies, materials, or equipment that do not sell or whose values are not likely to exceed the cost of sale in the judgment of the City Manager and City Clerk, may be disposed of by the City Manager in any commercially reasonable manner. Before the City Manager sells any surplus or obsolete supplies, materials, or equipment with an individual value exceeding $1,000.00, except as otherwise provided herein, he or she shall advertise them for sale in a newspaper of general circulation in the city or give notice in such other manner as he or she deems necessary adequately to reach prospective buyers to give them an opportunity to make bids. All bids shall be sealed and shall be opened in public at a designated time and place, except when the sale is by public or on-line auction. The City Manager may repeatedly reject all bids and advertise or give notice again. He or she may sell such supplies, materials, or equipment only to the highest responsible bidder for cash or other reasonable form of payment, including cashiers check or credit card. In case of a tie, he or she may sell to either of the bidders tying, or may divide the sale among the two or more tying, always selling to the highest responsible bidder or bidders. The sale of property valued at more than $25,000.00 is governed by Charter Section 4-4. Officers and employees of the City, and any spouse, or any business in which the officer or employee or their spouse has a proprietary interest may not buy or otherwise become interested in the transfer of any surplus property unless the surplus property is offered for sale to the public after notice of the sale is published. Section Two: The City Council, by separate vote, finds that this ordinance shall be immediately effective in order to protect the public safety, health and welfare and declares an emergency for that purpose. DATED this day of October, 2009. CITY OF SAND SPRINGS, OKLAHOMA Robert L. Walker, Mayor E/£ruce Ford, City Clerk APPROVED AS TO FORM: David L Weatherfbrd. City Attorney