City Council

C-5 C-6  C-7a MINUTES Sand Springs City Council Regular Meeting February 22, 2016 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (15-0) Vice Mayor John Fothergill (14-1) Councilman Michael Phillips (15-0) Councilman Dean Nichols (14-1) Councilman Beau Wilson (13-2) Councilman Brian Jackson (15-0) Councilman Jim Spoon (12-3) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford City Clerk Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on February 22, 2016 in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:00 pm on February 18, 2016, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 pm. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Jackson, here; Councilman Nichols, here; Councilman Spoon, here; Vice Mayor Fothergill, here; Mayor Burdge, here; Councilman Wilson, here; Councilman Phillips, here.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 2 3. Invocation Following Roll Call, Councilman Phillips provided a moment of silence. 4. Pledge of Allegiance Councilman Wilson led the Pledge of Allegiance. 5. Presentation(s) Planning Director Brad Bates provided/demonstrated an “Interactive Citizen Engagement Map” program in regards to obtaining information for the update of the Comprehensive Plan. Discussion was held in regards to the monitoring of the site for negativity. 6. Consent Agenda (A-D) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separately. In regards to Item No. 6D, Councilman Phillips questioned if there were changes to the proposed driveway location for QuikTrip, would it be brought back before Council for consideration. Planning Director Brad Bates replied in the affirmative. There being no other comments and/or questions, Mayor Burdge requested a motion regarding Consent Agenda 6A-D. A motion was made by Councilman Spoon and seconded by Vice Mayor Fothergill to approve the Consent Agenda Items No. 6A through 6D, as follows: A) The minutes of the February 8, 2016 regular City Council meeting. B) The monthly Transfers of Funds. C) Amendment No. 5 to the Promissory Note with Spring Loaded Brewing Company, LLC.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 3 D) QuikTrip’s application for proposed driveway location on State Highway 97 and 41st Street to be submitted for ODOT consideration and issuance of the requested permit. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. 7. Board/Committee Appointment(s) A) Sand Springs Cultural and Historical Museum Trust Authority Mayor Burdge informed Council of the consideration of the reappointment of Tim Dixon to serve an unexpired term to December 2020 on the Sand Springs Cultural and Historical Museum Trust Authority. A motion was made by Mayor Burdge and seconded by Councilman Nichols that the reappointment of Tim Dixon to serve an unexpired term to December 2020 on the Sand Springs Cultural and Historical Museum Trust Authority, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. 8. Resolution No. 16-27 – Tulsa Vision 2025 Funding Parks Director Grant Gerondale requested Council’s approval of Resolution No. 16- 27, a resolution of the City Council of the City of Sand Springs, Oklahoma, authorizing staff to make further application to the Vision 2025 Program; authorizing staff to pursue contract for Proposition No. 2 and Proposition No. 4 funding and authorizing Mayor to execute any documents directly related to Proposition No. 2 and No. 4 funding for the City of Sand Springs. A motion was made by Councilman Jackson and seconded by Councilman Spoon that the requested approval of Resolution No. 16-27, a resolution of the City Council of the City of Sand Springs, Oklahoma, authorizing staff to make further application to the Vision 2025 Program; authorizing staff to pursue contract for Proposition No. 2  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 4 and Proposition No. 4 funding and authorizing Mayor to execute any documents directly related to Proposition No. 2 and No. 4 funding for the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. 9. Vision 2025 – Interlocal Agreement with Tulsa County Parks Director Grant Gerondale requested Council’s approval of an Interlocal Agreement with the Board of County Commissioners of Tulsa County, Oklahoma, for the purpose of providing an asphalt overlay on the street and/or parking lot surfaces within River City Park. A motion was made by Councilman Phillips and seconded by Vice Mayor Fothergill that the requested approval of an Interlocal Agreement with the Board of County Commissioners of Tulsa County, Oklahoma, for the purpose of providing an asphalt overlay on the street and/or parking lot surfaces within River City Park, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. 10. 2015 Healthy Communities Incentive Grant A) Agreement Planning Director Brad Bates requested Council’s approval of the Oklahoma Tobacco Settlement Endowment Trust Letter of Agreement for the Healthy Communities Incentive Grant in the amount of $42,000 to continue City of Sand Springs efforts towards sidewalk inventory studies.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 5 A motion was made by Vice Mayor Fothergill and seconded by Councilman Wilson that the requested approval of the Oklahoma Tobacco Settlement Endowment Trust Letter of Agreement for the Healthy Communities Incentive Grant in the amount of $42,000 to continue City of Sand Springs efforts towards sidewalk inventory studies, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. B) Supplemental Appropriation Planning Director Brad Bates requested Council’s approval of a Supplemental Appropriation in the Capital Improvement Fund for an increase to the Revenue – Intergrovernmental line item in the amount of $42,000 and an increase to the Expenditure – Sidewalk Master Plan line item in the amount of $42,000. A motion was made by Councilman Phillips and seconded by Councilman Spoon that the requested approval of a Supplemental Appropriation in the Capital Improvement Fund for an increase to the Revenue – Intergrovernmental line item in the amount of $42,000 and an increase to the Expenditure – Sidewalk Master Plan line item in the amount of $42,000, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. 11. Ordinance No. 1277 – Amending Section 1.02.C.2 of Chapter 1 of the Sand Springs Zoning Code Planning Director Brad Bates requested Council’s approval of Ordinance No. 1277, an ordinance amending Section 1.02.C.2 of Chapter 1 of the City of Sand Springs Zoning Code, referencing notification requirements for annexations that include rezoning of property to any zoning category other than AG (agricultural).  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 6 A motion was made by Councilman Phillips and seconded by Councilman Wilson that the requested approval of Ordinance No. 1277, an ordinance amending Section 1.02.C.2 of Chapter 1 of the City of Sand Springs Zoning Code, referencing notification requirements for annexations that include rezoning of property to any zoning category other than AG (agricultural), as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. 12. Ordinance No. 1280 – Amending Section 13.12.020 and 13.12.030(D) of the Code of Ordinances City Attorney David Weatherford requested Council’s approval of Ordinance No. 1280, an ordinance amending Chapter 13, Sections 13.12.020 and 13.12.030(D) of the Code of Ordinances of the City of Sand Springs, by adding a definition for acreage development and creating exemptions for sewer connections. Following discussion, a motion was made by Councilman Spoon and seconded by Councilman Wilson that the requested approval of Ordinance No. 1280, an ordinance amending Chapter 13, Sections 13.12.020 and 13.12.030(D) of the Code of Ordinances of the City of Sand Springs, by adding a definition for acreage development and creating exemptions for sewer connections, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. 13. Financial Reports The monthly Financial Report was provided for Council’s information. It was noted that a verbal report would be provided at a later date.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 7 14. Correspondence The following correspondence was provided to Council for their review and information. A) Regular monthly bills. 15. City Manager’s and Council Members Report City Manager Elizabeth Gray referred to the list of Upcoming Events, noting the Home and Garden Show, Clean and Green and the Tulsa County Roadside Clean Up and Tire Event, Classic Car Show and Rotary Bass Fishing Contest. List of Upcoming Events: 1) Sand Springs Rotary Chili: 02/26/16 2) Street Dept Chipper Days: 03/05, 04/02, 05/07, 06/04, 07/02, 08/06, 09/03, 10/10, 11/05, 12/03/16 3) Home and Garden Show: 03/10, 03/11, 03/12, and 03/13/16 4) CASEtime Movie Night: 03/11, 04/08, 05/13, 06/10, 07/08, 08/12, 09/09, 10/14, 11/11, 12/09/16 5) KAF Hike Days: 03/12, 03/19, 03/26, 04/02, 04/09, 04/16, 04/23, 04/30, 05/07, 05/14, 06/11, 07/09, 08/13, 09/10/16 6) Clean and Green Day: 03/17/16 7) Good Friday Holiday: City Offices Closed 03/25/16 8) WSA Cup: 04/01-03/2016 9) Chillin’ & Grillin’: 04/08-09/16 10) Annual Herbal Affair and Festival: 04/16/16 11) Memorial Day Holiday: City Offices Closed: 05/30/16 12) City-Wide Yard Sale: 06/18/16 13) Sand Springs Sertoma Fireworks Display: 07/03/16 14) Independence Day Holiday: City Offices Closed: 07/04/16 15) Ok FreeWheel: 07/19-25/16 (With 07/22 in Sand Springs) 16) Labor Day Holiday: City Offices Closed: 09/05/16 17) Boo on Broadway: 10/29/16 18) Veterans’ Day Holiday: City Offices Closed 11/11/16 19) Festival of Lights Christmas Parade: 12/02/16 20) Employee Recognition Luncheon: 12/07/16 21) Christmas Holiday: City Offices Closed: 12/23, 12/26/16 16. Recess City Council Meeting Mayor Burdge requested Council’s approval to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 8 A motion was made by Councilman Phillips and seconded by Councilman Wilson that the requested approval to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. The City Council Meeting recessed at the noted time of 7:30 pm. 17. Reconvene Council Meeting Mayor Burdge requested Council’s approval to reconvene the City Council meeting. A motion was made by Councilman Phillips and seconded by Councilman Wilson that the requested approval to reconvene the City Council Meeting, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 7:42 pm. 18. Executive Session A) Mayor Burdge informed Council of the consideration of retiring into Executive Session for the purpose of conferring on matters pertaining to economic development within the RiverWest development and for the purpose of conferring on other economic development projects in which public disclosure of the matter discussed would interfere with the confidentiality of the business, in accordance with O.S. Title 25, Section 307 (C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisition of property for economic development- purposes in accordance with O.S. Title 25, Section 307(B)(3).  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 9 A motion was made by Councilman Phillips and seconded by Councilman Wilson that the requested approval of retiring into Executive Session for the purpose of conferring on matters pertaining to economic development within the RiverWest development and for the purpose of conferring on other economic development projects in which public disclosure of the matter discussed would interfere with the confidentiality of the business, in accordance with O.S. Title 25, Section 307 (C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisition of property for economic development-purposes in accordance with O.S. Title 25, Section 307(B)(3), as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Wilson, aye; Mayor Burdge, aye; Vice Mayor Fothergill, aye; Councilman Spoon, aye; Councilman Nichols, aye; Councilman Jackson, aye. The motion carried 7-0-0. Mayor Burdge, Vice Mayor Fothergill, Councilman Jackson, Councilman Nichols, Councilman Spoon, Councilman Wilson, Councilman Phillips, City Manager Elizabeth Gray and City Attorney David Weatherford retired into Executive Session at the noted time of 7:43 pm. Discussion was held for the purpose of the conferring on matters pertaining to economic development within the RiverWest development and for the purpose of conferring on other economic development projects in which public disclosure of the matter discussed would interfere with the confidentiality of the business, in accordance with O.S. Title 25, Section 307(C)(10) and for the purpose of conferring on matters pertaining to appraisal or acquisition of property for economic development-purposes in accordance with O.S. Title 25, Section 307(B)(3). B) Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Wilson to return to the regular City Council Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Jackson, aye; Councilman Nichols, aye; Councilman Spoon, aye; Vice Mayor Fothergill, aye; Mayor Burdge, aye; Councilman Wilson, aye; Councilman Phillips, aye. The motion carried 7-0-0. The City Council Meeting reconvened at the noted time of 8:05 pm. C) Mayor Burdge stated there was no action deemed appropriate as a result of the Executive Session.  CITY COUNCIL MINUTES FEBRUARY 22, 2016 PAGE 10 19. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:06 pm. ___________________________ Janice L. 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