City Council

C5  C6A MINUTES Sand Springs City Council Special Meeting January 23, 2019 – 5:30 p.m. Helmerich Center Great Hall at Gilcrease Museum 1400 North Gilcrease Museum Road Tulsa, Oklahoma 74127 www.sandspringsok.org Mayor Mike Burdge, Vice Mayor Phil Nollan, Councilor Brian Jackson, Councilor Patty Dixon, Councilor Jim Spoon, and Councilor Beau Wilson gathered for the purpose of 2019 Elected Officials Reception. This meeting was for social purposes only with no business acted upon by Council. . _________________________________ Kristin S. Johnston, Deputy City Clerk  C6B MINUTES Sand Springs City Council Special Meeting January 28, 2019 – 5:30 p.m. Sand Springs Municipal Building 100 East Broadway – Room #200 Sand Springs, Oklahoma 74063 www.sandspringsok.org Mayor Mike Burdge, Councilor Patty Dixon, Councilor Brian Jackson, and Councilor Beau Wilson gathered for the purpose of a Budget Fair. This meeting was for informational purposes only with no business acted upon by Council. _________________________________ Kristin S. Johnston, Deputy City Clerk  C6C MINUTES Sand Springs City Council Regular Meeting January 28, 2019 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room 203 Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Mayor Mike Burdge (11-0) Vice Mayor Phil Nollan (10-1) Councilor Patty Dixon (8-3) Councilor Beau Wilson (9-2) Councilor Brian Jackson (11-0) Councilor Jim Spoon (10-1) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Deputy City Clerk Kristin S. Johnston ABSENT: Councilor Christine Hamner (9-2) The Sand Springs City Council met in regular session on January 28, 2019, in Room 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m. on January 24, 2019, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063; and pursuant to the addendum filed with the City Clerk’s office and posted at 3:00 p.m. on January 24, 2019, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilor Jackson, here; Councilor Dixon, here; Councilor Spoon, here; Vice Mayor Nollan, here; Mayor Burdge, here; Councilor Hamner, no response; Councilor Wilson, here. It was noted for the record that Councilor Hamner was absent from said meeting.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 2 3. Invocation Following Roll Call, Councilor Spoon provided the invocation. 4. Pledge of Allegiance Councilor Dixon led the Pledge of Allegiance. 5. Recognition(s) OML Representative Pam Polk recognized and presented 25 Years of Service Awards to City of Sand Springs employees Michael S. Carter, Police Chief, and Mr. Michael O’Dell, Fleet Technician. This item was for recognition purposes only. 6. Consent Agenda (A-H) A) Specific Use Permits Mayor Burdge informed Council that all matters listed under the Consent Agenda Item No. 6A, 1-3, to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge informed Council that Vice Mayor Nollan would not participate in the vote on Consent Agenda Item No. 6A, 1-3, due to a possible conflict of interest. Vice Mayor Nollan left Council Chambers at the noted time of 7:02 p.m. Mayor Burdge noted that questions or clarification on Consent Agenda Item No. 6A, 1-3, could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on Consent Agenda Item No. 6A,1-3, or whether any item needed to be considered separately. Councilor Dixon requested Consent Agenda item No. 6A1, Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP 35 - Specific Use Permit request by Tyler and Patricia Goins, on behalf of Natures Candy Dispensary, to locate a medical marijuana dispensary (Use Unit 13) on Lot 1, Block 1, Cox Center Resub Pt L8, B12, Rock Hill Addition in Section 23, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 3417 S. 113th W. Ave., #A2, zoned CG (Commercial General), be considered separately. There being no other questions or requests, Mayor Burdge requested a motion regarding Consent Agenda Item No. 6A, 2-3. A motion was made by Councilor Wilson and seconded by Councilor Dixon to approve Consent Agenda Item No. 6A, 2-3, as follows:  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 3 A) 2. Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP – 36 Specific Use Permit request by Valecia Dirck, on behalf of Dr. Cannabis Cultivation, LLC, to locate a medical marijuana cultivation facility (Use Unit 2) on Lot 1, Block 1, Cox Center Resub Pt L8, B12, Rock Hill Addition in Section 23, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 3417 S. 113th W. Ave., #B3, zoned CG (Commercial General). A) 3. Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP – 37 Specific Use Permit request by Valecia Dirck, on behalf of Dr. Cannabis, LLC, to locate a medical marijuana dispensary (Use Unit 13) on Lot 1, Block 1, Cox Center Resub Pt L8, B12, Rock Hill Addition in Section 23, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 3417 S. 113th W. Ave., #B2, zoned CG (Commercial General). Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 5-0-0. Vice Mayor Nollan returned to Council Chambers at the noted time of 7:08 p.m. Mayor Burdge informed Council that all matters listed under the Consent Agenda Items No. 6B through 6H to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on Consent Agenda Items No. 6B through 6H could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on Consent Agenda Items No. 6B through 6H or whether any item needed to be considered separately. There being none, Mayor Burdge requested a motion regarding Consent Agenda Items No. 6B through 6H. A motion was made by Councilor Wilson and seconded by Councilor Dixon to approve the Consent Agenda Items No. 6B through 6H: B) Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP – 38 Specific Use Permit request by Matthew Harris, on behalf of Therapeutic Herbal Care, LLC, to locate a medical marijuana dispensary (Use Unit 13) on a portion Lot 1, Block 1, Harris Center in Section 12, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 1126 E. Charles Page Blvd., Ste., 100, zoned CG (Commercial General).  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 4 C) The Affirmation of Findings of Fact and Conclusions of Law (denial) of SUP-39 Specific Use Permit request by David Dietrich, to locate a medical marijuana cultivation facility (Use Unit 2) at E 189.66 W354.32 N793.64 Less N30 for RD in Section 29, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 15208 W. Weaver Rd, zoned AG (Agriculture). D) The minutes of the December 12, 2018, special City Council meeting. E) The minutes of the December 17, 2018, regular City Council meeting. F) The renewal of the FY2019 Emergency Management Performance Grant between the City of Sand Springs and the Oklahoma Office of Emergency Management. G) Resolution No. 19-16, a resolution affirming dilapidation public nuisance administrative hearing finding and authorizing the bringing of any action necessary in district court. H) Resolution No. 19-17, a resolution by the City Council of the City of Sand Springs, Oklahoma, appointing custodians for the public records of the City of Sand Springs, Oklahoma, and providing for the designation of additional record custodians. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye; Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. A) 1. Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP 35 - Specific Use Permit request by Tyler and Patricia Goins, on behalf of Natures Candy Dispensary, to locate a medical marijuana dispensary (Use Unit 13) on Lot 1, Block 1, Cox Center Resub Pt L8, B12, Rock Hill Addition in Section 23, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 3417 S. 113th W. Ave., #A2, zoned CG (Commercial General). Councilor Dixon noted that the Planning Commission decision regarding SUP 35, on behalf of Natures Candy Dispensary, was contingent on the word “candy” being removed from the name of the business. The following citizen spoke regarding the removal of the word “candy” from the name of said business: Patricia Goins, 3417 S. 113th W. Ave., #A2, Sand Springs, OK 74063. Ms. Goins stated the word “candy” would be replaced with the word “apothecary.”  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 5 Councilor Spoon noted Oklahoma Statues Title 59, Chapter 8-Pharmacy, Section 353.17. – Unlawful use of Credentials and Titles. A. No person shall take, use or exhibit the title of pharmacist, licensed pharmacist or Doctor of Pharmacy, "D.Ph." or "R.Ph.", either expressly or by implication, except as otherwise authorized by the Oklahoma Pharmacy Act. 12 B. No person other than one licensed under the Oklahoma Pharmacy Act shall take, use or exhibit the title "Druggist", "Pharmacy", "Drug Store", "Drug Department", "Drugs", "Drug Sundries", "Prescriptions", or any other term, sign or device or any word in similitude thereof. Councilor Spoon stated that he would not agree to the use of the word “apothecary” in place of “candy” in said business title. Following lengthy discussion, a motion was made by Councilor Dixon and seconded by Councilor Jackson to approve Consent Agenda Item No. 6A1, Affirmation of Findings of Fact and Conclusions of Law (approval) of SUP 35 - Specific Use Permit request by Tyler and Patricia Goins, on behalf of Natures Candy Dispensary, to locate a medical marijuana dispensary (Use Unit 13) on Lot 1, Block 1, Cox Center Resub Pt L8, B12, Rock Hill Addition in Section 23, Township 19 North, Range 11 East, Tulsa County, Oklahoma, and commonly known as 3417 S. 113th W. Ave., #A2, zoned CG (Commercial General), pending a name change in accordance with Oklahoma Statues Title 59, Chapter 8-Pharmacy, Section 353.17. – Unlawful use of Credentials and Titles, and also excluding the use of apothecary, pharmacy, farmacy, and candy. Vice Mayor Nollan left Council Chambers at the noted time of 7:16 p.m. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 5-0-0. Vice Mayor Nollan returned to Council Chambers at the noted time of 7:17 p.m. 7. Resolution No. 19-15 – Support for General Obligation Bond Proposition No. 1 and Proposition No. 2 of the Sand Springs Board of Education City Manager Elizabeth Gray requested Council’s approval of Resolution No. 19-15, a resolution regarding City of Sand Springs support for General Obligation Bond Proposition No. 1 and Proposition No. 2 of the Sand Springs Board of Education, Independent School District Number 2 of Tulsa County, Oklahoma. Sherry Durkee, Superintendent of Sand Springs Schools, provided a brief presentation of Proposition No. 1 and Proposition No. 2.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 6 A motion was made by Councilor Spoon and seconded by Councilor Jackson that the requested approval of Resolution No. 19-15, a resolution regarding City of Sand Springs support for General Obligation Bond Proposition No. 1 and Proposition No. 2 of the Sand Springs Board of Education, Independent School District Number 2 of Tulsa County, Oklahoma, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. 8. Water Treatment Plant Beautification/Security Wall Project A) Presentation City Engineer Jesse Vaverka provided a brief presentation on the Water Treatment Plant Beautification Wall project. This item was for informational purposes only. B) Keithline Engineering Group – Amendment No. 2 City Engineer Jesse Vaverka requested Council’s approval of Amendment No. 2 to the professional engineering services agreement with Keithline Engineering Group, PLLC for construction administration and periodic construction inspection services associated with the Water Treatment Plant Beautification Wall project at a cost not- to-exceed $98,118.87. A motion was made by Vice Mayor Nollan and seconded by Councilor Wilson that the requested approval of Amendment No. 2 to the professional engineering services agreement with Keithline Engineering Group, PLLC for construction administration and periodic construction inspection services associated with the Water Treatment Plant Beautification Wall project at a cost not-to-exceed $98,118.87, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0. Mayor Burdge moved to Addendum Item No. A-1.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 7 A-1) Award of Bid No. 1065 – Water Treatment Plant Beautification/Security Wall Project City Engineer Jesse Vaverka requested Council’s approval of Award of Bid No. 1065 for the Water Treatment Plant Beautification Wall project to Crossland Construction Company, Inc., in the amount of $1,113,807.60, and authorization for Mayor to sign said agreement. A motion was made by Vice Mayor Nollan and seconded by Councilor Wilson that the requested approval of Award of Bid No. 1065 for the Water Treatment Plant Beautification Wall Project to Crossland Construction Company, Inc, in the amount of $1,113,807.60, and authorization for Mayor to sign said agreement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. Following the Addendum, Mayor Burdge returned to Agenda Item No. 9. 9. Ordinance No. 1331 – Amending Title 2, Section 2.80.090 of the Code of Ordinances City Attorney David Weatherford requested Council’s approval of Ordinance No. 1331, an ordinance of the City Council of the City of Sand Springs, Oklahoma, Amending Title 2, Administration and Personnel, Chapter 2.80, Personnel System, Section 2.80.090 of the Code of Ordinances of the City of Sand Springs, repealing ordinances in conflict herewith. Following a brief discussion, a motion was made by Councilor Jackson and seconded by Councilor Dixon that the requested approval of Ordinance No. 1331, an ordinance of the City Council of the City of Sand Springs, Oklahoma, Amending Title 2, Administration and Personnel, Chapter 2.80, Personnel System, Section 2.80.090 of the Code of Ordinances of the City of Sand Springs, repealing ordinances in conflict herewith, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 8 10. Ordinance No. 1332 – Amending Title 9 – Trespass A) Ordinance 1332 Police Chief Michael S. Carter requested Council’s approval of Ordinance No. 1332, an ordinance amending Title 9, Public Peace, Morals and Welfare, Chapter 16 Offenses Against Property, Section 9.16.090 Trespass prohibited; adding Section of Title 9, Public Peace, Morals and Welfare, Chapter 16 Offenses Against Property, Section 9.16.190Violation of Public Property Restrictions; declaring an emergency for the effective date of the ordinance; and providing for the recodification of the Code of Ordinances of the City of Sand Springs, Oklahoma. Following a brief discussion, a motion was made by Councilor Dixon and seconded by Councilor Wilson that the requested approval of Ordinance No. 1332, an ordinance amending Title 9, Public Peace, Morals and Welfare, Chapter 16 Offenses Against Property, Section 9.16.090 Trespass prohibited; adding Section of Title 9, Public Peace, Morals and Welfare, Chapter 16 Offenses Against Property, Section 9.16.190Violation of Public Property Restrictions; declaring an emergency for the effective date of the ordinance; and providing for the recodification of the Code of Ordinances of the City of Sand Springs, Oklahoma, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. B) Emergency Clause Police Chief Michael S. Carter requested Council’s approval of an Emergency Clause with Ordinance No. 1332. A motion was made by Councilor Dixon and seconded by Councilor Spoon that the requested approval of an Emergency Clause with Ordinance No. 1332, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 9 C) Codification Police Chief Michael S. Carter requested Council’s approval of Codification of Ordinance No. 1332. A motion was made by Councilor Dixon and seconded by Councilor Wilson that the requested approval of Codification of Ordinance No. 1332, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. 11. Billie A. Hall Public Safety Center Communications Project Deputy Fire Chief Justin Hall requested Council’s approval of Quotation #91918ade from Total Radio Inc. for completion of the remaining phases of the Billie A. Hall Public Safety Center Communications Project in the amount of $100,322. A motion was made by Councilor Wilson and seconded by Councilor Dixon that the requested approval of Quotation #91918ade from Total Radio Inc. for completion of the remaining phases of the Billie A. Hall Public Safety Center Communication Project in the amount of $100,322, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0. 12. OmniTrax Easement for Main Street Railroad City Attorney David Weatherford requested Council’s approval and authorization for City Manager and/or Mayor to grant an easement to OmniTrax for Railroad property.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 10 Following a brief discussion, a motion was made by Councilor Wilson and seconded by Vice Mayor Nollan that the requested approval and authorization for City Manager and/or Mayor to grant an easement to OmniTrax for Railroad property, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. 13. Ascension Healthcare – Property Encroachment Agreement and Right of Entry City Attorney David Weatherford requested Council’s approval of Property Encroachment and Right of Entry agreement with Ascension Healthcare and authorization for City Manager and/or Mayor to sign said agreement. Following a brief discussion, a motion was made by Vice Mayor Nollan and seconded by Councilor Wilson that the requested approval of Property Encroachment and Right of Entry agreement with Ascension Healthcare and authorization for City Manager and/or Mayor to sign said agreement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0. 14. Keystone Ancient Forest Visitor Center A) Studio 45 Architects – Modification to Contract for Professional Services Following a brief presentation and discussion on the Keystone Ancient Forest Visitor Center, Community Development Director Grant Gerondale requested Council’s approval of a contract modification with Studio 45 Architects for design services related to the Keystone Ancient Forest visitor center increasing the contract amount from $40,000 to $60,000 and authorization for Mayor to sign said agreement. A motion was made by Councilor Dixon and seconded by Council Wilson that the requested approval of a contract modification with Studio 45 Architects for design services related to the Keystone Ancient Forest visitor center increasing the contract amount from $40,000 to $60,000 and authorization for Mayor to sign said  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 11 agreement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Wilson, aye; Mayor Burdge, aye; Vice Mayor Nollan, aye; Councilor Spoon, aye, Councilor Dixon, aye; Councilor Jackson, aye. The motion carried 6-0-0. B) Sharna and Irvin Frank Foundation - Title Sponsorship Agreement Community Development Director Grant Gerondale requested Council’s approval of the Title Sponsorship agreement with the Sharna and Irvin Frank Foundation including naming rights and expanded hours with paid staff on site at the Keystone Ancient Forest, and authorization for Mayor to sign said agreement. Following a brief discussion, a motion was made by Vice Mayor Nollan and seconded by Councilor Spoon that the requested approval of the Title Sponsorship agreement with the Sharna and Irvin Frank Foundation including naming rights and expanded hours with paid staff on site at the Keystone Ancient Forest, and authorization for Mayor to sign said agreement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Dixon, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Wilson, aye. The motion carried 6-0-0. 15. Financial Reports The regular monthly Financial Reports for all funds were provided to Council for their review and information. 16. Correspondence (A-E) The following correspondence was provided to Council for their review and information. A) Regular monthly bills. B) A card dated December 15, 2018, from Barbara Pinkerton, thanking City Manager Elizabeth Gray for her recent presentation at Open Forum. C) A Thank You card from the staff of KJRH thanking Parks Director Jeff Edwards for the loan of the City’s busette for the 2018 Tulsa Christmas Parade.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 12 D) A Thank You card from Tulsa Community College student, Tim Lawson, thanking City Manager Elizabeth Gray for taking the time to help him complete a final assignment for class. E) A Thank You card from Kristen Cepak, Sand Springs Chamber of Commerce President, thanking Elizabeth Gray for speaking at Open Forum. 17. City Manager’s and Council Members’ Report The City Manager and Council Members provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City. This item was for informational purposes only. A) Upcoming Events  Keystone Ancient Forest Hike Dates: 2/9, 2/23-Hike with your dog, 3/9, 3/16, 3/23, 3/30, 4/6-Hike with your dog, 5/11, 5/25, 6/15, 6/29-Hike with your dog, 7/13, 7/27, 8/10, 8/24, 9/7-Hike with your dog, 9/21, 10/5, 10/12, 10/19, 10/26, 11/2, 11/9-Hike with your dog, 11/23, 11/30, 12/7  Chipper Days: 2/2, 3/2, 4/6, 5/4, 6/1, 7/13, 8/3, 9/7, 10/5, 11/2, 12/7  Ancient Trail Trek (5K, 10K, 8 Mile): 2/9  Tulsa Home & Garden Show: March 7-10  30th Annual Sand Springs Herbal Affair & Festival: Rain or Shine on April 13, 2019  Friday Flicks Outdoor Movies: 5/3, 6/7, 6/21  Outdoor Movie & Sertoma Fireworks Show: 7/3  Kidz Kamp: 7/23  Sand Springs Cultural & Historical Museum:  Permanent historical exhibit  The Art of George Rodrigue: Shiny Happy Blue Dog - ends 2/17  Sand Springs Community Theatre productions: Aladdin, April 4-7, 2019; The Fantastiks, June 2019  The Canyons at Blackjack Ridge: restaurant is open 7 a.m-5 p.m. seven days a week  Sand Springs Senior Citizen Center: 1st & 3rd Saturday of each month – live country music @ 6:00 p.m.  Sand Springs BMX – check out the schedule at www.sandspringsbmx.com  Hallett Raceway: check out the Hallett Raceway schedule at www.hallettracing.net  Keystone Lake Jellystone Park: fun for the family www.keystonejp.com  Sand Springs Public Schools events: www.sandites.org/events City Manager Elizabeth Gray reported on the following:  Publicly thanked Church That Matters for the $2,000 donation to Park Friends for the installation of ADA swings at Ray Brown Park.  CITY COUNCIL MINUTES JANUARY 28, 2019 PAGE 13  The Art of Giving Christmas tree sponsored by the City raised $332 for the Sand Springs Cultural & Historical Museum. A special thank you to City Clerk Janice L. Almy for decorating the tree with handmade heart-shaped ornaments for the theme, A Heart-Felt Christmas.  Tulsa Home & Garden Show will be held March 7-10. The City has invited local businesses to work our booth and showcase their businesses.  The Shiny Happy Blue Dog exhibit at the museum runs through February 17.  The 30th annual Sand Springs Herbal Affair & Festival will be held April 13.  The Sand Springs Chamber of Commerce held its annual banquet and awards. Councilor Spoon was named Citizen of the Year. Parks Director Jeff Edwards have a brief update on the planned repairs for the museum. Councilor Dixon reported a Smithsonian exhibit, All Black Towns of Oklahoma, and a photography exhibit are opening at the museum; she also reported on the recent Women in Government conference and encouraged employee attendance. Mayor Burdge and Vice Mayor Nollan reported on the recent Congress of Mayors held at the State Capitol. 18. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:11 p.m. ________________________________ Kristin S. Johnston, Deputy City Clerk  C6D MINUTES Sand Springs City Council Special Meeting February 7, 2019 – 6:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room 203 Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Mayor Mike Burdge Vice Mayor Phil Nollan Councilor Christine Hamner Councilor Beau Wilson Councilor Brian Jackson Councilor Jim Spoon ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Deputy City Clerk Kristin S. Johnston ABSENT: Councilor Patty Dixon The Sand Springs City Council met in special session on February 7, 2019, in Room 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 3:30 p.m. on February 5, 2019, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 6:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilor Jackson, here; Councilor Dixon, no response; Councilor Spoon, here; Vice Mayor Nollan, here; Mayor Burdge, here; Councilor Hamner, here; Councilor Wilson, here. It was noted for the record that Councilor Dixon was absent from said meeting.  CITY COUNCIL MINUTES FEBRUARY 7, 2019 PAGE 2 3. Resolution No. 19-18 – Tulsa Urbanized Area Surface Transportation Funds Infrastructure Planning Administrator Vernon Smith requested Council’s approval of Resolution No. 19-18, a resolution to request programming of Tulsa Urbanized Area Surface Transportation Funds for a project described as overlay entire damaged and deteriorated roadway surfaces, replace damaged guardrail, and install additional safety improvements with the engineer’s forthcoming preliminary estimate of cost. Following a brief discussion, a motion was made by Councilor Spoon and seconded by Councilor Wilson that the requested approval of Resolution No. 19-18, a resolution to request programming of Tulsa Urbanized Area Surface Transportation Funds for a project described as overlay entire damaged and deteriorated roadway surfaces, replace damaged guardrail, and install additional safety improvements with the engineer’s forthcoming preliminary estimate of cost, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilor Jackson, aye; Councilor Spoon, aye; Vice Mayor Nollan, aye; Mayor Burdge, aye; Councilor Hamner, aye; Councilor Wilson, aye. The motion carried 6-0-0. 4. Adjournment There being no other discussion, the meeting adjourned at the noted time of 6:06 p.m. ________________________________ Kristin S. Johnston, Deputy City Clerk  C6E MINUTES Sand Springs City Council February 12, 2019 – 3:30 p.m. BancFirst Sand Springs 301 E. 2nd Street. Sand Springs, OK 74063 www.sandspringsok.org Mayor Mike Burdge, Vice Mayor Phil Nollan, Councilor Patty Dixon, Councilor Brian Jackson, and Councilor Beau Wilson gathered for the purpose of debut of the BancFirst Sand Springs television commercial. This meeting was for ceremonial purposes only with no business acted upon by Council. _________________________________ Kristin S. Johnston, Deputy City Clerk C6F-H  C6I Agenda Item #______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: February 25, 2019 SUBJECT: TRANSFER OF APPROPRIATION-PUBLIC SAFETY CAPITAL IMPROVEMENT FUND STAFF RECOMMENDATION: Council may consider approval of a transfer of appropriation in the Public Safety Capital Improvement Fund-Public Safety Complex project in the amount of $200,000 from the Public Safety Fire St #2 project. EXECUTIVE SUMMARY: As part of the FY19 Budget preparation, $200,000 was added to the Public Safety Fire St #2 project as the project was still ongoing. That project is now complete and staff would like to move a portion of the unspent funds to the Public Safety Complex project. BUDGETARY IMPACT: Increase: Public Safety CIP-Public SafetyComplex $200,000 Decrease: Public Safety CIP-Public Safety Fire St #2 $200,000 COMPILED BY/PRESENTED: Arlena Barnes ATTACHMENT: None C6J C6K C6L C6M-N  C6O-P Agenda Item #______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: February 25th, 2019 SUBJECT: AT&T Multi-Service Agreement between the Regional 9-1-1 Board and the jurisdictions that make up the board and Southwestern Bell Telephone, d/b/a AT&T Oklahoma. STAFF RECOMMENDATION: 1. Council approval of the AT&T Multi-Service Agreement to include the AT&T Hosted E9- 1-1 Service Pricing Schedule between the City of Sand Springs and the Regional 9-1-1 Board and Southwestern Bell Telephone, L.P. d/b/a AT&T Oklahoma to provide and install customer End User Equipment, Call Handling Equipment and Maintenance of the Equipment for a period of 60 months. 2. Authorize the Mayor or his designee to sign the Multi-Service Agreement and AT&T Hosted E 9-1-1 Service Pricing Schedule on behalf of the City of Sand Springs as Customer. BACKGROUND AND HISTORY: The Regional 9-1-1 Board (Board) desires to enter into an agreement with AT&T to provide new enhanced 9-1-1 Call Processing Equipment (CPE), software and maintenance to aging local workstation computers and software currently more than 6 years old. By upgrading the local CPE will allow the regional hosted system to prepare for advance 9-1-1 functions such as Text to 9-1-1, Emergency Service IP Networks (ESInet) and NextGen 9-1-1. As an additional feature, cost of the new 9-1-1 equipment will decrease in monthly recurring costs per workstation creating a savings in current wireless 9-1-1 revenue funding. BUGETARY IMPACT: Entering into a new agreement with AT&T will provide a total Equipment/Software refresh to our existing 9-1-1 Hosted Solution at a cost of $2,190 per month for 60 months, this is a reduction of $679.10 per month to our current monthly charge of $2,869.10. The decrease in the monthly recurring charges will save $8,149.20 annually. Since this service is funded in part with E-911 revenues, the savings will be added to that reserved fund balances at the end of the year. COMPILED AND PRESENTED BY: Greg Fisher/Mike Carter ATTACHMENTS:  AT&T Multi-Service Agreement  AT&T Hosted E 9-1-1 Service Pricing Schedule C8A