City Council

軸営NUTES Sand Springs Cfty CounciI ReguIa「帥○○ting September 23, 2O19 ‑ 7:00 p,m. B鞘e A. HalI Public Safoty Cente「 6O2 W, Mor「ow Road ‑ Room BlO6 Sand Sp「ings, OkIahoma 74O63 Mn州立sandspringsok.org 舶EM日ERS PRESENT: Mayo「Jim Spoon (6‑1) VIce Mayor Patty Dixon (6‑1) Counciio「 Phil NoIぬn @ 7:03 p.m. (7‑0) Counci10r Mike Burdge (7‑0) CounciIo「 Beau Wilson (7‑0) CounciIo「 Brian Jackson (7‑0〉 AしSO PRESENT: City Manage「日izabeth A. G「ay Assistant City Manage「 Mike Tinke「 Cfty Atto「ney David Weathe「ford City Clerk Janice L Almy ABS馴丁: I None The Sand Springs Cfty CounciI met in 「eguIa「 SeSSton On Septembe「 23, 2019. in Room 謹′錯誤嵩豊器鵠誓言謀嘉精華轟警部駕霊薬譜 the front ent「ance of fo「me「 F血e Station #1, 217 N" McKinley Ave,. Sand Sp「ings, Okiahoma 74063. 1. CalItoOrder Mayo「 Spoon ca=ed the meeting to o「de「 at the noted time of 7:00 p.m 2. Ro= Ca= May。「 Spoon c訓ed fo「 an individual roiI ca= with members 「eplying in the followjng Co…Cilor Jackson, here; Co…Cilor Nollan, nO 「eSPOnse; Counciior Burdge, here; Vice Mayor Dixon' he「e; Mayor Spoon・ he「e: CounciiorWiIson】 here. 1 霊器霊擢豊諾惜incom ng Ward 4 Counci o「一Nancy Riiey, WaS in  CiTY COUNCIL MINUTES SEPTEMBER 23, 2019 PAGE 2 1t was noted ,fo「 the 「ecord that CounciIo「 No=an arrived at the noted time of 7:03 P.m. du「ing the discussion of ltem No" 5. 3. invocation ' FoIiowing Ro= Caii, Ms. Patty Dixon p「ovided the invocation; the pubiic was 4 篇 weicome, but not required, to Particjpate・ Mayor Spoon reported Vice Mayor Dixon s being named the lnaugu帽I Woman of the YeかAwa「d fo「 populatio鵬over 5.00O p「esented by Oklahoma s Women in MunicipaI Govemment (VVIMG) at the 2019 Oklahoma Municipal League Awa「ds Banquet. 5.∴lVlavo旧I Proclamation ‑ World PoIio Dav Mayo「 Spo。n 「ead aIoud and p「esented a Mayoral P「oClamation to Sand Springs Rotary Preside血Tom Cobb p「OClainl血g October 24・ 2019' Worid Pcllfo Day in Sand Sp血gs, Oklahoma, and e∩couraging aII c軸zens to join Rotary冊emationa=n the 僻ght fo「 a poI Qト打ee worid. Sand Sp「ing8 Rofary President Tom Cobb provided a brief overview of the Rotary CIub,s mission and expressed app「eciation fo「 §uPPOrt 「eceived from仙e City of Sand Springs. This ifem was fo「 infomational purposes only. 6. Citv C。un。記sw。。.in。」n C。r。m。。V Mu面c串ai Judge Ackew administe「ed the Oath of O怖Oe to Counci10r Nancy Riley, Waid Four. After taking the Oath of Offi∞, Councitor剛ey was §eated fo「 an unexpired tem to May2020・ Cfty Counc" membe「S PauSed b「iefly fo「 a g「OuP PhotcL 7. TourofB岬 Poiice Chief MiehaeI S. Carte「 and師e Chief Mike W∞d hosted Cfty Counc" members and stafffo「 a師ef tou「 of仙e Bi‖ie A HaII Publie Safety Center.  信 C晴Y COUNCiしMINUTES SEPTEMBER 23, 2019 PAGE 3 This item was fo「 infomational pu「poses only with no business acted upon by Cfty Counむし 8. ConsentAqenda (A‑LI Mayor Spoon informed Counc" that a" matters Iisted under the Consent Agenda to be considelred by Co…Cil are to be 「ou軸e and wi= be enacted by one motion. Mayo「 Spoon infomed Counci=hat Consent A9enda item No. 8J wou旧 be ∞nsidered and acted upon sepa「ately. Mayor Spoon noted that questi。nS or Cぬ「師cation on Con§ent Agenda Item$ COuid be addressed prior to taking action. Mayor Spoon requested if CounciI had questions ol′ needed cぬrification on Consent Agenda Items or whethe「 any ifeml needed to be ∞nSide「ed sepa閤tely. There being none, Mayor Spoon requested a 薄紫韓薄絹舘富 tems No 8A through No 81 and Consent A motion was made by Councilo「 Bu「dge and seconded by Counc‖or Wilsonl tO approve Consent Agenda ltems No. 8A th「ough No. 8i and Con8ent Agenda Items No.'8K仙rough No. 8L. A) The minutes of the August 26, 2019, 「eguぬ「 Cfty Council meeting. B) The minutes of the August 30, 2019,印ecial Cfty Councii meeting (Const「uction Kick〔rff fo「 Sand Springs Municipal Buil(軸g remoder). C) The minutes of the August 30, 2O19) SPeCial Cfty Cou∩cil meeting (Grand Opening of the LINK ‑ Web∞ Cente「 fo「 Entrepreneurねi Engagement). D) The minutes of the September 4, 2019, SPeCfal Cfty CounciI meeting. E) The minutes of the Septembe「 5, 2Ol g, §PeCぬl City Council meeting. F) The minutes of the Septembe「 17, 2019, apeCial Cfty CounciI meeting. 洗t。sf鴇‡嘉島1謙諾盤豊Change Order No 1' as it 捉h。書鴇窪一誌書誌嵩詳説竺譜鵠盤 Rebu胸PrQject; PSO wi" make payment in the amount of $1,500 to the Cfty of Sand Springs to secure the suppIemental easement. l  十 CITY COUNCi」 MiNUTES SEPTEMBER 23, 2019 PAGE 4 1) Resolutien No. 20巾8. a resoiし南on乱輔orizing a depostt of funds and authorizing the s屯nature of ali r'∋lat健d documents as it reねtes to Main St「eat l mp「OVementS P「勘 K) Amua同pdate to City of Sand Springs Eme喝ency Operation Pしan fo「 the L) l conquct in the amount of細肇中州Green Country Pa軸ng L.」C. as it relates to painting the Wate「 Treatment Plant §t田Ctu「eS. Mayo「 Spoon called fo「仙e vote 「eco「ded as follows: Counciior VV鴫on aye; CounciIo「 Riley, aye; Mayor Spoon, aye; Viee lMayor D函)n, aye: Councilor Burdge, aye; Councilo「 No=an, aye; Counc=or Jackson, aye。 の.土M。na。。rT... 。。vi。.。q鵬,。d 。。un。i,i河,.。val 。f。h。 F岬函 Management Plan Amuai Report as it reiates to the Commu巾ty Ra軸g System (CRS) program as administe「ed by the Federal Eme「geney Managemeut Agency (FEMA)" FoIlowing a brief overview by Project Manager T. J. Davis, a mOtion was made by Councilo「 W=son and seconded by VIce Mayo「 Di)くOn that the requested approval of the Ftoodpぬin Management P胞n Amual Report as it relates to the C°mmunfty Rating System (CRS) program as administe「ed by the Fed色ral Emergeney Ma岬gement Ageney (FEMA), as PreSented, be app「OVed Mdyo「 spoon ca帖d for the vote reco凪ed as fd用ows: Councitor Jackson aye; Councito「 NoIian, aye; Counci旧「 Burdge, aye; Vice Mayor Djxon, aye; Mayor Spoon, aye: Councilor R"ey, aye; Councito「 Wilson, aye. The motion carried 7‑0‑0. 9. BoardICommi龍晦Appoin種nen屯(A"D) A) C側中A帥intm帥tComm鵬帽 Mayor Sp∞n infomled Counc of the appointment of a CounciI Rep「esentative to ser¥re On the Councii Appointme巾Committoe fo「 an unexpired tem to May 2020. A motion was made by Mayor Sp∞n and se∞nded by Co…Cile「 Wil§On that the 「equested approvaI of the appointment of Councit Represen屯tive Nancy Riley to serve on the CoLIndi Appointment Committee for an unexp融tem to May 2020, aS Pre♀ented, be approved  CITY COUNCIしMINUTES SEPTEMBER 23, 2019 PAGE 5 Mayor Spoon calied for a vote 「eco「ded as foiiows: Counciior W=son, aye; Councilor Riiey aye; Mayor Spoon, aye; VI∞ Mayo「 Dixon, aye; Counciio「 Bu「dge aye; Councilo「 NoIlan, aye; CounciIo「 Jackson, aye. 冊m。加古50 7‑00. B) Council Leaisiative Committee Mayo「 Spoon infomed Councii of the appointment of a Counc" Rep「esentative to serve on the Councii LegisIative Committee fo「 an unexpired term to May 2020. A motion was made by Mayor Spoon and seconded by Councilor Nolian that the requested app「ovai of皿e appointment of Counc" Representative Nancy Riley to Serve On帥e Councii Legisiative Committee fo「 an unexpjred tem to May 2020, aS P「eSented, be app「oved. Mayo「 Spoon called for the vote 「eco「ded as foIiows: Counc凧or Jackson aye; Councilor NoIian, aye; CounciIo「 Burdge, aye; VI∞ Mayo「 Dixon, aye; Mayo「 Spoon, aye; Counciior Riiey, aye; Counciio「 VV佃son, aye. The motion ca「ried 7‑0‑0, C) SandlS叩8蘭ofAdlU8front l. Mayo「 Spo。n infomed Councii ofthe appointme巾of a rep「esentative to serve on the Sand Sp而gs Boa「d ofAdjustment fo「 an unexpi「ed term to May 2O20. A motlOn WaS made by Mayo「 Spoon and seconded by Councilor Wiison仙at the 「equested app「ovai of the appointment of 「ep「esentative Jerry Riiey to serve on the Sand Springs Boa「d of Ad」uStment for an unexpi「ed tem to May 2020, aS P「eSented, be approved. Mayo「 Spoon called fo「 a vote 「eco「ded as foiiows: Counciio「 W陣eon, aye; CounciIo「 Riiey, abstaln; Mayor Spo。n, aye; VIce Mayo「 Dixon, aye; Counciio「 Bu「dge, aye, Councilor Nollan, aye; Councilo「 Jackson, aye. The motion ca「「ied 6‑0‑1. 2. Mayo「 Spoon infomed CounciI of皿e appointment of a Representative to serve On the Sand Springs Board ofAdjustme巾fo「 an unexpired tem to May 2022. 告諾笥譜詔,豊i龍嵩嵩豊蔚詫罰豊黒t霊  CITY COUNClしMINUTES SEPTEMBER 23, 2O19 PAGE 6 the Sand Springs Boa「d of Adjustment fo「 an unexpired tem to May 2022, aS P「eSented, be app「oved Mayo「 Spoon cailed fo「仙e vote 「ecorded as fo=ows: Councilo「 Jackson aye; Counciio「 Nolian, aye; Councilo「 Burdge, aye; VIce Mayo「 Dixon aye; Mayo「 Sp∞n, aye; Councilor Riley, aye; Councilo「W陣eon, aye. The motiOn Ca面ed 7‑0‑0, D) Sand Sp「inqs Deveiopment Autho亜∨ (SSDA) 器薄睦詰嵩嘉島謂萌器∴豊蒜露盤覇者 A motion was made by Mayo「 Sp∞n and se∞nded by Counc=o「 Bu「dge that the 「equested app「ovai of the appojntment o向rep「esentative Mjchael Dicke「son to serve On the Sand Sp血gs Deveiopment Au仙o「ity fo「 an unexpired term to July 202O, aS P「eSented, be approved. Mayo「 Spoon calied fo「 a vote 「ecorded as foItows: Counciio「 Wiison, aye; Counciior Riiey, aye; Mayo「 Sp∞n, aye; VI∞ Mayor Dixon, aye; Counciio「 Bu「dge aye; Councilo「 NoIlan, aye; Councilo「 Jacksorl, aye. The motion car「ied 7‑0‑0. 10, Resoiution No, 2O‑09 ‑ OneVoice ReaionaiしeaisIative Aaenda 2020 Cfty Manage「 E厄abe仙Gray 「equested Council s approvai of Resolution No. 20JO9, a 「esolution ofthe City Councii of the Cfty of Sand Sp血gs, OkLahoma, endo「sing the TuLsa Metro Chamber OneVoiee Regional Legisfative Agenda for 2020. F。,,。win。 a 。正f dr㈱,。nra m。,i。n …a。。 b, 。。。n。ti。. Bun。。 。n。紺d。d by VIce Mayo「 Dixon that the 「equested approvaI of Resoiしrdon No. 20ro9, a 「esoiution of the Cfty Council of the City of Sand Springs, Okiahoma, endo「sing the 丁uIsa Metro Chambe「 OneVoi∞ RegiOnaI Legisiative Age中a for 2020, aS P「eSented, be app「oved. Mayo「 Spoon caiied fo「 the vote 「ecorded as fo=ows: Counc=or Jackson aye; Counciio「 Nolian, aye; Counciio「 Burdge, aye; VIce Mayo「 Dixon, aye; Mayo「 Spoon, aye; Councilo「 Riley, aye; Councitor W冊eon, aye. 丁he motion ca「「ied 7‑Oの.  l CITY COUNCI」 IVIINUTES SEPTEMBER 23, 2019 PAGE 7 11. Financial Repor瞳 The 「eguIar monthly Financial Reports for aiI funds were provided to Council for thei「 review and活formation Councilo「 No11an requested infomatton 「ega「ding saIes tax 「eceived for medicai ma晒uana. This item was for而omationai purposes only. The fo"owing ∞rresPOnden∞ 、伯S P「bvided to Co,,n。i=。r th。i‥。Viow and A) Regufar Tonthly b川s. B) A iette「, dated August 27, 2019, from the U.S. Sma= Business Administration exp「essing appreciatton for the support provided by the City of Sand Springs fo「 the delive「y of a disaste「 lean program to survivors of stoms and flooding which OCCurTed May 7, through June 9, 2019. C) A lette「, dated August 28, 2019,什om Govemment Finance Office「s Association (GFOA) giving not諏3ation of the Cfty of Sand Springs qua憫cation fo「 GFOA's Certificate of Achievement fo「 Exce鳴れ∞ in Financiel Reporting for the 201 8 Fiscal Yea「 End Comprehensive AnnuaI Finan∞ Report (CAFR). D) lA card' 「e∞ived September 3, 2019rf「om Tu‑sa Courty thanking the Cfty of Sand Sp血ds Administration and Parks Depa巾nents for p「oviding needed assistance at ChandIe「 Pa「k. Vi∞ Mayo「 Dixon reported Chandle「 Park 「eceived assistan∞ W軸the SpIashpad VauIt Vacuum. E) An email. dated Septembe「 16, 2019. from TuIca Hea臨Depa巾Tlent ITHD〉 端韓罵to the staff of the Case Com…rty Ce剛一ng the T D s 13, CItv Manaaer s and Council Members ReDOrt The City Manage「 and Council Members provided updates regarding 「eoent and up∞ming events and p「Ojects言ncluding events of interest and the general OPe「ations of the City. This item was fo「 informattonal purposeS only. I  CiTY COUNCIL MINUTES SEPTEMBER 23, 2019 A) Upcoming Events: Keystone Ancient Fo「est Hike Dates: 10I5, 10/12, 10I19. 10/26, 11/2, 1 1/9‑Hike with you「 dog, 11/23, 11/30, 12〃 Chipper Days: 10/5, 11/2, 12〃 Webco s 50(h Anniversa「y Celeb「ation with Fun Run & 5K: 10/5 嵩嵩嵩器器落盤諾岩盤器 Tomshany Sand Springs CuItu「aI & HistoricaI Museum: / Permanent histo「icai exhib子t / Artist W輔am Sharp s Ec/ectわVisfons ofan UmリIy Muse ‑ 9I15‑30 / A万of Givir)g HoIiday T「ee DispIay event: Sand Springs Commu面ty Theatre p「oductions: / Twe/veAngry Mbmen ‑ Octobe「 24‑26 @ 7:00 p.m. & Octobe「 27 @ 2:30 p.m. / A B#of8 Sketch Ch繭mas‑ De∞mbe「7 @2:30 p.m. and 7:00 p.m. & Decembe「8 @ 2:30 p.m. / S肋hg伽鳩Canteen ‑ Feb…ary 20‑22 @ 7:00 p.m. & Feb山a「y 23 @ 2:30 p.m. / Moon OverBu僑b‑Apri1 16‑18 @ 7:00 p.m. &Apri1 19 @ 2:30 p.m. FestivaI of Lishts Ch「istmas pa「ade: 12/く3 HomeTown Holiday C師stmas Ceieb「ation Fe8ti¥rai: 12n‑8 The Canyons at Bぬckjack Ridge: restaurant is open 7 a.m‑5 p.m. §eVen days a week Sand Sp血gs Senior Citizen Center: 18t & 3rd saturday of each month ‑ 1ive country music @ 6:00 p.m. Sand Springs BMX ‑ Check out the scheduIe at WWW SandsDrinasbmx.com Hallett Ra∞Vぬy: Check out the Ha=ett Raceway scheduIe at WWW.ha=ett「aclnq. net Sand Springs Public SchooIs events: WWW.Sandites.ora/events Cfty Manage「 and Counci…embe「s also reported on the following events爪ems: 後 The Sand Sp面gs CuItu「a看& HistoricaI Museum T山st Autho「fty has 籍講鵠蕊蕊RavJ wa,。「 。。n,。,an∞ Sy。t。m (SRW。S) wi,,  半TYCOUNCIL MINUTES SEPT剛BER23暮2019 take place on October 2 2019, for Ward 4 Councitor Naney Ri勘 〃 Board and Comr皿ees∴need to tum in 202O meeting §cheduIes to the City Clerk on or befo梅Decembe「 15, 2019. A dedicatton ceremony fo「 the Billie A. HaiI Pu闘c Sa頓y Cente「 wi看l b(∋ he旧 くm Octabe「 1, 2019, fo「 Board Members, Committee Members, and Sぬkeholders. 〃 Garfieid Eiementary and Angus VaiIey Eiementalγ wi= vi8it Junior Achievement B度lt)Wn in Octobe「. 〃l Region iV C「oes Cou∩ty hed 1400 rm∩ers pa崎. 。 Sand Sp血g8 SchooIs will hoid a Homec○ming Parade on September 24 2019・ and the Home∞ming Game wi= be played on Octobe「 27, 2019. 14. Recess Citv Council Meetin鋤 。4警鷲誓言。融叩岬軸鵬 Mayor Spoon 「e∞nvened the Cfty Coundi mecting at the noted time of 8:1 9 p,m. 15, Executive Session A) Mayor Spoon informed Council of the ∞nSid ∋ratton Of re緬ng into ExecIItive Sessien fo「 the叩岬Ose of the annuai evaluation of Cfty Manager Erizabeth Gray, in accordance w鮒Title 25, Sec髄on 3O7(B)(1), A motion was made by Councito「 Wilson and seconded by Counc"o「 Bu巾ge to re re into Executive Se8Sion fo「 the pu「pose of the amuei evaiuation of Cfty Manager 剛zabeth Gray, in a∝0巾ance with Title 2う, Sectfon 307(B)〈1). Mayo「 Spoon called for the vote recorded as fo‖ows: 王 Councilo「 W=son aye; Councilo「 Riley, aye; Mayor Spoon, aye; VIce Mayor Dixon, aye; Councilor Burdge, aye; Counc"or Nollan, aye; Counciior Jackson, aye. 葺 Bu「dge, Counciior Riley. Councilo「 Wiison, and City A憤O「ney David Weatherfo「d retired into Executive Ses5ion at the ncted time of 8:20 p.m. Discussion was held fo「 the purpose of the annuai evaIuation of Cfty Manager Elizabcth G「ay言n accordance with Title 25, Section 307(B)(1).  CITY COUNCIしMINUTES SEPTEMBER 23, 2019 PAGE lO B) FoIIowing Executive Session, Mayor Spoon 「econvened the Council meeting at the noted time of 9:27 p.m. C) Mayor Executive 図回