City Council
Regular MeetingSand Springs, OK · January 27, 2021
Minutes
RESCHEDULED REGULAR MEETING NO¶CE AND AGENDA
Sand Springs City Councii
January 27, 2021 ‑ 11:30 a,m,
Case Community Cente「
1050 West Wekiwa Road ‑ ABC Conference Room
Sand Sp血gs, Oklahoma 74O63
Ww,SandsDrinasok.or〇
MEMBERS PRESENT: MayorJim Spoon (12‑0)
Viee Mayo「 Patty Dckon (1 2‑0)
Counc出e「 Phii NoIian (12‑0)
Counciio「 Mike Burdge (12‑1)
Counciior Nancy Riley (12‑1)
Councito「 Beau Wiison (12‑0)
Councilo「 Brian Jackson (12‑0)
ALSO PRESENT: lnterim Cfty Manage「 Daniel Bradley
Cfty Attomey David Weatherford
City Clerk Janice L・ AImy
ABSENT: None
The Sand Sp而gs City Councii met in 「eguLa「 session on Janua「y 27' 2021, i= the ABC
∞nference川∞m Of the Case Community Cente「 pursuant to the No oe of Rescheduled
Reguしa「 Meeting制ed w柵the Cfty Clerk s o冊∞ and posted at l.00 p.m・ On January 5‑
2021 , On the dispfay board located at the front entrance of the Sand Sp血gs MuniCipai
Bu脚ng (Cfty Ha=〉, 100 East Broadway Street, Sand Sp血gs, Okiahoma 74063 and the
Rescheduled Regula「 Meeting Notice and Agenda凧ed with the Cfty Cierk s offi∞ and
posted at =:30 a・m. On Ja=ua「y 15 2021‑ O= the dispIay boand iocated at the front
entran∞ Of the Sand Springs MunicipaI Bu脚ng (Cfty Hal" 100 East Broadway Street,
Sand Sp而gs, Oklahoma 74063.
1. CaIItoOrder
Mayor Sp∞n Called the meeting to o「der at the note掴me of =:37 a.m.
2, RoIi CaII
Mayo「 Spoon called fo「 an indivlduaI 「o= ca= w軸members replying in the fo=owing
Councilo「 Jackson, here; Counciio「 No=an, here; Councito「 Bu「dge, here; Mayo「
Sp∞n, here; Vi∞ Mayo「 Dixon, here; Cou=Ciler Riley' here; CounciiorWjlson here.
Clrv COUNCI」 MiNUTES JANUARY 27, 2021 PAGE 2
3. OkIahoma Haii ofFame forCitv and Town O飾CiaIs
Biii Tackett, Okiahoma Ha= of Fame fo「 City and Town O冊Cjals board membe「,
int「oduced and presented fo「me「 Cfty of Sand S函ngs Finance DirectorICfty Clerk
Mary Sue Ove「bey as one ofthree 2020 Haii of Fame inductees.
Former empIoyees of肌e City of Sand Sp血gs and speciai guests in attendan∞
we「e int「oduced.
This item was fo「 recognition/P「esentation purposes only.
4, Gene「aI Obiiaation Bond ‑ Proiect Ul)date
PoIice Chief MichaeI S. Ca巾∋「 P「OVided an update 「egarding the various GeneraI
Ob噂ation Bond projects, inclnding funding avaiiable fo「 o仙e「 PrOjects.
This item was for infomatienai purposes only.
5, Okiahoma MunicipaI Assu「ance Group (OMAG) Recoqnition Proaram
A) Recoanition Proaram
OMAG,S Risk Managem飢t Director Bi= Tackett p「Ovided a brfef overview of the
OMAG RecQgnition Pr。gram and p「Ovided goveming body training
Mr. Tackett suggested including the fo=owing ifems on City CounciI agendas: items
related to the future g「owth and devetopm飢t Of the City, and items 「evicwing the
「esults of grow皿and development projects.
Each administ「ative staff membe○ ○eceIVed a hard copy of 777e /肋n〃e Game book
by Simon Sinek
This item was fo「 i而OmationaI purposes only.
B) Liab冊V PoIiey Review
OMAG,s Risk Management Director B川Tackett p「Ovided a brief review of the
Declaration Page and the Explanatien of Cove「age infomatton fo「 the
CftyIAutho「ity s liab岬y poIicy w軸OMAG・
This item was fo「面omational pu「POSeS Only.
C葛TY COUNCIL IV=NU丁ES JANuARY 27, 2021 PAGE 3
C) C岬
City Cierk Janice L・ AImy p「ovided a b両ef overview of the p「evious 2019‑2020
Cou=Cil Handbook update nOting there are ro changes 「equi「ed to the handbock at
thistime.
D) Annual Stab冊V Test
Cfty Attomey David V¥featherfend administered the Annual Stabiifty Test to Councjl
and staff membe「s.
E) Resolution No" 21‑17 Recoanition T「a面ng
Cfty Attomey David Weatherford requested Counc= s approvai of Resolution No. 21‑
17 a 「eSO冊on rega「ding Cfty CounciI s participation in the Oklahoma MunicIPai
Assurance G「oup (OMAG) Recognition Program.
FoIIowing a b「ief discussion・ a mOtion was made Councilor Burdge and seconded by
Councitor Wilson that the requested approvaI of Resoiution No. 21‑17, a reSOiution
regarding Crty Councii s participation in the Okiahoma Municipai Assuran∞ G「oup
(OMAG) Recognition Program, aS PreSented, be approved
Mayor Spoon caIied fo「 the vote reco「ded as foiIows.
Councilor Jackson aye; Counciior No旧n, aye; Counciio「 Burdge, aye; Mayor
Spoon aye; Vice Mayor Dixon' aye; Counciior Riley, aye, CouncilorWiison, aye.
The motion passed 7‑Oの.
6, Executive Session
Mayo「 Spoon informed Council of the consideration of retlring into Executive Sessien
fo「 the purpose of confe面ng on matters pertaining to appraisai o「 acquisition of
PrOPerty, in ac∞rdance w軸O.S・ Title 25, Sectjon 307(B)(3), and fo「 the purpose of
CO面e面ng on matte「s pertalning to e∞nOmic deveiopment, in ac∞rdan∞ W軸O.S.
T軸e 25, Sectien 307(C)(1 0).
A motion was made by Vice Mayor Dixon and seconded by Counci看or Burdge to
retire巾O Executive Sessien pu「pose of co=fe而ng on matfers pertaining to appraisai
Or aCquisition of property, in ac∞rdan∞ W軸O.S. Title 25, Section 307(B)(3), and
for the purpose of conferring on matters pertain‑ng tO e∞nO面c devetopment, in
accordance w軸0.S・ T剛e 25, Section 307(C)(10).
CllY COUNCIし州INU丁ES JANUARY 27, 2021 PAGE 4
Mayo「 Spoon ca=ed for the vote 「ecorded as fo=ows:
Councilo「 WiIson, aye; CounciIo「 Riiey, aye; Vice Mayor Dixon, aye, Mayo「 Spoon,
aye; CounciIor Burdge, aye, CounciIo「 No=an, aye; Counc=o「 Jackson, aye.
The motion passed 7‑0‑0.
Mayo「 Spoon, Vice Mayor Dixon, Counciior Jackson, Counciio「 No=an, CounciIor
Burdge, Counciio「 Riley, Counc=or W=son, City Atto「ney David Weatherford, Pubijc
Works Directo「 De「ek Campbe=, Interim City Manager Daniei B「adiey, City Pianner
B「ad Bates, Poiice Chief MichaeI S. Carte「, and Roy B「ashea「s 「eti「ed into
Executive Session at the noted time of l:10 p.m.
Discussion was heid for the pu「pose of conferring on matte「s pertaining to app「aisaI
or acquisition of p「operty言n acco「dance with O.S. Title 25, SectIOn 307(B)(3), and
fo「 the purpose of conferring on matte「S Pertaining to economjc deveIopment, in
acco「dance with O.S. Title 25, Section 307(C)(1 0).
B) Fo=owing Executive Session, Mayo「 Spoon 「econvened the Counc= meeting at
the noted time of l 47 p.m.
C) No action was taken as a 「esult ofthe Executive Session・
Pa「ks Di「ecto「 Jeff Edwa「ds int「oduced the City of Sand Springs EmpIoyee of the
Yea「 Joe Mediin. Councii exp「essed appreciation fo「 Mr Medlin s service to the Cfty
Of Sand Springs.
Agenda
CITY OF SAND SPRINGS
SAND SPRINGS, OKLAHOMA
RESOLUTION No. 21-17
A RESOLUTION AUTHORIZING PARTICIPATION
IN THE OMAG RECOGNITION PROGRAM
WHEREAS, the City of Sand Springs believes the best run municipalities have fewer
liability claims and the claims they have place fewer demands on municipal resources; and
WHEREAS, City has executed the inter-local agreement forming OMAG (the Oklahoma
Municipal Assurance Group); and
WHEREAS, OMAG is City’s provider of insurance and risk management solutions; and
WHEREAS, OMAG has established a program to recognize member municipalities which
have committed themselves to obtaining training above and beyond the legally required
training and which have taken certain actions which show that the member is committed to
operating under certain best practice recommendations; and
WHEREAS, during the current fiscal year:
1. Each member of the governing body received, in person, the training required for
participation in the OMAG recognition program, including specifically an in-house
training program developed by the City staff that provides training in regard to
important council issues, including but not limited to the Open Meeting Act and the
role of elected officials; and
2. Each member of the governing body has reviewed and been provided a copy of the
updated City of Sand Springs City Council Handbook, to review the best practice
recommendations from OMAG; the City of Sand Springs has committed to annual
updates to its handbook as well as an orientation with all newly elected members;
and
3. Each member of the governing body completed the OMAG recommended Stability
Test and the results of the test were reviewed by the governing body to self-audit its
performance, with a discussion of areas of improvement that would provide greater
stability and performance by the City in the future; and
4. The governing body reviewed the Declarations and Explanation of Coverage page
for its liability policy with OMAG; and
WHEREAS, due to the above actions by the governing body and its members, the City is
now eligible to participate in the OMAG Recognition program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT THE CITY
REQUESTS THAT IT BE CONSIDERED FOR PARTICIPATION IN THE OMAG
RECOGNITION PROGRAM.
This Resolution is approved in open meeting of the City of Sand Springs, Oklahoma,
on the 27th day of January, 2021.
CITY OF SAND SPRINGS, OKLAHOMA
_________________________________
James O. Spoon, Mayor
ATTEST:
_____________________________
Janice L. Almy, City Clerk
Approved as to Form:
______________________________
David L. Weatherford, City Attorney
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