City Council

MINUTES Sand Springs Cfty Council Juiy 26, 2021 ‑6:00 p.m, Sand Springs MunicipaI BuiIding lOO East B「oadway ‑ CounciI Chambe「s, First FIoo「 Sand Springs, Oklahoma 74063 WWW.Sandsorinasok.ora MEMBERS PRESENT: Mayo「Jlm Spoon (5巾) Vice Mayo「 Patty Dixon (4‑1) Counciler Phii NoiIan (5‑0) Councilo「 Mike Bu「dge (5‑0) Counciior Nancy Rifey (5巾) Councilo「 Beau W冊eon (5JO) CounciIo「 Brian Jackson (5JO) AしSO PRESENT: City Manage「 MiehaeI S. Carter Crty Attomey David Weatherford Cfty Cierk Jani∞ L. AImy ABSENT: None The Sand Sp而gs City Councii met in 「egula「 session on州y 26, 2021言n the CounciI Chambers of the Sand Springs Municipai Bu脚ng pursua…o the 「egula「 meetl=g =Ot一∞ and agenda filed w柵the City Clerk s offi∞ and posted at lO:00 a.m. on July 22, 2021, On the dispIay board 10Cated at仙e front entrance of the Sand Spnngs MuniciPai Buiiding (Cfty Ha=), 100 East Broadway St「eet, Sand SprlngS, Oklahoma 74063 It was noted for the re∞rd, Pu「Suant tO 25 O S. 304(2), members of the counciI were Present begInning at 5:15 p.m・ for an info…ai gathering; nO business of the Crty was discussed o「 acted on by a quorum prier to the stated meeting time・ 1, CailtoOrder Mayor Spoo= ca=ed the meeting to o「der at the noted tirne of 6:00 p.m. 2, RoII CaII Mayor Sp∞n called fo「 an individuaI ro= ca= w柵membe「s replying in the foliowing Councilor Jackson he「e; Councilo「 Noiian, here; Councilor Burdge, here; Mayor Spoon・ here; VI∞ Mayor D高{O=, here; Councllor Riley, he「e; Counciio「 Wiison, he「e.  CITY COUNCIL MINUTES JULY 26, 2021 PAGE 2 3, Invocation The lnVOCatiOn WaS P「OVIded by Mr PhiI NoIian言he pubiiC WaS Welcome, but not required, tO Pa巾CiPate 4. PIedcle Of A=eqiance The Piedge of AilegianCe WaS PrOVided by Counclio「 Wiison 5, Mavor ProcIamation ‑ Sand SDrincIS EmDIover Support of the Guard and Reserve Week Mayor Spoon read aioud a=d p「esented a Mayorai P「ociamatiOn tO Mr Raymond Knapp, Okiahoma State Chai「 Of the EmpIoye「 Support of the Guard and Reserve (ESGR), P「OClaimIng August 15‑21, 2021, aS Sand Spnngs Empioyer Support ofthe Guard and Reserve Week ThIS item was fo「 informatiOnai purposes oniy 6. Consent Aqenda lA‑M) Mayor Spoo「=nformed Council that aii matte「s liSted under the Consent Agenda to be conside「ed by Councii are to be 「outine and wiii be enacted by one motiOn Mayo「 Spoon noted that questiOnS Or Cia面catiOn On Consent Agenda items couid be add「essed p‖O「 tO taking actiOn Mayor Spoon requested lf Council had questlOnS O「 needed cia輔catiOn On Consent Agenda ltems or whether any additiOnal ltem needed to be conside「ed separateiy The「e being nO queStiOnS O「 requeStS, Mayor Spoon caiIed for a motIOn 「egarding ConsentAgenda items No 6Ath「ough 6M A motiOn WaS made by Counciior Bu「dge and seconded by Councilo「 VVIison to app「OVe Consent Agenda items No 6A through 6M A) The mInuteS Ofthe June 28, 2021, 「eguia「 City Council meeting B) The mInuteS Ofthe July 14, 2021, 「eguiar City Council meeting C) ResoiutlOn No 22‑Ol, a reSOiutlOn Of the Crty Councli of the City Of Sand Spnngs adopting the 2021 versiOn Of the Sand Sp「ingS PoliCe Department PoiiCing Plan D) Payment of the FiSCal Yea「 2022 subsldy ln the amount of $270,151, Pald quarterly ln the amount of $67,537 75, aS it relates to eme「gency mediCai servICeS PrOVIded by the Eme「gency MediCai ServiCeS Authonty (EMSA)  CiTY COUNCiL MiNUTES JULY 26, 2021 PAGE 3 E) DiSPOSaI of antiquated Shortei phone system to computer recycIer fo「 PrOPer diSPOSai F) Annuai contract 「enewai with Supe「iOn LLC as it 「eiates to the finanCiai SOftwa「e package for FiSCai Yea「 2022 G) Annuai SoルaIe aS a Serv/Ce (SAAS) renewai with Tyier TechnoIogieS aS it relates to the MuniCIPal Coulrt SOftwa「e package fo「 FiSCal Yea「 2022 H) Amended ResoiutlOn No 2十44, a reSOiutiOn COnCemlng Franklin C「eek Channei imp「ovement (Case Pa「k)うauthoriZing a budget amendment, authorIZlng an awa「d of contract' authoriZing PaymentS and the signatu「e Of aii 「eiated documents as lt reiates to the F「ankiin Creek Channe=mprovement p「o」eCt i) ResoiutiOn No 22‑02, a reSOiutiOn 「eneWlng, ratifying and 「eafflrmlng, fo「 FISCal Yea「 2021‑22‑ the Sales Tax Agreements,, between the City Of Sand Spr‑ngS and the Sand Sp「ingS MuniCiPai AuthorIty J) FY22 Lease Renewals for the foiiowing lease‑Pu「Chase ag「eements fo「 the FISCal Year endlng June 30, 2022 1) Fire Veh(CIe and EqulPment Lease Purchase Ag「eement No SAN2013‑01EPB dated Janua「y 30, 2013, With Comm…ty FirSt NatiOnal Bank, 2) PoiiCe RadiO EqulPment Lease Pu「chase Agreement No 23573 dated August l, 2014, With Motoroia SoiutiOnS, lnc , and 3) Fire RadlO EquiPment Lease Purchase Ag「eement No 23714 dated May l, 2015, With Motoroia SoiutIOnS, Inc K) Repo巾detaiilng emergenCy rePlacement of 290 feet of sa両a「y sewe「血e near property commoniy known as 602 Oak Ridge DriVe, Sand Sp「ingS, Okiahoma L) Expenditu「e Of funds in the amount of $35,24028 to U冊y Suppiy Company, Inc fo「 「epiacement hyd「ants and accompanyIng mate「ials as lt 「elates to the Flre Hydrant Repiacement P「0」eCt M) U冊y Easement Encroachment Agreement to aIiow fo「 a BuiidIng, D「iVe Through Lanes' Menu Board・ Landscaping・ Trash Enciosu「e, SldewaIk, and any Othe「 item related to co=St「uCtiOn Of the property to be a=owed ln a COmblned 22 5一 Ut冊y Easement iocated aiong the north p「operty l‑ne Of Lot 2, Biock 4, Amended RiVerWest No 3 Mayor Spoon caiied for the vote recorded as foiiows Counc‑ior Wiison‑ aye, CounciIo「 Rliey, aye, ViCe Mayor DIXOn, aye, Mayor Spoon, aye' Councllo「 Burdge, aye, Counciio「 Noiian‑ aye, Councilor Jackson, aye The motiOn Car「led 7‑0‑0  CITY COUNCIL MINUTES JULY 26, 2021 PAGE 4 7" Awa「d of馴d No・ 1097 ‑ Di8trict 14 Wate「軸ete「Vauit Reiocatjon P「oiect Enginee「 Jesse Vaverka 「equested Councll,s approva上den‑a上amendment, O「 「eviSiOn Of Awa「d of Bld No lO97 to Shrum ExcavatiOn Company,一nc, ln the amount of $118,820 and authorlZatiOn fo「 the Mayor to sign Sald ag「eement as lt reiates to the DiStr‑Ct 14 Water Meter Vauit ReIocat‑On P「O」eCt FoiIowing dlSCuSSiOn, a mOtiOn WaS made by Counciio「 Bu「dge and seconded by ViCe Mayor DiXOn thatAward of Bld No lO97 to Shrum Excavat‑On Company, lnc, in the amount of$118,820 and authoriZat‑On fo「the Mayo「to s'gn Sald ag「eement as it 「eiates to the DiStriCt 14 Wate「 Mete「 VauIt ReIocat‑On P「O」eCt, aS PreSentedl be approved Mayor Spoon ca=ed fo「 the vote recorded as foilows Counciio「 Jackson, aye, CounciIo「 Noiian, aye' Counciior Burdge, aye, Mayo「 Spoon' aye' ViCe Mayo「 DiXOn, aye, Counclio「 Riley, aye, Counclior Wi‑son, aye 丁he motiOn Carried 7‑0‑0 8" Fi8Cai Yea「 2022 StJ.∞t OvoriaYs ‑ Intoriocai Aqreement with Tu‑8a Coun聾 P「o」eCt AdminiSt「atOr T J DaviS 「equeSted CounciI s approvai, de川a上amendment, Or 「eViSiOn Of an inte「iocaI Ag「eement with TuIsa County and author‑Zat10n fo「 Mayor to slgn Sald agreement as lt reiates to FiSCai Yea「 2022 St「eet Ove「iays Clty Manage「 MiChael S Ca巾er expressed app「eciatiOn for wo「k on the FY22 St「eet Overiays to staff' Tuisa County CommiSSiOnerS, and to County Englnee「 Aiex Miiis Foilowing diSCuSS‑On, a mOt'On WaS made by Councllo「 Burdge and seconded by Counclior Wiison that an interlocal Agreement w‑th Tuisa County and autho「iZatlOn for Mayor to s'gn Said ag「eement as lt 「eIates to FiSCal Yea「 2022 Street Ove「iays, as p「esented, be app「oved Mayo「 Spoon ca=ed fo「 the vote recorded as foiiows Counciio「 Wiison, aye, Counciio「 Riiey' aye, ViCe Mayo「 DIXOn, aye, Mayo「 Spoon, aye, CounciIor Burdge‑ aye, CouncIior Noiian, aye, Counciio「 Jackson, aye The motiOn Ca「「ied 7‑0‑0  CiTY COUNCiL MiNUTES JULY 26, 2021 PAGE 5 9 謹詰aX Robate A叩ement Renewal ￣ Rea8O「8 LLC and CitY Of Sanせ Finance DireCtO「 Kelly Lamberson requested Council s approva上 de印a上 amendment, 0「 「eViSiOn Of an Ag「eement Renewal for FISCal Year 2022 between Reasor s LLC and the Crty ofSand Sp「IngS aS lt 「eIates to a lO‑yea「 Sales tax 「ebate ag「eement based on the fact that the pubIiC bene航s stiIi appiy FoiIovvIng diSCuSSiOn‑ a mOtiOn WaS made by Cou=CiIo「 Noiian and seconded by Counciior Bu「dge that an Ag「eement Renewai fo「 FISCal Yea「 2022 between Reaso「 s LLC and the Crty ofSand Spmgs as It reiates to a lO‑yea「 Saies tax rebate agreement based on the fact that the publiC bene航s stlii appiy, aS PreSented, be approved Mayor Spoon ca=ed fo「 the vote reco「ded as foilows CounciIor Jackson, aye, Counciior No=an, aye, Counclio「 Bu「dge, aye, Mayo「 Spoon, aye, Vi∞ Mayor DiXOn, aye, Councilor Riiey, aye, Counciio「 VVIison, aye The motIOn Ca川ed 7‑0‑0 10, Financial Report The reguiar monthiy FinanCiai Reports fo「 aii funds were provlded to Council fo「 thel「 revIeW and lnformat10n ThIS item was fo「 informatlOnai purposes only ll. Correspondence (A) The foiiowing COr「eSPOndence was provlded to Council fo「 their reVieW and InformatlOn A) Reguiar monthiy bilis 12, Citv ManacIer s and Council Membe「s, Report A) Crty Manager MiChaei S Carte「 provIded updates 「ega「dlng 「eCent and upcomlng eVentS and p「o」ectS, inCiuding eVentS Of lnte「eSt and the generai OPe「atiOnS Of the City ThiS item was for InformatiOnai purposes only B) Counciior Jackson commented on the recent Boots & Badges Biood d「iVe  CITY COUNCIL MINUTES JULY 26, 2021 PAGE 6 13. Recess Citv Counc= Meetinq Mayor Spoon cailed for a b「ief recess to consider the MuniCiPal Authonty agenda at the noted timeOf6 30 p m 14. Reconvene Citv CounciI Meetinq Mayor Spoon reconvened the Crty CounciI meetlng atthe noted tlme Of6 31 p m 15. Executive Session A) Mayor Spoon lnformed CouncIi of the consideratiOn Of 「et旧ng intO ExecutiVe SessiOn fo「 the purpose of confem∩g on matters pertaining tO eCOnOmiC deveiopment wlthln the RIVer West deveiopment, Sheffleid CrossIng at Sand Sp…gS development, Spnng Loaded Brewing Company (Powe「house), Sand Sp「ingS‑ Pogue AirPOrt P「O」eCts, and a subdiViSiOn eCOnOmiC deveiopment pro」eCt, aii ln accordance with OS Titie 25, SectiOn 307(C)(10), and for the pu「pose of the quarteriy evaiuatlOn Of City Manager MiChael S Carte「, in aCCO「dance with Titie 25, SectiOn 307 (B)(1) A motiOn WaS made by Counciio「 Burdge and seconded by VIce Mayo「 DIXOn tO 「eti「e intO ExecutiVe SessiOn fo「 the purpose of conferr‑ng On matters Pertaining tO economiC deveiopment w冊in the RiVe「 West deveiopment, Sheffieid Crosslng at Sand SpringS deveIopment, Sp…g Loaded B「ewlng Company (Powe「house), Sand SpringS‑Pogue AirPOrt P「O」eCts, and a subdiVISiOn eCOnOmIC deveiopment p「o」eCt, ail in aCCO「dance with OS Title 25, SectiOn 307(C)(10), and fo「 the purpose of the quarterly evaiuatIOn Of Crty Manager MiChael S Carter, ln aCCO「dance Mth Title 25, SectlOn 307 (B)(1) Mayo「 Spoon ca=ed for the vote reco「ded as foilows Counclior Jackson, aye, Councilor Noiian, aye, Counciior Bu「dge, aye, Mayo「 Spoon, aye, ViCe Mayor DiXOn, aye, Counc‑ior Riiey, aye, Counciio「W‑ison、 aye The motiOn Ca「「ied 7‑0‑O Mayo「 Spoon, VICe Mayo「 DiXOn, Counclio「 Jackson, CouncIIor No=an, CounciIo「 Bu「dge, Councilor Riley, Counclior Wiison, Crty Manage「 Mike Carte「, and City Atto「ney David Weatherfo「d 「eti「ed lntO Executive SessiOn at the noted time Of 6 56 p m  CITY COUNCiL MiNUTES JU」Y 26, 2021 PAGE 7 Discussion was heid fo「 the purpose of confe「「ing on matte「s pertaIning to economic deveiopment within the River West deveiopment, SheffieId Crossing at Sand Sp「ings deveIopment, Sp「ing Loaded B「ewing Company (Powe「house), Sand Springs‑ Pogue Ai「port projects, and a subdivision economic deveIopment p「Qject, a= in acco「dance wIth OS Titie 25, Section 307(C)(10); and for the pu「pose of the quarterIy evaiuation of CIty Manager MichaeI S. Carte「言n acco「dance with TitIe 25, Section 307 (B)(1). B) Fo=owing Executive Session, Mayor Spoon reconvened the meeting at the noted time of 7:31 p.m. No action was taken as a resuIt ofthe ExecutIVe Session. 16, Adiou「nment  参 るきいd S○○肌g9 CONFiDENTIAしITY AGREEMENT FOR EXECUTIVE SESSION 丁his Confidentfalfty Ag「eement between the pa巾es sg申ing be10W eStabIishes that a= jnformation discussed, heard, O「 read in the City CounciI Executive Sessien on th any individuaI othe「 than City CouncIi membe「S P「eSent in the Executive Session. Breach of this Confidentiality Ag「eement may 「esuit in persona=iability and POtential vioIation of the OkIahoma Open Meeting Act. I have read the above statement Iegard存)g COn碗Ien胎〃fy and agIee fo abide by /t fo me best of Iny ab砂 sign。d 。n this逆二day of距 Mike Carter, City Manage「 軽≡ニー⊃ David L. Weatherfo「d, Cjty Attomey ￣‑￣￣￣〇一〇> / ・〇、 、̲、 .山〇〇〇〇〇一一一一°。一一一一°。一一 B「ian Jackg請了counc=o「 /し七年/〆と三支二二一 Phii NoIian, Councilo「  Finance Director / City Treasurer subs。ribed 。nd sw。m t。 b。for。 m。 this J/計∴∴∴ day 。f Ex両‑ γ0昨う  2与000 うう00 10000 3000 1134063 299 8与 3与6 7与 S 2,412 23 8901 36090 7与000 437与0 7与00 111与4 60 98 6000 S 1,944 93 7,7う之OO S 7,7与2.00 7497 うう6与 4,〕99 06 之06与0 16之O4 2,983与0 7844与 122うう 187 1之 l,98与38 1,う6与24 S 1之,3之6 46 8与00 30,与34 00 1,946 88 1,908う9 与,631 84 001 13 88う84001 63う光之16 1003 1382 41 967732 82 3847248003 ︒的6うら86 7046 6001 6"9 33 0309 3303 2鵜4 9鵜 9之470之4 33 1的1 968評4 12 3的紋墓之72 161 1為1 8%3之93 31 16与9 ︒与06 0乃3 0619狐644 74 7544 79 7う3うう3 7 0 1 く く i 6 器器8︒9 ︒言霊誓書貴需∴ う90000000000420000009806光00001444的008う 84 4 超 07I之6120之宣 21SO40000000兜00389418光6738詑00的労非3300叩00880000482040寝00 63 8000 誓誓完8 00霊等諾霊誓霊9︒莞1 ︒ 7詫言翌ぶ即諾7 1 7 968. 蒜 4 1 1 2 3 {ヽ▼ ; 之,076.39 12999 386 9与 Z9800 36与0 4916 4う7 8与 1与000 ZO OO 34与00 2,之OO OO S 4,07事4与 S 32,776 14 248 06 6与3う 14与9与 Z.12691  07126l2021 309 1之 4与000 7Z30 S∴∴∴∴事417 69 1 4 1 う ら 33,60与16 与39 17 1之000 1之O OO 1之000 700 00 961ZO 174 70 476 69 ら 3,211.76 6与1 36 948 1うらら 8Z与67 1471 4与6 268 9与 9,976 00 4タコ81 14 1与0 78  07/26/2021 72与03 2,99与00 3,31う00 780 00 2,249 98 う 26,うら1 2重 与,之71之8 之,0与4うう 1.010 00 963う1 4.039 00 1,807う0 644 19 773 66 306 98 632 01 ラメ777 20 ら 23,之79 46 27149 Z,093 00 6与0 00 6う0 00 6う189 1与709 23500 1,Z7う32 ら う,981 79 21712 486 08 ; 703.之0 3,与87 00 3,311 32 之O,1之6 66 8与000 1,000 00 S 28,874.98 9 10 丁O丁Aし TOTA L ll S丁R各亡丁S 12 13 07/26/之O2 1  07/之6/202 1 S 与62,700.00 37,168 19 43,9与6 94 S 81,12与.13 GRAND TOTAしFOR ALL FUNDS ; 1,035,699.06  SS①﹂ででく 韓①こ〇七d 韓∈①こ epu①の< .まき①君主書き萎)ou∽∈①せき雪雲罵ゝue空室寝﹂○むさ湯竜巻∈雲量へ葦αd登e蜜①q∈①ミミS8‑(寸不言C 8)⊃}筒窃e∈°王室○○の乙豊も≧ぶe∈o青書0﹂①pu⊃.聖呈①君空耳$∈のきu°つの室S∈豊⊆三着豊s首訂こすESu①善○⁚のろ之 .B重①至宝︺ou二号主8Eモ竺°も吉も焉一貫と①d・ .8喜田も⑲号OS毛u⊃8主○①妄﹂登場8田の聖雪さき享〇号uO雲量﹂看u亙∈匹巨三雲S皇q⊃d雪e主○○窯‡糞済毒・ .﹂聖u聖と①茎‑∽8u一号q一言eこ一﹂○>e∑①吉○暮雪こも嵯空っo上S∽三〇∈∈°〇・ .∽①号u∈$I]笥容量圭空調の盲の∈∈°〇・ 呑一百一でu⊃〇〇台O﹂①d .﹂o︺格差①圭のの聖ppe°︺pu寝S○○∈⊃一号d①圭も登°u富∈①≡劣つ①総の一d 七①∽∽つぶp号室控も︺OJつ○(∈①ときpこ①君⑲妄り①圭一と芯dso︺些巨至与え三〇二8二号﹂○裏芸①声 .E些巳雪①君主の°言毒思三三壁書一一e控号duこ①豊○⁚山三〇〇﹂山≧ ii﹂剛i=i剥′ト°⁚半舌 〇三冨山細雪は<﹂⊃o山は﹂‑o之⊃○○>±○ (.聖上︺8∈〇着⊃ds害pu①焉〇三十u昔〇二重言富﹂もu①﹂eSu①N三〇) ∈登きモ〇号こせuO盲〇〇s○○pON調にざ○空室山室○}﹂〇一言 票差つまし割紛登pできでこき○○〇回∈⁝登〇五♂∈勺こしつo> 白さ○こ 雪山亡く合芝山o<こく之Oとく山dS〇十三〇量里S山S<山﹂d .ヽ (のの望 9て?くす葦○(こ〇〇こn」韓∈些○∈くりこ