City Council

No. 3 City of Sand Springs Agenda Form Meeting Date:____________ AUG 19 2025 Agenda:_______________ City Council Item:____________ Consent Yes Signature Items:__________ Chief John Mars Presented by:____________________________ Revised Inter-Local SWAT Subject:____________________ Agreement with Cities of Sapulpa, Bixby, Jenks and Glenpool ____________________________________________________ 3 Item #:_____________ Cost:_________BBBB None Approval Recommendation:____________________ )LQDQFH5HYLHZ: No Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Requesting approval, denial, amendment, or revision of SWAT Inter-Local Agreement for participation in the Southwest Area Tactical Team (SWAT) and authority for the mayor to sign agreement. Details: This Agreement supersedes all prior agreements, and writings concerning the subject matter hereof (SWAT Operations)and is made by and between the City of Sand Springs (Sand Springs), a municipal corporation, the City of Bixby (Bixby), a municipal corporation, the City of Sapulpa (Sapulpa) a municipal corporation, and the City of Jenks (Jenks), a municipal corporation, and the City of Glenpool (Glenpool), a municipal corporation as authorized by 74 Okla. Stat. §1008, as a contract for governmental services, to promote mutual aid as the South West Area Tactical Team. The primary representatives of each member agency shall make up the Board of Administrators including the Chiefs of Police of each agency as the primary representative of the agency on the board. Such Chiefs may be represented at meetings or during votes by their respective Assistant or Deputy Chief. Each agency shall count as a single vote when deciding issues. $WWDFKPHQWV: Agreement  INTERLOCAL COOPERATION AGREEMENT THIS CONTRACT AND AGREEMENT supersedes all prior contracts, commitments, agreements, and writings concerning the subject matter hereof and is made and entered into this ______ day of _________2025 by and between the City of Sand Springs (Sand Springs), a municipal cooperation, the City of Bixby (Bixby), a municipal corporation, the City of Sapulpa (Sapulpa) a municipal corporation, and the City of Jenks (Jenks), a municipal corporation, and the City of Glenpool (Glenpool), a municipal corporation as authorized by 74 Okla. Stat. §1008, as a contract for governmental services, to promote mutual aid as the South West Area Tactical Team. The primary representatives of each member agency shall make up the Board of Administrators including the Chiefs of Police of each agency as the primary representative of the agency on the board. Such Chiefs may be represented at meetings or during votes by their respective Assistant or Deputy Chief. Each agency shall count as a single vote when deciding issues. Whereas the execution of law enforcement power and authority outside the territorial limits of a peace Officer’s primary jurisdiction is authorized by Oklahoma Statute Title 21; Chapter 2 - General Provisions; Section 99a - Peace Officer - powers; and, Whereas Oklahoma Statutes Title 21; Chapter 2; Section 99a; empowers peace officers to exercise their powers outside of their normal jurisdictions when a request for assistance is forthcoming from another law enforcement agency; and Whereas while serving as a peace officer of the State of Oklahoma and rendering assistance under the circumstances enumerated herein, peace officers shall have the same powers and duties as though employed by and shall be deemed to be acting within the scope of authority of the law enforcement agency in whose or under whose investigatory authority and territorial jurisdiction they are serving. Salaries, insurance, and other benefits shall be the responsibility of a law enforcement agency that is the regular and customary employing agency of the officer. Whereas a peace officer may exercise the authority provided by this agreement only in the performance of official acts pursuant to policies and procedures adopted by the governing body; Whereas the governing bodies of the undersigned municipalities, hereinafter denominated as "signatories", have determined that it is in the public interest and of mutual advantage to enter into an agreement for the provisions of inter-agency police services in the form of the South West Area Tactical Team. NOW THEREFORE, pursuant to the above considerations, and the covenants and mutual benefits herein expressed, the parties hereby agree as follows: I. Purpose The signatories intend to secure through the mechanisms hereby created: A. More efficient utilization of police services and resources; Page 1 of 4  B. An enhanced degree of cooperation between law enforcement agencies within the participating communities and areas; C. More timely and effective response to calls for specialized police assistance; D. Adequate manpower levels of highly trained law enforcement officers to resolve crisis and high-risk situations and events. II. Duration The agreement will take effect between and among those signatories that are party to it upon approval by their respective governing bodies and will remain in full force and effect until the governing body of any one or more approving agencies provides written notice to the other parties to this agreement of their withdrawal. III. Participation This agreement is strictly voluntary and places no jurisdiction participating in it under any obligation to respond to a request for tactical unit services that it is unable or unwilling to honor. All participating jurisdictions should make every accommodation possible to allow team members the opportunity to assist with requests for services or corresponding training. Furthermore, the implementation, Command, Administration, and Operations of the South West Area Tactical Team as detailed in the South West Area Tactical Team Manual is referenced to and incorporated herein. A. When an event involving the South West Area Tactical Team necessitates an investigation of a crime the agency of geographic jurisdiction shall conduct the criminal investigation or direct the investigation to an appropriate agency and report the results to the affected team agencies. This does not preclude or prevent any agency from conducting an internal investigation or review of member conduct. B. It shall be the policy of the Board of Administrators to utilize the Oklahoma State Bureau of Investigation for use-of-force investigations involving the South West Area Tactical Team which results in a death or injury of any person. IV. Approval of Procedures and Financial Obligation By approval of this agreement, each governing body authorizes its respective Police Chief to adopt and approve procedures for the operation of the South West Area Tactical Team, as recommended by its Board of Administrators made up of the Chiefs of Police and Assistant Chiefs of Police or Deputy Chiefs of the participating agencies pursuant to this agreement. The Board of Administrators is authorized to collect an annual operations fee in the amount of twelve thousand dollars ($12,000) per participating agency per annum unless modified by a majority agreement of participating agencies in writing and signed by the majority of the board. New participating agencies may reduce this amount only during the first year by the actual expenditures for any entry-level or initial equipment purchases provided an accounting of expenses is provided to the other members of the board. Equipment purchased by individual agencies shall remain the property of the purchasing agency if a team member resigns or is removed from the team. Notwithstanding the foregoing, the parties to this agreement acknowledge that they are political subdivisions of the State of Oklahoma and, as such, they are subject to the fiscal year debt Page 2 of 4 limitations in Article 10, Section 26 of the Oklahoma Constitution, which prohibit the parties from contractually obligating their future fiscal year funds. Therefore, to the extent that this agreement contemplates payments beyond the current fiscal year (ending June 30, 2025) or any subsequent fiscal year, each party’s obligation to make such payments is contingent on that party’s appropriation of funds during each fiscal year while this agreement is in effect. Further, the Chiefs of Police of participating agencies are authorized to deposit fees associated with the agreement to a revolving fund. The fund shall be a continuing fund, not subject to fiscal year limitations, and shall consist of all receipts designated for deposit thereto within the budget of one of the participating agencies selected by the Board of Administrators, who shall account to all members for all approved expenditures and comply with all applicable municipal, state, and federal purchasing rules and requirements as prescribed by law. The agency designated by the Board of Administrators shall provide at least two (2) financial statements per fiscal year to the other member agencies including the current fund balance. All expenditures in excess of five-hundred dollars ($500) must be approved by a majority vote of the agencies represented on the Board of Administrators. One agency equates to one vote as a member agency. Reviewed and approved by the City Council of the City of Bixby on ____ day of ______________20____. City of Bixby ______________________ Mayor _____________________ City Clerk Reviewed and approved by the City Council of the City of Glenpool on ____ day of ______________20____. City of Glenpool ______________________ Mayor _____________________ City Clerk Page 3 of 4 Reviewed and approved by the City Council of the City of Jenks on ____ day of ______________20____. City of Jenks ______________________ Mayor _____________________ City Clerk Reviewed and approved by the City Council of the City of Sand Springs on ____ day of ______________20____. City of Sand Springs ______________________ Mayor _____________________ City Clerk Reviewed and approved by the City Council of the City of Sapulpa on ____ day of ______________20____. City of Sapulpa ______________________ Mayor _____________________ City Clerk Page 4 of 4  No. 4 City of Sand Springs Agenda Form Meeting Date:____________ AUG 19 2025 Agenda:_______________ CC & MA Item:____________ Regular Yes Signature Items:__________ Fire Chief Jeremy Wade-Sims Presented by:____________________________ Amended Contract with Centurion Subject:____________________ Health Systems, Inc. d/b/a Mercy Regional of Oklahoma ____________________________________________________ 4 Item #:_____________ Cost:_________BBBB N/A Approval Recommendation:____________________ )LQDQFH5HYLHZ: No Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Approval, denial, amendment, or revision of the proposed amended contract with Centurion Health System, Inc. d/b/a Mercy Regional of Oklahoma (Mercy). Details: On October 28, 2024, Sand Springs City Council approved Resolution No. 25-11, a resolution concerning ambulance services, authorizing mutual aid agreements, and authorizing a contract for ambulance services with Centurion Health Systems, Inc. d/b/a Mercy Regional of Oklahoma (Mercy). Since that time, the transition to Mercy and the service Mercy has provided has been well received, with little or no issues. As a part of ongoing oversight, an issue was raised regarding the expenses to citizens without ambulance insurance to offset the cost of providing said services. Meetings were held with representatives from City of Sand Springs and Mercy to discuss said issues and plans to resolve said issues. The proposed amended contract provides for the following: (provide an oversight of the proposed changes and how it would work) $WWDFKPHQWV: Proposed amended contract, current contract, Resolution No. 25-11, and MOU between SSFD and area Fire Districts. AGREEMENT FOR REIMBURSEMENT OF RESIDUAL EMS FEES Between the City of Sand Springs and Mercy Emergency Medical Services This Agreement is made and entered into this ___ day of ___________, 2025, by and between the City of Sand Springs, Oklahoma, located at 100 East Broadway Street, Sand Springs, OK 74063 ("City"), and Mercy Emergency Medical Services ("Mercy"), collectively referred to as the “Parties.” WHEREAS: 1. Mercy EMS is the primary emergency medical service provider for the City of Sand Springs. 2. The City of Sand Springs imposes a monthly fee per household to cover emergency medical services for residents, including residual fees not covered by insurance. 3. Occasionally, Mercy EMS receives mutual aid assistance from other agencies. 4. Some mutual aid partners do not recognize the Sand Springs household EMS fee and do not waive or write off the residual fees not covered by insurance. 5. The City desires to maintain continuity of coverage and financial protection for its residents even when outside agencies provide mutual aid. NOW, THEREFORE, the Parties agree as follows: 1. Mutual Aid Residual Fee Coverage Mercy agrees to pay any remaining patient balance (residual amount) not covered by insurance or Medicare/Medicaid for Sand Springs residents when an outside agency provides mutual aid and does not honor the Sand Springs EMS coverage. In situations where a citizen has no insurance coverage, it will be reviewed on a case-by-case basis. 2. Reimbursement by the City The City agrees to reimburse Mercy for the total amount of the residual payments made by Mercy to other mutual aid partners on behalf of Sand Springs residents. 3. Reporting and Invoicing The Sand Springs Fire Chief or his designee will verify the following: • The name of the patient(s), • Date of service, • Total residual balance paid, • Confirmation that the call originated within the Mercy EMS response area • Documentation showing a mutual aid partner was the responding agency. Once all information is verified as a valid claim, all information will be forwarded to Mercy for payment. Mercy will invoice the City of Sand Springs quarterly. The City shall remit payment to Mercy within thirty (30) days of receipt of a complete and accurate invoice. 4. Term and Termination This Agreement shall commence on the date signed by both parties and shall remain in effect unless terminated by either party with sixty (60) days’ written notice. 5. Governing Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Oklahoma. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. City of Sand Springs Name: _______________________ Title: ________________________ Date: ________________________ Mercy Emergency Medical Services Name: _______________________ Title: ________________________ Date: ________________________  No. 5 City of Sand Springs Agenda Form Meeting Date:____________ MAY 19 2025 Agenda:_______________ City Council Item:____________ Regular Yes Signature Items:__________ Mike Carter, City Manager Presented by:____________________________ Resolution No. 26-08 authorizing Subject:____________________ property conveyances for Avery Lift Station and The Glens Reserves ____________________________________________________ 5 Item #:_____________ Cost:_________BBBB Approval Recommendation:____________________ )LQDQFH5HYLHZ: Yes Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Requesting approval, denial, amendment, or revision of Resolution No. 26-08, a resolution authorizing the transfer of real property from the City of Sand Springs and accepting a Quit Claim Deed as consideration for the transfer, and authorizing the City Manager, Mayor, and City Clerk to execute all documents necessary for the conveyance and notifying the public of referendum rights. Details: On July 21, 2025, the city council approved Ordinance No. 1437; the ordinance, in compliance with the charter, provided notice that two reserve parcels would be declared surplus and disposed of by the city. The two reserves are primarily for drainage and adjoin property owned by Jack Brotton. Additionally, the city has constructed the Avery Lift Station on property in which Jack Brotton has provided several easements; Mr. Brotton has agreed to convey title to the lift station property (the footprint has been expanded to match current needs) in exchange for the reserves at the Glens. See attached survey for the Avery Lift Station. $WWDFKPHQWV: Avery lift station survey and Resolution No. 26-08  RESOLUTION NO. 26-08 CITY OF SAND SPRINGS SAND SPRINGS, OKLAHOMA A RESOLUTION AUTHORIZING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SAND SPRINGS AND ACCEPTING A QUIT CLAIM DEED AS CONSIDERATION FOR THE TRANSFER, AND AUTHORIZING THE CITY MANAGER, MAYOR, AND CITY CLERK TO EXECUTE ALL DOCUMENTS NECESSARY FOR THE CONVEYANCE AND NOTIFYING THE PUBLIC OF REFERENDUM RIGHTS. WHEREAS, the City of Sand Springs, in accordance with the Charter of the City of Sand Springs, authorized the surplus of the following two parcels of land that were platted and donated to the City as a part of the development of the Glens Subdivision; the property is primarily used for drainage and cannot currently be developed for residential use: LEGAL DESCRIPTION: Subdivision: GLENS PHASE I, THE (61727) Legal: RESERVE A Section: 26 Township: 19 Range: 11 Subdivision: GLENS PHASE I, THE (61727) Legal: RESERVE C Section: 26 Township: 19 Range: 11 WHEREAS, as consideration for the transfer of the above parcels to Mr. Jack Brotton, the City approves acceptance of a Quit Claim deed from Mr. Brotton for the following property: A TRACT OF LAND BEING A PART OF THE SOUTHEAST QUARTER OF SECTION 14, TOWNSHIP 19 NORTH, RANGE 11 EAST OF THE INDIAN BASE & MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER (SW COR. SE/4) OF SAID SECTION 14, THENCE NORTH 01°36'16" WEST ALONG THE WEST LINE OF SAID SE/4 FOR A DISTANCE OF 429.17 FEET TO THE POINT OF BEGINNING; THENCE NORTH 01°36'16" WEST ALONG SAID WEST LINE A DISTANCE OF 170.00 FEET TO A POINT ON THE SOUTH RIGHT OF WAY OF E. AVERY DR.; THENCE SOUTH 87°51'40" EAST ALONG SAID RIGHT OF WAY A DISTANCE OF 150.00 FEET; THENCE SOUTH 01°36'16" EAST PARALLEL WITH SAID WEST LINE OF THE SE/4 A DISTANCE OF 170.00 FEET; THENCE NORTH 87°51'40" WEST PARALLEL WITH SAID SOUTH RIGHT OF WAY OF E. AVERY DR. A DISTANCE OF 150.00 FEET TO THE POINT OF BEGINNING, said property currenting constituting the site of the City’s Avery Lift Station. WHEREAS, the transfers herein are in the best interest of the residents of the City of Sand Springs. THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS, OKLAHOMA, THAT: Section One: Transfer of Property. The City Council hereby declares as surplus the properties as legally described herein and authorizes the City Manager and/or Mayor and City Clerk to execute all documents necessary for the conveyance of the property in exchange for the Avery Lift Station property. Section Two: The City accepts the property described herein as consideration for the reserves identified herein. Section Three: This resolution shall become effective on August 22, 2025, unless a legally sufficient referendum petition is filed by that date pursuant to Section 4- 4 of the Sand Springs City Charter; if such a petition is filed, this resolution shall be void until further action of the full City Council. DATED this 19th day of August 2025. CITY OF SAND SPRINGS, OKLAHOMA _________________________________ James O. Spoon, Mayor ATTEST: ____________________________________ Janice Almy, City Clerk APPROVED AS TO FORM: ____________________________________ David L. Weatherford, City Attorney LEGAL DESCRIPTION EXHIBIT "A" A PART OF SE/4 SECTION 14, T-19-N, R-11-E TULSA COUNTY, STATE OF OKLAHOMA GENERAL NOTES