Municipal Authority

MINUTES Sand Springs Municipal Authority Regular Meeting March 29, 2010 Room #211 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Robert L. Walker (11-0) Vice Chairman Mike Burdge (10-1) Trustee Michael L. Phillips (11-0) Trustee Dean Nichols (11-0) Trustee Harold G. Neal (11-0) Trustee Brian Jackson (11-0) Trustee Ward Sherrill (11-0) ALSO PRESENT: City Manager Douglas J. Enevoldsen Assistant City Manager Kevin Nelson Authority Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in a rescheduled session on March 29, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the Notice of Rescheduled Regular Meeting filed with the City Clerk’s office and posted at 2:00 p.m. on February 5, 2010; and the agenda filed with the City Clerk’s office and posted at 2:00 p.m., on March 25, 2010 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Walker called the meeting to order at the noted time of 7:42 p.m. 2. Roll Call Chairman Walker called for an individual roll call with members replying in the following manner: Mr. Phillips, here; Mr. Nichols, here; Mr. Jackson, here; Mr. Burdge, here; Mr. Walker, here; Mr. Neal, here; Mr. Sherrill, here.  MUNICIPAL AUTHORITY MINUTES MARCH 29, 2010 PAGE TWO 3. Consent Agenda Chairman Walker informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Walker noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Walker requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Walker noted any Trustee may remove an item from the Consent Agenda by request. Chairman Walker requested if Trustees had items to be removed from the Consent Agenda. Trustee Jackson requested Consent Agenda Item 3-C be heard separately. Chairman Walker called for a motion regarding Consent Agenda Items 3A, 3B and 3D. A motion was made by Vice Chairman Burdge and seconded by Trustee Neal to approve the Consent Agenda Items 3A, 3B and 3D as follows: A) The minutes of the February 22, 2010 regular Municipal Authority Meeting. B. The monthly Transfers of Funds. D) Approval of Change Order No. 1 (Meter Change) to the Agreement with Itron, Inc. for an increase in the amount of $18,727.50 and no change in the contract time; and authorization for the Chairman to execute said Change Order. Chairman Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. Chairman Walker requested questions or reason of Trustee Jackson regarding Consent Agenda Item No. 3C. Trustee Jackson stated it was for voting purposes. Trustee Phillips questioned whether there should be an accompanying supplemental appropriation item with Consent Agenda Item No. 3C.  MUNICIPAL AUTHORITY MINUTES MARCH 29, 2010 PAGE THREE It was noted that a supplemental appropriation item was not required since the funds being utilized for the mowing contract are from the general fund. A motion was made by Trustee Phillips and seconded by Trustee Neal that the requested approval of the award of a contract to Lot Maintenance of Oklahoma, Inc. and authorization for the Chairman to execute documents related to the City- Wide Mowing Contract, as presented, be approved. Chairman Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, nay; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 6-1-0. 4. Financial Reports A brief presentation regarding the regular monthly financial reports for all funds was given during the City Council meeting by Finance Director E. Bruce Ford. 5. Correspondence The following correspondence was provided to Trustees for their review and information. A) Regular monthly bills. 6. City Manager’s Report City Manager Douglas J. Enevoldsen stated there is nothing further to report at this time, however requested Derek Campbell, Public Works Director, provide a brief report on the Skiatook Raw Water Conveyance System which was scheduled for a two-week shut down for maintenance and inspection. Derek Campbell, Public Works Director, stated that the shut down went very well, except for the a few zebra mussels found in various components of the system. Staff is taking a pro-active approach in dealing with the zebra mussels. Trustee Nichols stated he serves on the Zebra Mussels Task Force and offered his assistance if needed. 7. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time.  MUNICIPAL AUTHORITY MINUTES MARCH 29, 2010 PAGE FOUR 8. Adjournment The meeting adjourned at the noted time of 7:47 p.m. ____________________________ E. Bruce Ford, Secretary