Municipal Authority

MINUTES Sand Springs Municipal Authority Regular Meeting January 23, 2012 Room #211 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (9-0) Vice Chairman Dean Nichols (8-1) Trustee Michael L. Phillips (9-0) Trustee Jesse Honn (9-0) Trustee Harold G. Neal (8-1) Trustee Brian Jackson (9-0) Trustee James Rankin (9-0) ALSO PRESENT: City Manager Rocky D. Rogers Authority Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on January 23, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:00 a.m., on January 19, 2012 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:03 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Phillips, here; Trustee Honn, here; Trustee Jackson, here; Vice Chairman Nichols, here; Chairman Burdge, here; Trustee Neal, here; Trustee Rankin, here.  MUNICIPAL AUTHORITY MINUTES JANUARY 23, 2012 PAGE 2 3. Consent Agenda Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A and 3B. A motion was made by Trustee Phillips and seconded by Trustee Neal to approve the Consent Agenda Items 3A and 3B, as follows: A) The minutes of the December 19, 2011 regular Municipal Authority meeting. B. The monthly Transfers of Funds. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Nichols, aye; Trustee Jackson, aye; Trustee Honn aye; Trustee Phillips, aye. The motion carried 7-0-0. 4. Golf Fee Structure A. Resolution No. M12-01 Brian Talley, Golf Director, requested Trustees’ approval of Resolution No. M12-01 and attached Exhibit “A” for the Canyons at Blackjack Ridge Golf Course Fee Structure. Brian Talley, Golf Director, provided a PowerPoint presentation regarding the marketing objectives and analysis, promotions, public relations, sales, trade shows, and improvements of the golf course during the last few years. Trustee Nichols questioned whether the proposed fees are competitive with other golf courses in the area. Brian Talley, Golf Director, stated that a fee analysis is completed twice a year for the fees of area golf courses and that the proposed rates would still fall within the middle of the fee rates.  MUNICIPAL AUTHORITY MINUTES JANUARY 23, 2012 PAGE 3 Trustee Phillips indicated that the fee analysis should be included in future agenda submittals. Following discussion a motion was made by Councilman Rankin and seconded by Councilman Jackson that the requested approval of Resolution No. M12-01 and attached Exhibit “A” for the Canyons at Blackjack Ridge Golf Course Fee Structure, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Phillips, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Nichols, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye. The motion carried 7-0-0. B. Supplemental Appropriation Chairman Burdge informed Trustees of the requested approval of a supplemental appropriation in the Municipal Authority Golf Course Fund for an increase to the Revenue – Fees line item in the amount of $20,400.00 and an increase to the Ending Net Assets (Fund Balance) line item in the amount of $20,400.00. A motion was made by Trustee Neal and seconded Trustee Phillips that the requested approval of a supplement appropriation in the Municipal Authority Golf Course Fund for an increase to the Revenue – Fees line item in the amount of $20,400.00 and an increase to the Ending Net Assets (Fund Balance) line item in the amount of $20,400.00, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Nichols, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Phillips, aye. The motion carried 7-0-0. 5. Financial Reports It was noted that the regular monthly Financial Reports for all funds would be provided during the City Council meeting. 6. Correspondence The following correspondence was provided to Trustees for their review and information: A. Regular monthly bills.  MUNICIPAL AUTHORITY MINUTES JANUARY 23, 2012 PAGE 4 7. City Manager’s and Trustees’ Report It was noted that the City Manager’s report would be provided during the City Council meeting. There being no Trustees’ reports, Chairman Burdge moved to Agenda Item No. 8. 8. Adjournment The meeting adjourned at the noted time of 7:16 p.m. ____________________________ E. Bruce Ford, Secretary