Municipal Authority

SPECIAL MEETING NOTICE AND AGENDA Sand Springs Municipal Authority Special Meeting July 8, 2013 - Following City Council Sand Springs Municipal Building 100 East Broadway - Room 203 Sand Springs, Oklahoma 74063 www.sandspringsok.org 1- Call to Order Time 2. Roll Call Ward 1-Phillips Ward 2-Nichols Ward 3-Burdge_ Ward 4-Honn Ward 5-Neal Ward 6-Jackson At Large- Rankin_ 3. Consent Agenda (A-B) All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A) Approval of the minutes of the June 24, 2013 regular Municipal Authority meeting. (Administration) B) Approval of the FY14 Plans with Oklahoma Municipal Assurance Group (OMAG) for Municipal Liability and Property coverage. (Administration) C) Approval of Resolution No. M14-01 regarding the sales tax agreement. (Administration/Finance) D) Approval of the renewal of the lease-purchase agreements for the Fiscal Year ending June 30, 2014, as follows: 1. Fire Vehicle and Equipment Lease Purchase Agreement No. 1007065753, dated October 7, 2007 with American Heritage Bank; 2. Fire Vehicle and Equipment Lease Purchase Agreement No. SAN2013-01EPB dated January 30, 2013 with Community First National Bank;  MUNICIPAL AUTHORITY AGENDA JULY 8, 2013 PAGE 2 3. Golf Carts Lease Purchase Agreement No. 100297 dated September 23, 2011 with Yamaha. (Finance) Motion Second 4. Adjournment Time This agenda was filed in the office of the City Clerk and posted 1:00 p.m. on July 3, 2013 on the bulletin board located in the lobby of the Sand Springs Munj uilding, 100 East Broadway, Sand Springs, Oklahoma 74063, by Janice L. Almy, City Clerk. anice L. Almy,  MINUTES M3a Sand Springs Municipal Authority Regular Meeting June 24, 2013 Room #211 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74.Q63 -*,"•>*'"**-**!"' MEMBERS PRESENT: Chairman Mike Vice Chairman Harold Trustee Michael.l!£§'n1llips (2-0) .'Xw^V I \ Trustee Dean^j'ipibls (1-1) Trustee Jesse RC%Q (2-0) Trustee Brian Jaclcs&n (2-OAv •X.'-X-i , * 1 XivJ-Mv"* Trustee.-James ALSO PRESENT: City Mari'agetlgpcky D. Weathierford ABSENT: Noqe.^ '¥v''- , . The Sand^.||i@^s^unicip^^Citno'Pi^^ggt in r^ular session on June 24, 2013 in Room #211 o^^§irf'9^|r{n_gs f§idf|ipipal §fflfliijgxp'ursuant to the agenda filed with the City Clerk's'lljfice and post^cj,:,at 2:"0(^|D.m., on J'ufig 19, 2013 on the bulletin board located in the firsf-f|or lobby of tfi:e|§and Sgnrigs Municipal Building, 100 East Broadway, Sand Springs, CSfahoma ">;"*"-::>:\. Call to Orderll: """"" ''"Sv. Chairman BurdgeTajjeo1 the meeting to order at the noted time of 8:01 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Nichols, here; Trustee Honn, here; Trustee Phillips, here; Vice Chairman Neal, here; Chairman Burdge, here; Trustee Jackson, here; Trustee Rankin, here.  MUNICIPAL AUTHORITY MINUTES JUNE 24, 2013 PAGE 2 3. Board Appointments A) Airport Advisory Board 1. Chairman Burdge informed Trustees of the reappointment of Chris Schuermann to serve as a representative on the Airport Advisory Board for a three-year term to July 2016. A motion was made by Chairman Burdge and seconded by Trustees that Chris Schuermann be reappointed to serve as a representative on the Airport Advisory Board for a three-year term to July 2016. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Jackson, aye; Chairman Burdge, aye; Vice Chairman Neal, aye; Trustee Phillips, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 4. Consent Agenda (A-E) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3E. A motion was made by Vice Chairman Neal and seconded by Trustee Jackson to approve the Consent Agenda Items 3A through 3E, as follows: A) The minutes of the May 20, 2013 regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The FY2013-2014 Recycling Program Operation Agreement Renewal in the amount of $21,717.39 with the Metropolitan Environmental Trust - the M.e.t. D) An expenditure in the amount of $36,214.80 to Precision Small Engine Company for eight (8) air circulation fans for the golf course. E) The declaration as surplus Unit No. 1301 - 1987 Nissan Dump Bed Truck- VIN - 1N6HD15H9HC345062.  MUNICIPAL AUTHORITY MINUTES JUNE 24, 2013 PAGE 3 Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Phillips, aye; Vice Chairman Neal, aye; Chairman Burdge, aye; Trustee Jackson, aye; Trustee Rankin, aye. The motion carried 7-0-0. 5. Revised Sand Springs-Pogue Airport (SSPA) Ground Lease Derek Campbell, Public Works Director, requested Trustees' approval of the revised SSPA Ground Lease and new Ground Lease Rates. Derek Campbell, Public Works Director, provided a brief overview of the revised Ground Lease and Rates. A motion was made by Vice Chairman Neal and seconded by Trustee Nichols that requested approval of the revised SSPA Ground Lease and new Ground Lease Rates, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Jackson, aye; Chairman Burdge, aye; Vice Chairman Neal, aye; Trustee Phillips, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 6. Proposed Aviation Services Operator (ASO) License Agreement - Production Air Services Derek Campbell, Public Works Director, requested Trustees' approval of the ASO License Agreement with Production Air Services. Derek Campbell, Public Works Director, provided a brief overview of the ASO License Agreement and noted that B.J. Crocker of Production Air Services was in attendance to address questions of Trustees. A motion was made by Trustee Jackson and seconded by Trustee Rankin that the requested approval of the ASO License Agreement with Production Air Services, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Phillips, aye; Vice Chairman Neal, aye; Chairman Burdge, aye; Trustee Jackson, aye; Trustee Rankin, aye. The motion carried 7-0-0.  MUNICIPAL AUTHORITY MINUTES JUNE 24, 2013 PAGE 4 7. Water Meter Change-Out and Conversion to Fixed-Base Automatic Meter Reading Derek Campbell, Public Works Director, requested Trustees' approval of Resolution No. M13-05 modifying loan obligations and contracts related to the Municipal Authority's Oklahoma Drinking Water State Revolving Fund Loan No. ORF-09-0031-DW, related to the AMR project No. DWSRF P40-1020420-01. Derek Campbell, Public Works Director, provided a brief overview of Resolution No. M13-05. Trustee Nichols noted the Public Works Advisory Committee reviewed this item. A motion was made by Trustee Honn and seconded by Vice Chairman Neal that the requested approval of .Resolution No. M13-05 modifying loan obligations and contracts related to the Municipal Authority's Oklahoma Drinking Water State Revolving Fund Loan No. ORF-09-0031-DW, related to the AMR project No. DWSRF P40-1020420-01, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Jackson, aye; Chairman Burdge, aye; Vice Chairman Neal, aye; Trustee Phillips, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 8. Financial Reports The regular monthly Financial Reports for all funds are provided during the City Council meeting. 9. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 10. City Manager's and Trustees' Report There was nothing further to report at this time. 11. Adjournment The meeting adjourned at the noted time of 8:12 p.m. Janice L. Almy, Secretary