Municipal Authority

M-3A MINUTES Sand Springs Municipal Authority June 27, 2016 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (2-0) Vice Chairman John Fothergill (2-0) Trustee Phil Nollan (2-0) Trustee Patty Dixon (2-0) Trustee Beau Wilson (2-0) Trustee Brian Jackson 21-0) Trustee Jim Spoon (2-0) ALSO PRESENT: City Manager Elizabeth Gray Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on June 27, 2016 in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 3:00 pm, on June 23, 2016 on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 9:29 pm. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Fothergill, here; Chairman Burdge, here; Trustee Wilson, here; Trustee Nollan, here. 3. Consent Agenda (A-E) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.  MUNICIPAL AUTHORITY MINUTES JUNE 27, 2016 PAGE 2 Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3E. A motion was made by Trustee Spoon and seconded by Vice Chairman Fothergill to approve the Consent Agenda Items 3A through 3E. A) The Minutes of the May 23, 2016 regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) A Supplement Appropriation within the Municipal Authority Golf Course Fund for an increase to the Revenue: Transfer-In MA Water Utility Fund line item in the amount of $150,000 and an increase to the Ending Unrestricted Net assets line item in the amount of $150,000 and within the Municipal Authority Water Utility Fund for an increase to the Expense: Transfer-Out MA Golf Course Fund line item in the amount of $150,000 and a decrease to the Ending Unrestricted Net Assets line item in the amount of $150,000. D) The FY17 Workers’ Compensation Plan for employees provided through Oklahoma Municipal Assurance Group (OMAG) and authorization for the Chairman to sign said Agreement. E) The FY17 Plans with Oklahoma Municipal Assurance Group (OMAG) for Liability and Property coverage. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Board/Committee Appointments A) Sand Springs Airport Advisory Board 1) Chairman Burdge informed Trustees that the appointment of a representative to serve on the Sand Springs Airport Advisory Board for a three (3) year term to May 2019 would be passed at this time.  MUNICIPAL AUTHORITY MINUTES JUNE 27, 2016 PAGE 3 2) Chairman Burdge informed Trustees that the appointment of a representative to serve on the Sand Springs Airport Advisory Board for a three (3) year term to May 2019 would be passed at this time. B) Sand Springs/Sapulpa Joint Board Chairman Burdge informed Trustees that he may consider the appointment of an alternate to serve on the Sand Springs/Sapulpa Joint Board for a one (1) year term to May 2017. A motion was made by Chairman Burdge and seconded by Vice Chairman Fothergill that the City Manager (Elizabeth Gray) be appointed as an alternate to serve on the Sand Springs/Sapulpa Joint Board for a one (1) year term to May 2017. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Fothergill, aye; Chairman Burdge, aye; Trustee Wilson, aye; Trustee Nollan, aye. The motion carried 7-0-0. 5. Five (5) Year Ground Lease Option – Ullrich Aviation Ken Madison, Airport Supervisor, requested Trustees’ approval of the five (5) year Ground Lease Option with Ullrich Aviation. A motion was made by Vice Chairman Fothergill and seconded by Trustee Jackson that the requested approval of the five (5) year Ground Lease Option with Ullrich Aviation, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 6. Rear Loading Solid Waste Truck – Bid No. 1039 1) Supplemental Appropriation Derek Campbell, Public Works Director, requested Trustees’ approval of a Supplemental Appropriation within the Municipal Authority Short Term Capital Fund for an increase to the Solid Waste Residential – Auto and Truck line item in the amount of $2,500 and a decrease to the Ending Net Assets line item in the amount of $2,500 for the award of Bid No. 20139 for the purchase of a Rear Loading solid Waste Truck.  MUNICIPAL AUTHORITY MINUTES JUNE 27, 2016 PAGE 4 A motion was made by Trustee Wilson and seconded by Trustee Dixon that the requested approval of a Supplemental Appropriation within the Municipal Authority Short Term Capital Fund for an increase to the Solid Waste Residential – Auto and Truck line item in the amount of $2,500 and a decrease to the Ending Net Assets line item in the amount of $2,500 for the award of Bid No. 20139 for the purchase of a Rear Loading solid Waste Truck, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Fothergill, aye; Chairman Burdge, aye; Trustee Wilson, aye; Trustee Nollan, aye. The motion carried 7-0-0. 2) Award of Bid No. 1039 Derek Campbell, Public Works Director, requested Trustees’ approval of the Award of Bid No. 1039 for the purchase of a Crane Carrier Chassis with the Loadmaster body type Rear Loading Solid Waste Truck to Summit Truck Group in the amount of $237,243. A motion was made by Vice Chairman Fothergill and seconded by Trustee Nollan that the requested approval of the Award of Bid No. 1039 for the purchase of a Crane Carrier Chassis with the Loadmaster body type Rear Loading Solid Waste Truck to Summit Truck Group in the amount of $237,243, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 7. Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 8. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills.  MUNICIPAL AUTHORITY MINUTES JUNE 27, 2016 PAGE 5 9. City Manager’s and Trustees’ Report There was nothing further to report at this time. 10. Adjournment The meeting adjourned at the noted time of 9:35 pm. _______________________________ Janice L. Almy, Secretary  M-3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS July, 2016 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,615,195 $ 388,243 $ 388,243 TO: Cap Impr W&WW Fund (sales tax) 3,085,195 260,743 260,743 Mun Auth Golf Course Fund 250,000 20,833 20,833 Capital Improvement Fund 30,000 2,500 2,500 Mun Auth Airport Fund 50,000 4,167 4,167 General Fund 980,000 81,667 81,667 Water Meter Replacement Fund 200,000 16,667 16,667 Airport Construction Fund 20,000 1,667 1,667 FROM: Mun Auth Solid Waste Utility Fund $ 700,000 $ 58,333 $ 58,333 TO: General Fund 700,000 58,333 58,333 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 83,333 TO: Stormwater Capital Impr Fund 1,000,000 83,333 83,333 FROM: Mun Auth Golf Course Fund $ 25,500 $ 3,000 $ 3,000 TO: Golf Course Capital Improvement Fund 25,500 3,000 3,000  M-3C Agenda item #______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: July 25, 2016 SUBJECT: RESOLUTION No. 17-01 and M17-01 COUNCIL AND THE MUNICIPAL AUTHORITY WILL CONSIDER A RESOLUTION APPROVING THE ANNUAL RENEWAL OF EXISTING SALES TAX AGREEMENTS BETWEEN THE CITY AND SSMA THAT ARE REQUIRED FOR BOND FINANCING. BACKGROUND AND HISTORY: As a part of the existing bond financing that has been used by the Sand Springs Municipal Authority (Revenue Bonds for the Wastewater Plant, Public Works Facility and other Public Works Improvements, and Revenue bonds for Public Safety), the City and the Municipal Authority entered into the five attached Sales Tax Agreements that provide additional security for the payment of the bond, basically pledging City sales tax if needed to repay the debt. The agreements require annual renewal and the approval of the joint resolution simply renews those existing agreements. STAFF RECOMMENDATION: Approval of the resolution renewing the sales tax agreements. BUGETARY IMPACT: None. COMPILED BY: Finance Director & City Attorney APPROVED BY: City Manager Attachments: List of attachments: (1) proposed resolution; (2) Sales Tax Agreement Dated October 1, 2013; (3) Sales Tax Agreement Dated November 1, 2012; (4) Sales Tax Agreement Dated December 1, 2009; (5) Sales Tax Agreement Dated December 1, 2015; and (6) Sales Tax Agreement Dated March 1, 2016.  RESOLUTION NO. 17-01 and M17-01 A RESOLUTION RENEWING, RATIFYING AND REAFFIRMING, FOR FISCAL YEAR 2016-17, THE “SALES TAX AGREEMENTS” BETWEEN THE CITY OF SAND SPRINGS AND THE SAND SPRINGS MUNICIPAL AUTHORITY. WHEREAS, The City Council of the City of Sand Springs has previously approved sales tax agreements between the City and the Sand Springs Municipal Authority wherein the City agreed to make payments to the Authority in amounts sufficient to pay when due all principal and interest on the Authority’s Utility System Revenue Promissory Notes including but not limited to the Utility Systems Revenue Bonds Series 2012, the Utility System Revenue Notes Refunding Series 2013; various notes referenced in the 2009 Sales Tax Agreement dated December 1, 2009; as well as the Capital Improvement Revenue Bonds 2015, and the Capital Improvement Revenue Bonds 2016. WHEREAS, annual renewal of the agreements is necessary and appropriate for the current fiscal year as a routine annual renewal, and is in the best interest of the residents of the City of Sand Springs and the rate payers of the municipal authority. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS AND BY THE TRUSTEES OF THE SAND SPRINGS MUNCIPAL AUTHORITY: SECTION 1. The Sales Tax Agreement dated October 1, 2013, the Sales Tax Agreement dated November 1, 2012, and the Sales Tax Agreement dated December 1, 2009, the Sales Tax Agreement dated December 1, 2015, the Sales Tax Agreement dated March 1, 2016, and all other current Sales Tax Agreements between the City and the Authority are hereby renewed, ratified and affirmed by the City of Sand Springs and Sand Springs Municipal Authority for the current fiscal year. PASSED AND APPROVED by the City Council of the City of Sand Springs this 25th day of July, 2016. ________________________________ Mike Burdge, Mayor of the City of Sand Springs and Chairman of the Sand Springs Municipal Authority ATTEST: ____________________________________ Janice Almy, City Clerk/Secretary ____________________________________ David L. Weatherford, City/Authority Attorney RESOLUTION NO. 17-01 and M17-01 – Page 2 M-3D M-3E M-4 M-6A