Municipal Authority

M-3A MINUTES Sand Springs Municipal Authority July 25, 2016 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (3-0) Vice Chairman John Fothergill (3-0) Trustee Patty Dixon (3-0) Trustee Beau Wilson (3-0) Trustee Brian Jackson (3-0) Trustee Jim Spoon (3-0) ALSO PRESENT: City Manager Elizabeth Gray Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: Trustee Phil Nollan (2-1) The Sand Springs Municipal Authority met in regular session on July 25, 2016 in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:00 pm, on July 21, 2016 on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 8:14 pm. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Fothergill, here; Chairman Burdge, here; Trustee Wilson, here; Trustee Nollan, no response. It was noted for the records that Trustee Nollan was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JULY 25, 2016 PAGE 2 3. Consent Agenda (A-E) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3E. A motion was made by Vice Chairman Fothergill and seconded by Trustee Wilson to approve the Consent Agenda Items 3A through 3E. A) The Minutes of the June 27, 2016 regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) Resolution No. M17-01, a resolution renewing, ratifying and reaffirming, for Fiscal Year 2016-17, the “Sales Tax Agreements” between the City of Sand Springs and the Sand Springs Municipal Authority. D) The annual contract renewal with Sungard Public Sector, Inc. for financial software package. E) The acceptance of the recommendation of the Sand Springs-Sapulpa Joint Board for the approval of Change Order No. 2 to the contract for Emergency Repairs 2014 with T-G Excavating, Inc. in the amount of $8,205.00 (Sand Springs 60% share $4,923.00) for bonds and insurance to permit a one-year extension of the contract through August 19, 2017. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES JULY 25, 2016 PAGE 3 4. Board/Committee Appointments A) Sand Springs Airport Advisory Board 1) Chairman Burdge informed Trustees of the appointment of a representative to serve on the Sand Springs Airport Advisory Board for an unexpired term to May 2019. A motion was made by Chairman Burdge and seconded by Trustee Wilson that Leia Anderson be reappointed to serve as a representative on the Sand Springs Airport Advisory Board for an unexpired term to May 2019. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Fothergill, aye; Chairman Burdge, aye; Trustee Wilson, aye. The motion carried 6-0-0. 2) Chairman Burdge informed Trustees of the appointment of a representative to serve on the Sand Springs Airport Advisory Board for an unexpired term to May 2019. A motion was made by Chairman Burdge and seconded by Trustee Wilson that Rick Westcott be reappointed to serve as a representative on the Sand Springs Airport Advisory Board for an unexpired term to May 2019. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 5. Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 6. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills.  MUNICIPAL AUTHORITY MINUTES JULY 25, 2016 PAGE 4 7. City Manager’s and Trustees’ Report There was nothing further to report at this time. 8. Adjournment The meeting adjourned at the noted time of 8:17 pm. _______________________________ Janice L. Almy, Secretary  M-3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS August, 2016 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,615,195 $ 385,260 $ 773,503 TO: Cap Impr W&WW Fund (sales tax) 3,085,195 257,760 518,503 Mun Auth Golf Course Fund 250,000 20,833 41,667 Capital Improvement Fund 30,000 2,500 5,000 Mun Auth Airport Fund 50,000 4,167 8,333 General Fund 980,000 81,667 163,333 Water Meter Replacement Fund 200,000 16,667 33,334 Airport Construction Fund 20,000 1,667 3,333 FROM: Mun Auth Solid Waste Utility Fund $ 700,000 $ 58,333 $ 116,667 TO: General Fund 700,000 58,333 116,667 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 166,667 TO: Stormwater Capital Impr Fund 1,000,000 83,333 166,667 FROM: Mun Auth Golf Course Fund $ 25,500 $ - $ 3,000 TO: Golf Course Capital Improvement Fund 25,500 - 3,000 M-3C M-4