Municipal Authority

M3A MINUTES Sand Springs Municipal Authority Special Meeting September 12, 2016 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge Vice Chairman John Fothergill Trustee Patty Dixon Trustee Beau Wilson Trustee Brian Jackson Trustee Jim Spoon ALSO PRESENT: City Manager Elizabeth Gray Authority Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: Trustee Phil Nollan The Sand Springs Municipal Authority met in special session on September 12, 2016 in Room No. 203 of the Sand Springs Municipal Building pursuant to the special meeting notice and agenda filed with the City Clerk’s office and posted at 2:00 pm, on September 8, 2016 on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 8:04 pm. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Fothergill, here; Chairman Burdge, here; Trustee Wilson, here. 3. Consent Agenda (A-B) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item.  MUNICIPAL AUTHORITY MINUTES SEPTEMBER 12, 2016 PAGE 2 There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3B. A motion was made by Vice Chairman Fothergill and seconded by Trustee Wilson to approve the Consent Agenda Items 3A through 3B. A) The minutes of the August 22, 2016 regular Municipal Authority meeting. B) Change Order No. Five (5) to the Agreement with Walters-Morgan Construction, Inc. for an increase in the amount of $27,001.22 and an increase in the contract time of 14 calendar days as it relates to the Waste Water Treatment Plant Improvements project – Bid No. 1012. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. Automated Meter Reading System Warranty Settlement Assistant City Manager Daniel Bradley provide an overview of the Automated Meter Reading System Warranty Settlement. Emergency Management Director Greg Fisher provide an overview of the technology involved and the upgrade to the meter reading devices. Finance Director Kelly Lamberson provide options for funding the settlement project. A) Transfer of Appropriation Assistant City Manager Daniel Bradley requested Trustees approval of a Transfer of Appropriation within the Water Meter Replacement Fund in the amount of $350,000 from the Water Meter Replacement project in to a new project called “AMR Equipment”. Following lengthy discussion, a motion was made by Trustee Wilson and seconded by Trustee Nollan that the requested approval of a Transfer of Appropriation within the Water Meter Replacement Fund in the amount of $350,000 from the Water Meter Replacement project in to a new project called “AMR Equipment”, as presented, be approved.  MUNICIPAL AUTHORITY MINUTES SEPTEMBER 12, 2016 PAGE 3 Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Vice Chairman Fothergill, aye; Chairman Burdge, aye; Trustee Wilson, aye; Trustee Nollan, aye. The motion carried 6-0-0. B) Warranty Settlement Assistant City Manager Daniel Bradley requested Trustees acceptance of ITRON’s Warranty Settlement proposal and authorization for the Chairman to sign said settlement. A motion was made by Vice Chairman Fothergill and seconded by Trustee Wilson that the requested acceptance of ITRON’s Warranty Settlement proposal and authorization for the Chairman to sign said settlement, as requested, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 5. Adjournment The meeting adjourned at the noted time of 8:25 pm. _______________________________ Janice L. Almy, Secretary  M3B CITY OF SAND SPRINGS MONTHLY TRANSFERS September, 2016 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: General Fund $ 5,472,971 $ 371,928 $ 1,149,682 TO: Mun Auth Water Utility Fund 3,085,195 247,952 766,455 Street Impr Fund 1,542,598 123,976 383,227 Public Safety Cap Impr Fund (Jan 2017) 691,509 - - Economic Dev Cap Impr Fund (Jan 2017) 153,669 - - (sales tax) TRANSFERS PER COUNCIL ACTION FROM: General Fund $ 762,000 $ 1,000 $ 400,595 TO: General Short Term Capital Fund(E911) 12,000 1,000 3,000 Tax Increment District Fund 750,000 - 397,595 FROM: Sinking Fund (Interest) $ 1,500 $ - $ 50 TO: General Fund 1,500 - 50 FROM: Capital Impr W&WW Fund $ 800,000 $ 66,667 $ 200,000 TO: Mun Auth Water Util Fund 800,000 66,667 200,000  SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS September, 2016 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,615,195 $ 375,452 $ 1,148,956 TO: Cap Impr W&WW Fund (sales tax) 3,085,195 247,952 766,455 Mun Auth Golf Course Fund 250,000 20,833 62,500 Capital Improvement Fund 30,000 2,500 7,500 Mun Auth Airport Fund 50,000 4,167 12,500 General Fund 980,000 81,667 245,000 Water Meter Replacement Fund 200,000 16,667 50,001 Airport Construction Fund 20,000 1,667 5,000 FROM: Mun Auth Solid Waste Utility Fund $ 700,000 $ 58,333 $ 175,000 General Fund 700,000 58,333 175,000 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 250,000 TO: Stormwater Capital Impr Fund 1,000,000 83,333 250,000 FROM: Mun Auth Golf Course Fund $ 25,500 $ 2,988 $ 5,988 TO: Golf Course Capital Improvement Fund 25,500 2,988 5,988 M5A