Municipal Authority

M3A MINUTES Sand Springs Municipal Authority December 12, 2016 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (8-0) Vice Chairman John Fothergill (8-0) Trustee Phil Nollan (7-1) Trustee Patty Dixon (8-0) Trustee Beau Wilson (8-0) Trustee Brian Jackson (8-0) Trustee Jim Spoon (8-0) ALSO PRESENT: City Manager Elizabeth Gray Assistant City Manager Daniel Bradley Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on December 12, 2016, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m. on December 8, 2016, on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:49 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Fothergill, here; Chairman Burdge, here; Trustee Wilson, here; Trustee Nollan, here. 3. Consent Agenda (A-G) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. MUNICIPAL AUTHORITY MINUTES DECEMBER 12, 2016 PAGE 2 Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3G. A motion was made by Vice Chairman Fothergill and seconded by Trustee Wilson to approve the Consent Agenda Items 3A through 3G. A) The minutes of November 14, 2016, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The authorization for staff to surplus and sell unused AMR equipment, as well as any other unused AMR-related equipment in the future. D) The amendment to the By-Laws and Procedural Rules of the Sand Springs Municipal Authority-Sapulpa Municipal Authority Skiatook Raw Water Conveyance System (SRWCS) Joint Board, said amendment will modify the spending authority of the (SRWCS) management committee to the amount of spending authority delegated to management of each respective Trust pursuant to spending policies adopted by each organization, intending that the managers shall have the same spending authority on behalf of the SRWCS as they would have for other municipal operations; and will modify meeting dates of the “committee”, intending that their meetings shall be held as needed. E) The acceptance of the Shell Lake Dam Breach Plan, Revision-11, and authorization for the Chairman to sign said document. F) Change Order No. 7 to the Agreement with Walters-Morgan Construction, Inc. for an increase in the amount of $43,737.27 and an increase in the contract time of 18 calendar days as relates to the Waste Water Treatment Plant Improvements project – Bid No. 1012. G) Change Order No. 8 to the Agreement with Walters-Morgan Construction, Inc. for an increase in the amount of $39,359.90 and an increase in the contract time of seven (7) calendar days as relates to the Waste Water Treatment Plant Improvements project – Bid No. 1012.  MUNICIPAL AUTHORITY MINUTES DECEMBER 12, 2016 PAGE 3 Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Wilson, aye; Chairman Burdge, aye; Vice Chairman Fothergill, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 5. City Manager’s and Trustees’ Report There was nothing further to report at this time. 6. Adjournment The meeting adjourned at the noted time of 7:51 p.m. _______________________________ Janice L. Almy, Secretary  M3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS January 2017 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,615,195 $ 367,202 $ 2,679,708 TO: Cap Impr W&WW Fund (sales tax) 3,085,195 239,702 1,787,206 Mun Auth Golf Course Fund 250,000 20,833 145,833 Capital Improvement Fund 30,000 2,500 17,500 Mun Auth Airport Fund 50,000 4,167 29,167 General Fund 980,000 81,667 571,667 Water Meter Replacement Fund 200,000 16,667 116,669 Airport Construction Fund 20,000 1,667 11,667 FROM: Mun Auth Solid Waste Utility Fund $ 700,000 $ 58,333 $ 408,333 General Fund 700,000 58,333 408,333 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 583,333 TO: Stormwater Capital Impr Fund 1,000,000 83,333 583,333 FROM: Mun Auth Golf Course Fund $ 25,500 $ 459 $ 13,959 TO: Golf Course Capital Improvement Fund 25,500 459 13,959 M5A