Municipal Authority

MEETiNG NOTICE AND AGENDA Sand Springs Municipai Au仙ority Juiy 24, 2017 ‑ Fo=owing City CounciI Sand Springs MunicipaI BuiIding lOO East Broadway ‑ Room 203 Sand Springs, OkIahoma 74063 WWW,Sandspri nasok.ora 3. Consent Aaenda (A‑E) Ail matte「s iiSted unde「 Consent" a「e conside「ed by the T叫SteeS tO be 「oしItine and wiii be enacted by one motion. Any T田Stee may, howeve「, 「emOVe an item f「om the Consent Agenda by 「equest A) App「ovai of the minuteS Of the June 26, 2017, 「eguia「 MuniCiPal Authority meetlng (City Cierk) B) App「ovai ofthe monthiyT「ansfe「s of Funds (Finance) C) App「ovai of ResoIutlOn No. M18‑01, a 「eSOlution approving the annuai 「enewal of exiSting Saies tax ag「eements between the Crty of Sand Sp‖ngS and the Sand Sp「lngS MuniCiPai Autho「rty that a「e 「equired fo「 Bond F一nanClng (FlnanCe) D) App「oval of ltron endpoint pu「chase per agreement app「oved Septembe「 12, 2016 (FinanCe) E) Acceptance of the 「ecommendatiOn Of the Sand Sp‖ngS‑Sapuipa Joint Boa「d fo「 app「oval of Change O「de「 No 3 to the contract fo「 Eme「gency Repai「S 2014 Mth T‑G Excavatlng, lnc in the amount of $8,205.00 (Sand Spmgs 60% sha「e $4,923 00) fo「 bonds and lnSu「anCe tO Permit a one‑yea「 eXtenSion of the cont「act th「ough August 18, 2018 (PubiiCWorks)  IVlunicipaI Au仙ority Agenda JuIy 24, 2O17 Page 2 4. AnnuaI Rate Adiustment and RenewaI ‑ Waste Manaclement 丁ⅢSteeS may COnSide「 app「oval of Renewai No l, fo「 a one yea「 extension to July 2018, W軸Waste Management of Okしahoma, lnc・; inciuding the new disposaI fee rate of $22.04 per ton. (P「esented by: Vemon S面th, Infrast叫ctu「e PIanning Administrato「) Motion Second 5. Financiai Report The 「eguIar monthly Financiai Report fo「 ali funds is p「OVided to Trustees fo「 thei「 review and information (Finance) 6, Cor「espondence The foIiowing co「「espondence is p「ovided to T川SteeS fo「 their review and information: A) Regula「monthly b=Is (FinanCe) 7, Citv Manaaer s and Trustees Report The City Manager and/o「 T「ustees wiii p「ovide updates 「ega「ding 「ecent and upcoming events and p「Qjects, SCheduied events of inte「est, and the general OPerations of the MuniCiPal Autho「ity. No action lS tO be faken・ (AdminIStration)  MA3A MINUTES Sand Springs Municipal Authority June 26, 2017 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (2-0) Vice Chairman Beau Wilson (2-0) Trustee Phil Nollan (2-0) Trustee Patty Dixon (2-0) Trustee Christine Hamner (1-1) Trustee Brian Jackson (2-0) Trustee Jim Spoon (2-0) ALSO PRESENT: City Manager Elizabeth Gray Assistant City Manager Daniel Bradley Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on June 26, 2017, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:30 p.m., on June 22, 2017, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 8:56 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Wilson, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Nollan, here. 3. Consent Agenda (A-E) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.  MUNICIPAL AUTHORITY MINUTES JUNE 26, 2017 PAGE 2 Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3G. A motion was made by Trustee Spoon and seconded by Trustee Hamner to approve the Consent Agenda Items 3A through 3G. A) The Minutes of the May 22, 2017, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The Year End Budget Adjustments. D) The FY18 Worker’s Compensation Plan insurance renewal for employees provided through Oklahoma Municipal Assurance Group (OMAG). E) The FY18 plans with Oklahoma Municipal Assurance Group (AMAG) for Liability and Property coverage. F) A Supplemental Appropriation in the Municipal Authority Water Utility Fund for an increase to the Transfers Out: MA Short Term Capital Fund in the amount of $58,770 and a decrease to the Ending Unrestricted Net Assets in the amount of $58,770; and in the MA Short Term Capital Fund for an increase to the Transfers In: MA Water Utility Fund in the amount of $58,770 and for an increase to the Water M&O line item (1.5 T Pickup) in the amount of $58,770. G) The purchase of a Ford F550 truck and utility bed for Water Maintenance & Operations Replacement of Vehicle Unit #474, a 2006 Dodge pickup. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Board/Committee Appointments A) Sand Springs/Sapulpa Joint Board The Sand Springs/Sapulpa Joint Board shall be comprised of the Chairmen and Vice-Chairmen and/or their designee of the Sand Springs Municipal Authority and the Sapulpa Municipal Authority.  MUNICIPAL AUTHORITY MINUTES JUNE 26, 2017 PAGE 3 1) Chairman Burdge informed Trustees that he may reconsider the appointment of an designee to serve on the Sand Springs/Sapulpa Joint Board for a one (1) year term to May 2018. A motion was made by Chairman Burdge and seconded by Trustee Nollan that City Manager Elizabeth Gray be appointed as a designee to serve on the Sand Springs/Sapulpa Joint Board for a one (1) year term to May 2018. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Wilson, aye; Chairman Burdge, aye; Trustee Hamner, aye; Trustee Nollan, aye. The motion carried 7-0-0. B) Sand Springs Airport Advisory Board 1) Chairman Burdge informed Trustees of the consideration of an appointment of a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. A motion was made by Chairman Burdge and seconded by Vice Chairman Wilson that Tom Campbell be reappointed as a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 2) Chairman Burdge informed Trustees of the consideration of an appointment of a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. A motion was made by Chairman Burdge and seconded by Trustee Hamner that Robert Fleenor be reappointed as a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Wilson, aye; Chairman Burdge, aye; Trustee Hamner, aye; Trustee Nollan, aye. The motion carried 7-0-0.  MUNICIPAL AUTHORITY MINUTES JUNE 26, 2017 PAGE 4 3) Chairman Burdge informed Trustees of the consideration of an appointment of a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. A motion was made by Chairman Burdge and seconded by Trustee Nollan that Mark Manahan be reappointed as a representative to serve on the Sand Springs Airport Advisory Board for a three-year term to May 2020. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 5. Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 6. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 7. City Manager’s and Trustees’ Report There was nothing further to report at this time. 8. Adjournment The meeting adjourned at the noted time of 9:02 p.m. _______________________________ Janice L. Almy, City Clerk  MA3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS July 2017 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,518,383 $ 384,511 $ 384,511 TO: Cap Impr W&WW Fund (sales tax) 3,024,383 260,014 260,014 Mun Auth Golf Course Fund 175,000 14,583 14,583 Capital Improvement Fund 30,000 2,500 2,500 Mun Auth Airport Fund 50,000 4,167 4,167 General Fund 980,000 81,667 81,667 Water Meter Replacement Fund 200,000 16,663 16,663 Airport Construction Fund 30,000 2,500 2,500 FROM: Mun Auth WasteWater Utility Fund $ 200,000 $ 16,663 $ 16,663 TO: General Fund 200,000 16,663 16,663 FROM: Mun Auth Solid Waste Utility Fund $ 500,000 $ 41,667 $ 41,667 TO: General Fund 500,000 41,667 41,667 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 83,333 TO: Stormwater Capital Impr Fund 1,000,000 83,333 83,333 FROM: Mun Auth Golf Course Fund $ 25,500 $ 2,900 $ 2,900 TO: Golf Course Capital Improvement Fund 25,500 2,900 2,900  MA3C Agenda item #______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: July 24, 2017 SUBJECT: RESOLUTION NO. 18-03 AND M-18-01 STAFF RECOMMENDATION: Council and the Municipal Authority will consider approval of Resolution Nos. 18- 03 and M-18-01, resolutions approving the annual renewal of existing sales tax agreements between the City and Sand Springs Municipal Authority that are required for Bond Financing. BACKGROUND AND HISTORY: As a part of the existing bond financing that has been used by the Sand Springs Municipal Authority (Revenue Bonds for the Wastewater Plant, Public Works Facility and other Public Works Improvements, and Revenue bonds for Public Safety), the City and the Municipal Authority entered into the five attached Sales Tax Agreements that provide additional security for the payment of the bond, basically pledging City sales tax if needed to repay the debt. The agreements require annual renewal and the approval of the joint resolution simply renews those existing agreements. BUGETARY IMPACT: None. COMPILED BY: Finance Director & City Attorney APPROVED BY: City Manager Attachments: List of attachments: (1) proposed resolution; (2) Sales Tax Agreement Dated October 1, 2013; (3) Sales Tax Agreement Dated November 1, 2012; (4) Sales Tax Agreement Dated December 1, 2009; (5) Sales Tax Agreement Dated December 1, 2015; and (6) Sales Tax Agreement Dated March 1, 2016.  RESOLUTION NO. 18-03 and M-18-01 A RESOLUTION RENEWING, RATIFYING AND REAFFIRMING, FOR FISCAL YEAR 2017-18, THE “SALES TAX AGREEMENTS” BETWEEN THE CITY OF SAND SPRINGS AND THE SAND SPRINGS MUNICIPAL AUTHORITY. WHEREAS, The City Council of the City of Sand Springs has previously approved sales tax agreements between the City and the Sand Springs Municipal Authority wherein the City agreed to make payments to the Authority in amounts sufficient to pay when due all principal and interest on the Authority’s Utility System Revenue Promissory Notes including but not limited to the Utility Systems Revenue Bonds Series 2012, the Utility System Revenue Notes Refunding Series 2013; various notes referenced in the 2009 Sales Tax Agreement dated December 1, 2009; as well as the Capital Improvement Revenue Bonds 2015, and the Capital Improvement Revenue Bonds 2016. WHEREAS, annual renewal of the agreements is necessary and appropriate for the current fiscal year as a routine annual renewal, and is in the best interest of the residents of the City of Sand Springs and the rate payers of the municipal authority. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS AND BY THE TRUSTEES OF THE SAND SPRINGS MUNCIPAL AUTHORITY: SECTION 1. The Sales Tax Agreement dated October 1, 2013, the Sales Tax Agreement dated November 1, 2012, and the Sales Tax Agreement dated December 1, 2009, the Sales Tax Agreement dated December 1, 2015, the Sales Tax Agreement dated March 1, 2016, and all other current Sales Tax Agreements between the City and the Authority are hereby renewed, ratified and affirmed by the City of Sand Springs and Sand Springs Municipal Authority for the current fiscal year. PASSED AND APPROVED by the City Council of the City of Sand Springs this 24th day of July, 2017. __________________________ Mike Burdge, Mayor of the City of Sand Springs and Chairman of the Sand Springs Municipal Authority ATTEST: ______________________________ Janice L. Almy, City Clerk ______________________________ David L. Weatherford, City Attorney  MA3D Agenda item #_______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: __ July 24, 2017___ SUBJECT: APPROVAL OF ITRON ENDPOINT PURCHASE PER AGREEMENT APPROVED SEPTEMBER 12, 2016 BACKGROUND AND HISTORY: On September 12, 2016, Council approved a warranty settlement with ITRON for the Automated Meter Reading project. This settlement allowed for the delivery of 4,000 endpoints at no extra charge to the City, and allows for the purchase of the remaining 8,400 endpoints at a discounted price of $34.75 totaling $291,900 through July 31, 2017. Upon approval of this agenda item, the City will move forward with the remaining purchase of endpoints prior to expiration of the discount offer. BUGETARY IMPACT: Included in the FY16 budget to be rolled over to the FY17 budget STAFF RECOMMENDATION: Approval of the purchase of the remaining 8,400 endpoints totaling $291,900 per ITRON warranty settlement. COMPILED BY: Kelly Lamberson PRESENTEB BY: Elizabeth A. Gray Finance Director City Manager ATTACHMENTS: ITRON amendment to agreement and warranty settlement  MA3E Agenda Item # 登園 Sand Springs cITY OF SAND SPRINGS Consent/Reg山ar O K L A H O M touNCエL/AUTHORITY STAFF REPORT MEETING DATE: JulY 24. 2017 SUBJECT: SKIATOOK RAW WATER CONVEYANCE SYSTEM 〈SRWCS) EMERGENCY REPAIR CONTRACT FOR FY 2018 CHANGE ORDER NO. 3 STAFF RECOMMENDATION: That the T「ustees accept the 「ecommendatiOn Of the Sand Sp「IngS‑Sapulpa Joint Boa「d, and app「ove Change Order No. 3 to the cont「act for Eme「gency Repai「S 2014 With T‑G Excavating, lnc. 1n the amo…t Of $8,20500 (Sand Springs 60% sha「e $4,923.00) fo「 bonds and insu「ance to pe「mit a one‑yea「 eXtenSIOn Of the cont「act BACKGROUND AND HiSTORY: The T「ustees have p「eviOuSiy app「oved emergency 「epai「 cont「acts providing fo「 SPeCial equipment and manpowe「 on around the cIock notice to assure expedIted 「esumptIOn Of wate「 suppIy th「ough the SRWCS in event of unexpected service diSruPtlOn. At thelr Juiy 28, 2014 meetIng, the T「ustees awa「ded the cont「act fo「 Emergency Repai「s 2014 to T‑G Excavating, lnc fo「 a pe「iod of one‑yea「. The contract Eme「gency Repal「S 2O14 contalnS the speciai p「ovision fo「 cont「act 「enewai options to extend the cont「act tlme in One‑yea「 InC「ementS fo「 each of the fou「 consecutive yea「s foiIowing the o「lginaI cont「act du「atiOn, uPOn mutuai ag「eement between the cont「acto「 and the municipai autho「ities. T‑G Excavating, inc is in agreement, and the Sand Sp「IngS‑SapuIpa Jolnt Boa「d, at theI「 Juiy 18, 2017 meeting, VOted to 「ecommend app「OVaI of Change Orde「 No. 3 to the cont「act BUDETARY iMPACT: The Sand Sp「IngS 60% share ($46,666 20) has been app「oved in the FY 2018 SRWCS Ope「ating Budget to 「etain the o「iginal cont「act amount of $77,777.00 fo「 use Funds fo「 this wo「k and cont「act extension a「e contained in the approved FY 2018 MunlCipai Authority Wate「 Utiiity Fund ‑ Wate「 Skiatook Wate「 System, Budget Sheets Account 720‑91 3O‑432 20‑35.  ー2‑ COMPILED BY: F「ank Weigie, PubilC Wo「ks, DlVISiOn SupervlSO「 PRESENTED By: F「ank Welgie o「 De「ek Campbei上Publ‑C Wo「ks Dl「eCtO「, CIty Enginee「 ATTACHMENTS: Clty Of Sand Springs ‑ MunlCIPal Autho「ity Wate「 ∪帥ty Fund ‑ Wate「 Skiatook Water System ‑ Budget Sheets Account 720‑9130‑432 20‑35 Wtr. DISt. & WW Co=ection. 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R甜機軸珂一一で 一覧へ/ ′/l{/ ∧,珂 C軸胸丁8… 7名簿、 ● ● A軸。∴殖「一為 ′ vp 乞窪閉講 ▲。。珂 Con調子.1軸q直 嬬善言均 App「DVedby‑ 洋 +￣/ 酵り 諾 襲 MA4  MA6A FlnanCe Director / City Treasurer su。s。n。。d 。nd sw。m ,。 。。for。 m。 ,h,S ;咋 d。, 。f 醒星星星題 一二二二〇三三‑‑"ノ  CITY OF SAND SPRINGS O7/24/201 7 MUNICIPAL AUTHORTTY BILLS 710 M ASTORMWATER FUND STORM VVATER 170011 ATWOODS‑SAND SPRiNGS 17OO= ATWOODS‑SAND SPRINGS OO4238 BANK OFAMERiCA OO4240 BANK OFAMERiCA GRAND TOIA」 FOR FUND $954.65 720 M AVVATER UTILITY FUND OOOO12 AMERICAN FIDELITYASSURANCE OO4061 BANK OFAMERICA OO4062 BANK OFAMERICA OO4063 BANK OFAMERICA OO4197 BANK OFAMERICA OO4198 BANK OFAMERICA OO4199 BANK OFAMERiCA OO4200 BANK OFAMERiCA OO42O2 BANK OFAMERiCA OOOOO8 FしEX ACCOUNT ADMINISTRATION OO4339 NEOFUNDS BY NEOPOST OO4325 NEW BENEFiTS LTD PRO623 TULSAAREA UNITED WAY iNC PRO707 TUしSAAREA UN什ED WAY iNC 丁O丁A」  CITY OF SAND SPR萱NGS O7/24/2017 MUN臆C臆PAL AUTHORITY BILLS  C音TY OF SAND SPR萱NGS O7/24/2017 MUN音CIPALAUTHOR看TY BILLS  1 1029400001 82 09 500885 31 61 30094200000001 9400000的000 139364 16 136002 12 5的02 94833953895451 551 91 60029951 7391 61 61 61 89525鵬脚51 71 214︒41 7⁝3931 9︒9491 026346400 CITY OF SAND SPRINGS O7/24/2017 1 1 3 7 (h) (﹂D (卜) 8 0 5 1 4・4・8 1 9 1 6 2 2 1 MUN萱CIPALAUTHORITY BILLS  C音TY OF SAND SPRINGS O7/24/2017 MUN萱C賞PALAUTHORITY BILLS GRANDTOIALFOR FUND $121,054,20 730 MAVVWUTiLITYFUND 3 3︒53642︒5 3642088001 1 21 55⁝5︒1 38開聞42496 00000000000000000000970000004900  982489939 199586 70059006 57049492854791 75900004272261 9000000 599 71 8521 12 7796 2585︒6 75461 141 46 92899了9了52205 52294246掴1 20283360 7 4 . 8 1 3 2 CITY OF SAND SPRINGS O7/24/2017 2 2 MUN暮C萱PALAUTHOR萱TY B看LLS  C萱TY OF SAND SPR萱NGS O7/24/2017 MUN事CIPALAUTHORITY BILLS GRANDTOIA」 FOR FUND $45,892,35 740 MASWUTILITYFUND OOOO14 AMERiCAN FIDELITYASSURANCE OOOOIO FLEXACCOUNT ADMINiSTRATION PRO623 LONNIE D ECK CHAPTER 13 TRUSTEE PRO707 LONNIE D ECKCHAPTER 13TRUSTEE PRO623 TULSAAREA UNITED WAY INC PRO707 TULSAAREA UNITED WAY INC 丁O丁A」  CITY OF SAND SPRINGS O7/24/2017 MUNICIPALAUTHOR漢TY BILLS 45340696001 071 31 4051 851 831 05301 0320720751 821 0了840722 84539 300927 1000000009 50020200045000 155 6 GRANDTOIALFOR FUND $24,996.10 760 M AAiRPORT FUND OOOO15 AMERiCAN FIDELITYASSURANCE PRO623 TULSAAREA UNITED WAY INC PRO707 TULSAAREA UNITED WAY INC 丁O丁A」  CITY OF SAND SPR萱NGS O7/24/2017 MUNICIPALAUTHOR音TY BILLS GRANDTOIAL FOR FUND $18,533.78 780 MAGOLF COURSE FUND GOLF COURSE OO4273 AMERiCAN ELECTRiC POWER OO4319 AMERICAN ELECTRIC POWER 170011 ATWOODS‑SAND SPRINGS 17OO= ATWOODS‑SAND SPRINGS 170084 LAMPTON WELDING SUPPLY 170101 O REIL」YAU丁O PARTS ‑S S 170101 O REILLYAUTO PARTS ‑S S 170101 O REILLYAUTO PARTS ‑ S S 170102 P&K EQUiPMENT‑FARMPLAN 1701O9 R&R PRODUCTS INC 17OIO9 R&R PRODUCTS INC 170109 R&R PRODUC丁S INC 1701O9 R&R PRODUCTS iNC 171205 RIDDLE PLANT FARM 171205 RiDDLE PLANT FARM GOLF COURSE MAiNTENANCE TOIAL OO4318 AMERICAN ELECTRIC POWER 171195 AMSAN 171195 AMSAN 171195 AMSAN 17OO= ATWOODS‑SAND SPRINGS 170011 ATWOODS‑SAND SPRINGS  CITY OF SAND SPR萱NGS O7/24/2017 MUNIC漢PALAUTHOR萱TY BILLS GRANDTOIALFORFUND $6,796.91 GRANDTOIAL $218,227.99 07/24/之017 07/24/之017 07/24/201 7