Municipal Authority
Regular MeetingSand Springs, OK · August 28, 2017
Minutes
MINUTES
Sand Springs MunicipaI Authority
August28, 2017
Room #203 Fo=owing City Councii
Sand Springs Municipai BuiIding
lOO East Broadway
Sand Springs, OkIahoma 74063
MEMBERS PRESENT: Chairman Mike Burdge (4‑0)
Vice Chalrman Beau Wiison (4‑0)
T皿Stee Phii Noiian (4‑0)
T叫Stee Patty DIXOn (4‑0)
丁川Stee Chnstlne Hamne「 (3‑1 )
T山Stee Bnan Jackson (4‑0)
TⅢStee Jim Spoon (3‑1)
ALSO PRESENT: City Manager EiiZabeth Gray
AssiStant City Manager Danlei Bradiey
Authority Attomey Davld Weatherford
Clty Clerk JanlCe L Aimy
MEMBERS ABSENT: None
The Sand Sp「lngS MuniciPal Authority met ln reguiar sessIOn On August 28, 2017, in
Room No 203 ofthe Sand SprlngS MunlCIPaI Buliding PurSuant tO the agenda個ed Wth
the City Cierk s offl∞ and posted at ll:00 am , On August 24, 2017, On the dlgltai
diSPiay board iocated ln the first ¶oor lobby ofthe Sand Spnngs Municipai Bu冊Ing, 100
East Broadway, Sand Spnngs, OkIahoma 74063
1, Ca= to Orde「
ChaIrman Burdge calied the meetlng tO Orderat the noted tlme Of7 55 p・m
2. R°= Cail
Chalman Burdge calied for an indlVidual ro= caIi wlth membe「s 「eplying in the
foiIoMng manner
TルStee Jackson, he「e, T川Stee DlXOn, here, T川Stee Spoon, he「e; ViCe Chairman
Wiison, he「e; Chairman Burdge) here; TⅢStee Hamner, he「e, T田Stee Noiian, he「e
3. Consent Aqenda (A‑E)
Chalman Burdge lnformed T…SteeS that ail matters liSted under Consent Agenda
to be ∞nSidered byT…SteeS are tO be routine and Wli be enacted by one motion
Chalrman Burdge noted that quest10nS Or Cia面catlOn On any Consent Agenda ltem
may be addressed pnor to taking actlOn Chairman Burdge requested if T…SteeS
had questlOnS Or needed cla而cation on any Consent Agenda 'tem
MUNiCIPAL AUTHORiTY MiNUTES AUGUST 28, 2017 PAGE 2
There being nOne, Chal「man Bu「dge noted any Trustee may 「emove an ltem from
the Consent Agenda by 「equest. Chairman Burdge requested lf Trustees had
ltemS tO be removed from the Consent Agenda.
The「e being nOne, Chal「man Burdge cailed fo「 a motiOn regarding Consent
Agenda Items 3A through 3E.
A motiOn WaS made by Trustee Dixon and seconded by VICe Chalrman Wlison to
approve the Consent Agenda ltems 3A through 3E
A) The MlnuteS Ofthe Juiy 24, 2017, regUlar MunlCipai Authorlty meeting.
B) The monthlyTransfers of Funds
C) A Suppiementai Appropriation in the Water Meter RepIacement Fund for an
inC「eaSe tO the AMR ERT Repiacement (new p「O」eCt) llne item m the amount of
$185,000 and a dec「ease to the Endlng Unrest「icted Net Assets iIne ltem ln the
amount of $185,000 as reiated to RFP No 18‑01 ‑ AMR Encoder RecelVer
Transmltter Repiacement pro」eCt.
D) The award of RFP No. 18‑01 to NatlOnai Meter and AutomatlOn and
authorlZatlOn fo「 the Mayor to slgn the cont「act and related documents as related
to RFP No. 18‑01 ‑ AMR Encoder RecelVer Transmltter Repiacement p「o」eCt
E) ResoiutiOn No M18‑02, a reSOiutlOn deciaring the necesslty fo「 acquiring
OWnerShip of certain reai property, mO「e Particula「ly described he「eInafter, ail
Wlthln Osage County, State of Okiahoma, for utiilty maintenanCe (SkiatOOk Raw
Water Llne) and decia「ing the necessity for acqui「ing Sald property
Chairman Bu「dge caiied fo「 the vote recorded as foiiows
Trustee Nolian, aye, Trustee Hamne「, aye, Chai「man Burdge, aye, VICe Chairman
Wllson, aye; Trustee Spoon, aye, Trustee DIXOn, aye; Trustee Jackson, aye
丁he motiOn Carried 7‑0‑0.
4. Correspondence
The foIiowlng COrreSPOndence was provlded to Trustees for thelr reVieW and
informatlOn:
A) Reguia「 monthiy biils.
Finance Director / City Treasurer
subscribed and swom to before me this∴∴c2/升 day 。f
20 ̲[Z
C!TY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY B漢LLS
710 MASTORMVVAVER FUND
STORM WATER
180311 1NCOG GREEN CNTRYSTRMWTRALL 4,00OOO
180208 OKLAHOMAMUNICIPALASSURANCE GROUP IST QTRWCOMP PYMNT 34350
STORM WATER MAINTENANCE TOTAL 4,343.50
GRANDTOTAしFOR FUND $4,343,50
720 M AVVATER UTiLiTY FUND
34380 584︒5了︒80 5掴76584079628680 56 391 9472 548444444 9 78 80088887 1880050208898005000898989
OOO305 AMERICAN F旧ELITYASSURANCE
OOOO26 BANK OF AMERICA
1
OOOO27 BANK OFAMERiCA
1
OOOO28 BANK OF AMERiCA
OOOO29 BANK OF AMERICA
3
OOOlO9 BANKOFAMERICA
OOO=l BANKOFAMERICA 1
OOOl12 BANK OFAMERICA
OOOl13 BANKOFAMERiCA
OOOl17 BANKOFAMERICA
OOO120 BANKOFAMERICA
OOO183 FLEX ACCOUNTADMINISTRATiON
弓当貫当
P10681 HD SUPPLY WATERWORKS, LTD
PIO682 HD SUPPLY WATERWORKS, LTD
OOO194 NEW BENEFITS LTD
PRO721 TULSAAREA uNITED WAY INC
PRO804 TULSAAREA UNITED WAY INC
PRO818 TULSAAREA UNITED WAY INC
丁O丁A 」
52000000181 71 71 91 81 5121 900009了002500001 65501
79︒55︒仰75︒2︒2︒1 ︒88︒︒霊1 ︒84︒24︒921 ︒︒36︒21 ︒霊1 2︒4︒
C萱TY OF SAND SPR萱NGS O8/28/2017
MUNICIPALAUTHORITY BILLS
00009996489 700207 568680066001 87 100500052863663的00292 5的8635388 20000
6︒︒31 8︒1 21 1452︒251 ︒1 21 28176846165︒0971 5︒72593︒54︒71 ︒075⁝94︒500︒523⁝議4︒︒5221 ︒75︒755
CITY OF SANI) SPR!NGS O8/28/2017
3 2 4 (J 1 3 6 1 3 4 2 2 3 8 4
MUN!CIPALAUT!書ORITY B暮LLS
952 68 58 5552 68 39 1983 1999 75696989 8889 59 7899 89 894了699499874009 62956561 454897了995000的
1 9020594149053956241 4245897231 299215941了71 7297391 1351 41 31 112了1
503
656136361948
6216423900
200了21
CITY OF SAND SPRINGS O8/28/2017
2
MUNICIPALAUTHORITY BILLS
00004958500000009 122003500008 3202 51 6328 50 51 97 3
00204 6朗445 1793 7701 244502 59485 304946873003 786
CITY OF SAND SPRINGS O8/28/2017
4.1 2 1 8 5 1 6 oU
4 2 1
MUNIC萱PAL AUTHOR萱TY BILLS
築凝議霧薯鷲鶉
5254000000000000003 100837 57 5000040000000009659773 50 18 51 22963046 100590002
$282,881,84
23‑ 98 51 61 6921 69 2了99 52 534294940466 2435036 95 2 05205202 1428 339 238 1 02549 2 134949了91 045046 36 200
9 6 6 4.6 4
CITY OF SAND SPRINGS O8/28/2017
イー 3 2 2 2 1
GRAND TOIAL FOR FUND
MUNICIPALAUTHOR萱TY BILLS
CITY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY BILLS
730 MAVVWU丁iLITYFUND
OOO306 AMERiCAN FiDELITYASSURANCE
OOO=O BANKOFAMERiCA
OOO184 FLEX ACCOUNTADMINiSTRATiON
OOO195 NEW BENEFiTS LTD
PRO721 TULSAAREA UNiTED WAY INC
PRO804 TULSAAREA UNiTED WAY INC
P尺O818 TULSAAREA UNiTED WAY INC
OOO317 YALE SOUTH CORPORATION
丁O丁A」
薫蒸認諾器蒜驚
005 5981 22︒003︒3︒32002︒4︒⁝4 721 2︒28︒
十 2
千 1
十 1
﹁
﹁ イー4
﹂ 4
﹁ 5
﹁ 5
1
1
0
0
1
1
1
1
1
9 99949999835582800004了0000755 18 18 8269 73 3259888989859280 7666 17299997524332600000028
82︒︒︒341 271 ︒924︒377︒1 ︒1 ︒245︒3︒‑83︒︒698311 82582︒1 641 8︒5︒2528521 222︒1 ︒0486︒7冊8826︒6271 2︒61 2
CITY OF SAND SPRINGS O8/28/2017
2 1
4 1 8
MUNICIPALAUTHOR漢TY BILLS
CITY OF SAND SPR漢NGS O8/28/2017
MUNICIPALAUTHOR萱TY BILLS
892 534669 5984 6383800005 7009 8526 11 4968 3922 54 53 3627464
26 3川53224629冊1 24︒404046241 83252 3
41. 242 122955
4一4
・2﹁8へ
4へ2J 5Z6935
5
6
有
GRANDTOIALFORFUND $71,217,30
740 MASWUTILITYFUND
OOO3O7 AMERICAN FIDELITYASSURANCE
OOO185 FLEX ACCOUNTADMINiS丁RATiON
PRO721 LONNIE D ECKCHAPTER 13TRUSTEE
PRO804 LONNiE D ECK CHAPTER 13 TRUSTEE
PRO818 LONNIE D ECKCHAPTER 13TRUS丁EE
PRO721 TULSAAREA UNITED WAY INC
PRO8O4 TULSAAREA UNITED WAY INC
CITY OF SAND SPRINGS O8/28/2017
MUN萱C萱PALAUTHORITY BILLS
CITY OF SAND SPRINGS O8I28/2017
MUN音CIPALAUTHORITY BILLS
GRAND TOIAL FOR FUND $64,535,19
760 MAAIRPORTFUND
OOO308 AMERiCAN FiDELITYASSURANCE
OOOl18 BANKOFAMERICA
PRO721 TULSAAREA UNITED WAY INC
PRO804 TULSAAREA UNiTED WAY INC
PRO818 TULSAAREA UNiTED WAY iNC
丁O丁A 」
CITY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY B賞LLS
89001 21 2471 521866700001 6390988298569838215214682643506486 967 96 86 87 100740052000000005079029625223700001 466
1
8
4.
8
0
6
4
1
2
1
GRAND TOIAL FOR FUND $40,623.00
776 VVATER METER REPL FUND
W各R
180191 SUPERiON LLC
18O196 SUPERION LLC
CITY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY BJLLS
GRAND TOIAL FOR FUND $9,686,42
780 MAGOしF COURSE FUND
OOOl15 BANK OFAMERICA
OOOl16 BANK OFAMERICA
丁O丁A 」
7 59 7526 59 79894985876001 0的00569944005000700093470000959500
C音TY OF SAND SPRINGS O8I28/2017
MUNICIPALAUTHORITY B萱LLS
GRANDTOIALFORFUND $25,173.86
GRANDTOIAL $498,461,11
08/28/2017
08/28l2017
0812812017
08128/2017
Agenda
3, Consent Aqenda (A‑E)
Aii matte「s iiSted unde「 Consent" are conside「ed by the TⅢSteeS tO be 「outlne and
Mii be enacted by one mot10n. Any TⅢStee may, howeve「, remOVe an item f「om
the Consent Agenda by 「equest
A) App「ovai of the minuteS Of the Juiy 24, 2017, 「egula「 MuniCiPal Autho「fty
meeting (Crty Clerk)
B) App「oval ofthe monthly T「ansfe「s of Funds (FinanCe)
C) App「ovai of a Supplementai App「op「iatiOn ln the Wate「 Mete「 RepIacement
Fund fo「 an lnC「eaSe tO the AMR ERT Replacement (new pro」ect) line item in the
amount of $185,000 and a deorease to the Ending Un「est‖cted Net Assets白ne
item ln the amount of $185,000 as related to RFP No 18‑Ol ‑ AMR Encode「
Receive「丁「ansmitte「 Repiacement p「o」eCt (Finance)
D) App「ovai of the award of RFP No. 18‑01 to Nationai Mete「 and AutomatlOn
and authonzation fo「 the Mayo「 to sign the contract and 「eIated documents as
「eiated to RFP No 18‑01 ‑ AMR Encode「 ReceIVe「 T「ansm皿e「 Repiacement
P「O」eCt (FinanCe)
E) App「ovai of ResoiutiOn No M18‑02, a 「eSOiutiOn deciamg the necessity fo「
acqui…g OWne「ShlP Of certaln 「eal p「operty, mO「e Particuiariy desc「ibed
he「einafter, aii within Osage County, State of Okiahoma, fo「 utlIrty maintenanCe
(SklatOOk Raw Water LIne) and declanng the necessity fo「 acqulring saId p「ope巾y
(PubIiC Works)
Municipal Authorfty Agenda August28, 2017 Page 2
4. CorresDOndence
The fo=owing co「「espondence is p「ovided to T叫SteeS fo「 thei「 review and
information :
A) ReguIa「 monthly biiis (FinanCe)
5. Citv IVlanaaer s and Trustees Report
丁he Cfty Manage「 and/o「 T田SteeS wili p「ovide updates 「ega「ding 「eCent and
up∞ming events and p「ojects, SCheduied events of interest, and the gene「ai
OPeratiens ofthe Munic巾al Autho「ity. No action iS tO be taken. (AdministratlOn)
M3A
MINUTES
Sand Springs Municipal Authority
July 24, 2017
Room #203 Following City Council
Sand Springs Municipal Building
100 East Broadway
Sand Springs, Oklahoma 74063
MEMBERS PRESENT: Chairman Mike Burdge (3-0)
Vice Chairman Beau Wilson (3-0)
Trustee Phil Nollan (3-0)
Trustee Patty Dixon (3-0)
Trustee Christine Hamner (2-1)
Trustee Brian Jackson (3-0)
ALSO PRESENT: City Manager Elizabeth Gray
Assistant City Manager Daniel Bradley
Authority Attorney David Weatherford
City Clerk Janice L. Almy
MEMBERS ABSENT: Trustee Jim Spoon (2-1)
The Sand Springs Municipal Authority met in regular session on July 24, 2017, in Room
No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the
City Clerk’s office and posted at 2:30 p.m., on July 20, 2017, on the digital display board
located in the first floor lobby of the Sand Springs Municipal Building, 100 East
Broadway, Sand Springs, Oklahoma 74063.
1. Call to Order
Chairman Burdge called the meeting to order at the noted time of 8:29 p.m.
2. Roll Call
Chairman Burdge called for an individual roll call with members replying in the
following manner:
Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, no response; Vice
Chairman Wilson, here; Chairman Burdge, here; Trustee Hamner, here; Trustee
Nollan, here.
It was noted for the record that Trustee Spoon was absent for said meeting.
MUNICIPAL AUTHORITY MINUTES JULY 24, 2017 PAGE 2
3. Consent Agenda (A-E)
Chairman Burdge informed Trustees that all matters listed under Consent Agenda
to be considered by Trustees are to be routine and will be enacted by one motion.
Chairman Burdge noted that questions or clarification on any Consent Agenda item
may be addressed prior to taking action. Chairman Burdge requested if Trustees
had questions or needed clarification on any Consent Agenda item.
There being none, Chairman Burdge noted any Trustee may remove an item from
the Consent Agenda by request. Chairman Burdge requested if Trustees had
items to be removed from the Consent Agenda.
There being none, Chairman Burdge called for a motion regarding Consent
Agenda Items 3A through 3E.
A motion was made by Vice Chairman Wilson and seconded by Trustee Jackson
to approve the Consent Agenda Items 3A through 3E.
A) The Minutes of the June 26, 2017, regular Municipal Authority meeting.
B) The monthly Transfers of Funds.
C) Resolution No. M18-01, a resolution approving the annual renewal of existing
sales tax agreements between the City of Sand Springs and the Sand Springs
Municipal Authority that is required for Bond Financing.
D) The Itron endpoint purchase per the agreement approved September 12,
2016.
E) The acceptance of the recommendation of the Sand Springs-Sapulpa Joint
Board for approval of Change Order No. 3 to the contract for Emergency Repairs
2014 with T-G Excavating, Inc. in the amount of $8,205.00 (Sand Springs 60%
share $4,923.00) for bonds and insurance to permit a one-year extension of the
contract through August 18, 2018.
Chairman Burdge called for the vote recorded as follows:
Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman
Wilson, aye; Trustee Dixon, aye; Trustee Jackson, aye.
The motion carried 6-0-0.
MUNICIPAL AUTHORITY MINUTES JULY 24, 2017 PAGE 3
4. Annual Rate Adjustment and Renewal – Waste Management
Public Works Director Derek Campbell requested Trustees’ approval of Renewal
No. 1, for a one year extension to July 2018, with Waste Management of
Oklahoma, Inc., including the new disposal fee rate of $22.04 per ton.
A motion was made by Vice Chairman Wilson and seconded by Trustee Hamner
that the requested approval of Renewal No. 1, for a one year extension to July
2018, with Waste Management of Oklahoma, Inc., including the new disposal fee
rate of $22.04 per ton, as presented be approved.
Chairman Burdge called for the vote recorded as follows:
Trustee Jackson, aye; Trustee Dixon, aye; Vice Chairman Wilson, aye; Chairman
Burdge, aye; Trustee Hamner, aye; Trustee Nollan, aye.
The motion carried 6-0-0.
5. Financial Report
The monthly Finance Report for all funds was presented to Trustees for their
review and information.
6. Correspondence
The following correspondence was provided to Trustees for their review and
information:
A) Regular monthly bills.
7. City Manager’s and Trustees’ Report
There was nothing further to report at this time.
8. Adjournment
The meeting adjourned at the noted time of 8:31 p.m.
_______________________________
Janice L. Almy, City Clerk
M3B
M3C&D
Agenda item #_______
CITY OF SAND SPRINGS
COUNCIL/AUTHORITY STAFF REPORT
MEETING DATE: August 28, 2017
SUBJECT:
AWARD OF RFP #18-01- AMR ENCODER RECEIVER TRANSMITTER REPLACEMENT
PROJECT AND RELATED SUPPLEMENTAL APPROPRIATION
STAFF RECOMMENDATION:
(A) Approval of a supplemental appropriation in the Water Meter Replacement Fund as follows:
Increase: AMR ERT Replacement (new project) $185,000
Decrease: Ending Unrestricted Net Assets $185,000
(B) Award of RFP #18-01 to National Meter and Automation and authorization for Mayor to sign
contract and related documents.
BACKGROUND AND HISTORY:
On September 12, 2016, Council approved a warranty settlement with ITRON for the Automated
Meter Reading project. This settlement allowed for the replacement of all AMR endpoints to a new drive-
by system. City employees began the task of changing out endpoints but it soon became clear that this
process would take up to 2 years to complete. Furthermore, the failure rate of the old endpoints
continued to increase at a fast pace; thus necessitating the need to manually read or estimate a larger
number of meters on a monthly basis than originally anticipated. City staff determined the best solution at
this time is to contract the remainder of this project out. The City requested proposals through RFP #18-
01, and received two proposals. A review committee then reviewed the proposals received, and made a
recommendation to award the contract to National Meter and Automation.
BUGETARY IMPACT:
This will require a supplemental appropriation in the Water Meter Replacement Fund in the
amount of $185,000.
COMPILED BY: Kelly Lamberson PRESENTED BY: Elizabeth A. Gray
Finance Director City Manager
ATTACHMENTS:
RFP proposal sheets
Contract document
CONTRACT FOR SERVICES
RELATED TO AUTOMATED WATER METER READING SYSTEM
This contract is entered into this __ day of August, 2017, by and between the City of Sand
Springs (hereinafter City) and National Meter and Automation (hereinafter National). The
parties agree as follows:
WHEREAS:
1. National provides skilled labor to perform the following services outlined in
the bid specifications and bid attached hereto.
2. National retains sufficient manpower and expertise to perform the services
as required by the City pursuant to the conditions, limitations and
specifications set forth in the bid specifications attached hereto.
THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. City agrees to contract with National for the services outlined in the attached
specifications, for a total price not to exceed $170,500.00.
2. All equipment and supplies necessary to perform the work shall be provided
by National, except the City will provide all IRON 100W ERT’s and rebar
posts for installation. All services outlined in the scope of services of the
request for proposals shall be performed in a workmanlike manner.
3. National shall be acting as an independent contractor and not as an
employee, agent, or partner of the City, and as such assumes full
responsibility for the safety of all persons and property affected by the work
performed by National and shall retain complete supervision and control over
its agents, employees and subcontractors, and shall be responsible as the
employer of all of its employees, both for purposes of liability and benefits.
4. This contract shall not be assignable to any other party without written
consent.
5. National shall provide to the City, upon request, proof of its liability insurance
coverage.
6. National shall indemnify the City for any loss it causes to any property
belonging to the City or for claims brought by third persons for property loss
or personal injury, if caused by the services performed by National, its
employees, agents or subcontractors.
9. National shall submit invoices within 30 days concerning work performed
pursuant to the parties’ agreement.
10. This contract can be cancelled by pursuant to the terms of the bid
specifications.
11. Notices. Any notice required or permitted by this Agreement shall be in
writing and shall be deemed to have been sufficiently given for all purposes if
sent by certified or registered mail, postage and fees prepaid, addressed to
the Party to whom such notice is intended to be given at the address set
forth on the signature page below, or at such other address as has been
previously furnished in writing to the other Party. Such notice shall be
deemed to have been given when deposited in the U.S. Mail.
12. Waiver of Breach. The waiver by any Party to this Agreement of a breach of
any term or provision of this Agreement shall not operate or be construed as
a waiver of any subsequent breach by any Party.
13. Entire Agreement. This Agreement represents the entire agreement
between the Parties and, supersedes any prior oral or collateral agreements
or understandings.
14. Amendment. This Agreement may be amended only by an instrument in
writing signed by the Parties.
15. No Third Party Beneficiaries. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement, and all rights of
action relating to such enforcement, shall be strictly reserved to the City and
the Owners, and nothing contained in this Agreement shall give or allow any
such claim or right of action by any other third person on such Agreement. It
is the express intention of City and Owners that any person other than City or
Owners and their successors and assigns receiving services or benefits
under this Agreement shall be deemed to be an incidental beneficiary only.
16. Governing Law, Venue. This Agreement shall be governed by the laws of
the State of Oklahoma. Venue for any action arising from this Agreement
shall lie with any appropriate court within Tulsa County, Oklahoma.
17. Authorization of Parties’ Representative. The undersigned hereby represent
that they serve as representatives of the Party for which they have executed
this Agreement and are fully authorized to execute this Agreement on behalf
of such party.
Approved this __ day of August, 2017, by the City.
CITY OF SAND SPRINGS
_________________________________
Mike Burdge, Mayor
ATTEST:
_______________________________
Janice Almy, City Clerk
APPROVED AS TO FORM:
_______________________________
David L. Weatherford, City Attorney
National Meter & Automation
________________________________
By:
ATTEST:
_______________________________
Notary
M3E
Agenda item #
Consent/Regし尭r
Sand Springs C[TY OF SAND SPR[NGS
O Kし∧ H O M ACOUNCIL/AUTHORITY STAFF REPORT
MEETING DATE: ∧しIguSt 28. 2017
SUBJECT:
SKIATOOK RAW WATER CONVEYANCE SYSTEM (SRWCS)
RESOLUTION NO. M18‑02
NECESSITY FOR ACQUIRING OWNERSHiP OF CERTAIN REAしPROPERTY
STAFF RECOMMENDATION:
Tha=he T川SteeS a∞eP=he 「ecommendatiOn Of the Sand Sp…gS‑Sapulpa Joi=t
Boa「d, and app「ove ResoIutiOn No M18‑02 decIanng the necessrty fo「 acquI…g
owne「shiP Of certain 「eal p「aperty fo「 u冊y maintenanCe (SkiatOOk Raw Wate「
Conveyance System Wate「iine and Appurtenances)
BACKGROUND AND HISTORY:
Cons血Ction of the Skiatook Raw Wate「 Conveyance System (SRWCS) requl「ed the
Octobe「 1990 and Janua「Y 1991 pu「chase of pe「petuai Wate両ne RighトOトWay
Easements fo「 the Condult and Appurtenances legally desonbed as Waterllne
Easements SRWCS Easements Numbe「s SSS‑35 and SSS‑36. The reai p「operty
∞nta‑ni=g these Perpetuai Easements was subsequentIy soid by the onginai owne「s
(G「antors of the Easements)・ The cu「「ent owne「 made notice tO肌e Autho「itleS ∞ntraCt
Ope「atiOn and MaIntenance Englnee「 ITet「a Tech) ln Septembe「 2OlO 「evoking aii
t「espass rlghts ac「oss hlS P「OPerty tO aCCesS∴the sub」eCt Pe「petuai Wate川ne
Easements Staff, WIth the Sand Sp「ings Clty Atto「ney made 「epeated good fai肌efforts
since 2010 to 「esoive thlS aCCeSS iSSue With the p「operty owne「 The Sand Spnngs‑
Sapulpa Joint Boa「d author'Zed staff and the attomey f「om each city tO COmmunicate a
p「efe「ence to purchase some lim'ted access areas of real p「operty to avoId con相ct at
the time of entry ‑ntO the p「operty and easements 'n O「de「 to pe「fom ma‑ntena=Ce
functiOnS and make lmP「0VementS.
Staff and the system englnee「 ITetra Tech) lden師ed fou「 (4) minimum sjze areas of
p「operty (noted in g「een) on the attached d「awingS meetIng the foliowing c「ite「ia
l) E冊cIent aCceSS f「om a County Road
2) Efficient ac∞SS f「om a Statuto「y Section Llne
3) EfflCient ac∞SS f「om an adjacent p「OPerty OWne「 Who hono「s the Wate両ne
Easement access 「ights of lng「eSS and eg「ess on hiS P「OPerty
4) P「operty sIZeS ailovvIng COnt「aCtO「S aCcePtable wo「k a「ea at appurtenance vauIts
Upon 「eceipt of d一「eCtlO= f「om the p「operty owne「 to staff' the Sand Sp「ings Clty
Atto「ney (by lette「 on Apr‑i 26, 2017) p「esented a 「easonabie proposal to the p「operty
owne「 fo「 pu「chase of 2 20615 acres of 「eaI property ailowi=g unreSt「iCted cont「acto「
access to the easements and wo「king area at appurtenances and wate「l一ne.
The property owne「 has not comm…icated with the Sand Sp「ingS Clty Atto「ney o「
staff (despite gOOd faith attempts) since the pu「chase p「oposai was made even though
a second pu「chase p「oposai lette「 was sent ask一ng fo「 「espo=Se tO the originai p「oposai
of voiunta「y purchase.
丁he JoInt Boa「d 「ecommendation was 「ev‑eWed w‑th the Public Wo「ks AdviSO「y
CommIttee at theI「 August 22, 2017 Meeting.
BUDETARY IMPACT:
丁he Sand Spr'ngS 60% sha「e ($9,000) fo「 pu「chase of thiS 「eaI p「OPerty WaS budgeted
ln the app「oved FY 2017 SRWCS Ope「at'ng Budget. Because the a「「angements could
not be concluded ln FY 2O17 as p「eviOuSly noted, Staff 「equested FInanCe t「anSfe「 (「O=
ove「) the $9,000 1ntO the FY 2018 SRWCS Ope「at ng Budget when feasibIe.
Funds fo「 thiS PrOPerty Pu「Chase we「e contalned ln the app「OVed FY 2017 MunlC‑Pal
Autho「‑ty Water U冊y Fund ‑ Wate「 SklatOOk Wate「 System, Budget Sheets Account
72O‑9130‑43220‑35 and w川be t「a=Sfe「「ed to the same FY 2018 Budget fo「 use by
Finance when feasIbIe
coMPILED BY: F「ank Weigie, Pubi‑CWo「ks, DiViSiOn Superv'SO「
pRESENTED By: F「ank Weigle o「 Dav‑d Weatherfo「d Clty Atto「ney
ATTACHMENTS:
cIty Of Sand Sp「ingS ‑ Mu=iCipai Autho「ity Wate「 Ut一時Fund ‑ Wate「 Skiatook Wate「
system ‑ B=dget Sheets Account 720‑9130‑432 20‑35 Wt「 Dist & WW CoiiectiOn FY
2017
Lette「s Sand Sp「ingS Clty Atto「ney. Dated Octobe「 26, 2015
Dated Ap「‑i 26, 2017 ‑ With attachments
Dated Augus=l, 2017
ResolutlOn. Sand SpringS Mun'CIPal Autho自ty ‑ Resoiution NO M18‑02
SAND SPRINGS MUNiCIPAL AUTHORiTY
RESOLUTiON NO M18‑02
A RESOLUTiON DECLARiNG THE NECESSiTY FOR ACQUIRING
OWNERSHIP OF CERTAIN REAL PROPERTY, IVIORE PARTICULARLY
DESCRIBED HEREiNAFTER, ALLWITHIN OSAGE COUNTY, STATE OF
OKLAHOMA, FOR UTiLi丁Y MAINTENANCE (SKiATOOK RAW WATER
LiNE) AND DECLARiNG THE NECESSITY FOR ACQUiRING SAiD
PROPERTY
WHEREAS' the Sand Sp「ingS MuniciPal Author ty and the Sapulpa MuniCiPai
Authority, Oklahoma pubIiC t「uStS, have conside「ed and recommended condemnatiOn
PrOCeedingS COnCe「nlng thiS traCt Of p「operty set forth in Exhlbit A attached he「eto,
WHEREAS' aCquiSitio= Of the p「operty desc「ibed he「ein iS neCeSSa「y fo「 the
COntinued malntenanCe and access to the SkiatOOk Raw Wate「 Line that p「ovides water to
the citieS Of Sand Sp「ingS and SapuIpa, and
WHEREAS the Sand SprIngS Mun‑C‑Pai Autho「ity and the Sapuipa MuniCiPai
Authorlty COntinue tO make diiigent e什orts, in good faith, tO aCqui「e, by purchase, from the
OWne「S the「eof, the described p「operty and w冊continue Said effo巾S P「iO「tO fiiIng Suit and
Wlii do so oniy upon the inabliity Ofthe pa巾es to 「each an ag「eementto conveyto the Sand
Sp「ingS MunICIPai Autho「ity and the Sapuipa MuniCiPal Autho「ity the p「operty, and,
WHEREAS, the「e are now on hand 「emaining uneXPended and unencumbe「ed
funds availabie, Sufficientfo「the said pu「pose in amOuntS SufficienttO Payfo「the said 「eai
estate
NOW, THEREFORE, be lt reSOived by the Sand Sp「ingS MuniCipai Authorlty, aS
fo=ows
SectiOn l That the acquiSitiOn and app「op「latlOn Ofthe 「eal p「operty desc「ibed ln
Exhibit A iS neCeSSa「y fo「 the pu「pose of continued maintenanCe and access to the
SkiatOOk Raw Water Line that p「ovides wate「 to the citieS Of Sand Sp「ingS and Sapulpa
SectiOn 2 That the Sand Sp「ingS MuniCiPal Autho「ity and the Sapuipa MunlCIPal
Autho「lty have he「etofo「e offe「ed the owne「s of said p「operty a fair, 」uSt and 「easonabie
PrlCe fo「 the conveyance ofthe said Ia=ds, and the said offe「s have been 「e」eCted and all
negotlatiOnS and efforts to pu「chase said tracts of land by ag「eement have falIed
SectlOn 3 That the atto「neys fo「 the autho「itieS a「e he「eby autho「ized and di「eCted
to instltute P「OCeedingS for condemnation ofthe he「einabove‑descrlbed reai estate fo「 the
Pu「POSeS he「etofo「e stated
l
2
C「aig and Gimy Sutton
6995 No輔State Highway 97
Sand Sp「ings, OK 74063
RE. CityofSandSprings
Dea「 Mr and Mrs. Sutton
Asyou may 「ecai一, l rep「esentthe CityofSand Sp「lngSl l ve copied仙S lette「
to M「、 David Widdoes, CityAtto「ney fo「the Clty OfSapulpa. We have not 「eceived
any response to our previous lette「s conce「ning the proposed pu「chase of property
fo「 access to the 「aw wate川ne that serves both Sand Sp「ings and SapuIpa.
The total amount o=and invoIved is 96,100 squa「e feet or 2.20615 ac「es・
The City has p「eviously p「oposed a pu「chase fo「 a totaI payment of $11,031, WIth
the Crty responsIbIe fo「aIi cIosing costs PIease letus know ifyou have any interest
In the voIunta「y purchase Based on the need for(he property‖t is antlCiPated the
two cities wi= allthorize the bringing of an actiO両or acquisition of the p「ope巾es if
we a「e not abie to come to an agreement by September l
Piease let us know ifthis is ofinteres=o you′ and if not howyou p「oposewe
P「OCeed
Since「ely,
C「a‑g and Ginny Sutton
6995 North State Hlghway 97
Sand Sp「lngS, OK 74063
RE ClくyofSandSp「lngS
Dea「M「 and M「s Sutton
AsyoしI may「eCa町「ep「esen冊eCI〔yofSand SpmgS, llve copled冊S le亡【e「
亡o M「 Davld Wlddoes, CIty A=o「ney for帥e Ci[y of Sapし=pa
l ve inclしIded copIeS Of ae「iaI photos o川he p「operty the Cl[y would like [o
acqul「e For g「eate「 access to the 「aw wate川ne [hat se「ves both 〔he C'ty Of Sand
Sp「ingS and the Clty Of SapしIIpa The toぬI amoし面Of land lnVOlved lS 96,100
square feeto「 2 20615 ac「es A=hIS tIme言he two cl[leSWOuld prefer 〔o pしl「Chase
some蛤e access a「eas as ou帥ned m green Wlth the a=ached d「awlngS
Slmila「 p「OPe「ty WaS reCen時pu「Chased by the Zmk Ranch tha〔 lS Iocated
adlaCe∩=O an lmPrOVed State HIghway nea「 SkiatOOk Lake (Ta" ChlefCove) foran  ̄
average of $5,000 pe「 ac「e The City wouid propose a pu「Chase based on tha置
sales p「lCe, WhlChwouId equal a toほl paymentof$1 1,031, W冊〔he Crtyresp。nSible
fo「 a= cIosing costs
Piease let us knowl白his IS O白∩置eres=oyou, and l五〇( howvoしI PrOPOSe V/e
PrOCeed
ー豊後
Cralg and G'nny‑Sutton
6995 N臆O軸State HIghway 97
/?arT(予SprlngSI OK 74063
RE CltyOfSa「ldSprlngS
Dea「M「 and M「s Sutton
AsyoしI may「eCa町「ep「esen=heCltyOfSand Sp「lngS、 I vecopled thlS lette「
to M「 Davld Wlddoes, CIty A[to「ney fo「 the CIty Of Sapし=pa
Based on past attempts to obtaln aCCeSS [o the 「aw water line that se「ves
boくh the CIty Of Sand Sp「lngS and the City Of Sapuipa, We have come to the
COnClus10n that g「eate「 access [o the wate「 line lS neCeSSa「y, both to avold confllCt
a=he tlme Ofent「y両O the p「operty and to allow suffiCient 「OOm fo「 a coniracto「 to
accessthe llne and to makelmP「OVementS A=hlS tlme, the twocltleSWOuid prefe「
to pしI「Chase some =mited access a「eas as ou用ned ln g「een With川e attached
drawlngS
The to[aI amount of p「operty needed lS aPPrOXImateiy 86,1 00 squa「e feet, O「
1 9766 ac「es With the acqulSl(lOn O=hese parcels言he dlS「uPtlOn tO yOしl「しISe Of
you「 P「OPerty WOuId be mlnimlZed AddltlOnally, aCCeSS along the sect10∩白ne
「oadway would be necessa「y, aS a=owed by law
Let me know lfyou a「e両e「ested ln Se帖g [he pa「ceisou川ned, yOU O「yOu「
attomeycan contact me a=he add「ess and phone numbe川sted above o「byemail
at davldweatherfo「d@sbcglobal ne〔
=ook forwa「d to hea「ing f「om you
SmCe「ely〇
三工二三三三三
Davld L Weatherfo「d
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M4A
CITY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY BILLS
710 M A STORMVVATER FUND
STORM WATER
180311 1NCOG GREEN CNTRYSTRMWTRALL 4,OOOOO
180208 OKLAHOMAMUNICiPALASSURANCE GROUP ISTQTRWCOMP PYMNT 343 50
STORM WATER MAINTENANCE TOTAL 4,343.50
GRANDTOmLFORFUND $4,343.50
720 M AVVAVER UTILI丁Y FUND
34 ︒8︒ 584︒57︒8︒ 5州76584︒79︒28︒8︒ 56 3︒1 9︒72 5484︒4︒44 9 7880088881 1880050208898005000898989
1
1
3
1
〇㌦〇㌦
52000000181 71 71 91 81 5721 9000091002500001 65501
79︒55︒仰75︒2︒2︒1 ︒88︒83︒掴1 ︒︒0024︒00需36︒21 ︒1 551 81 2︒4︒
CITY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY BILLS
00009996489 70020了568680066001 81 10050005286366 340002925508635388 20000
︒︒1 8︒冨4 5駕1 ︒1 2諸器器器器7 1 ︒諾器︒詮議荒柳755
CITY OF SAND SPRINGS O8/28/2017
63﹁
2 4 3 2 4 3 1 3 6 1 3 4 2 2 3 8 4
MUN漢CIPALAUTHORITY BILLS
CITY OF SAND SPR!NGS O8/28/2017
MUN音C漢PALAUTHOR萱TY B萱LLS
00004958的0000009 122503500008 320251 6328 50 51 97 3
002046朗445 17937701 244的259485 304946873003786
CITY OF SAND SPR萱NGS O8/28/2017
4 1 2 1 8 5 1 6 8
4 2 1
イ i l
MUNIC漢PALAUTHORITY BILLS
0076了7669 19 1990038383848990000776 298361 1491 872
8
028
028
02002
800
800
800
802
802
802
802
802
043
044
044
了12
801
801
044
003
002
003
801
1 1 1 0 1 ィ︒イー ﹁ イi イi イー 1 0 0 0 1 1 1 0 0 0 0 1
5254000000000000003 1008 37 57 50000400000000096597 73 50 1851 22963046 100596902
$282,881,84
23‑998561 661 649261 6492了995253429494046624350369520520520214283392381 025492134949了91 04504636200
CITY OF SAND SPRINGS O8/28/2017
1 3 2 2 2 1
GRAND TOIAL FOR FUND
MUNIC音PALAUTHORITY BILLS
CITY OF SAND SPR萱NGS O8/28/2017
MUNICIPALAUTHORITY BILLS
730 MAVVWUTIし1TYFUND
OOO306 AMERiCAN FIDELITYASSURANCE
OOO=O BANKOFAMERiCA
OOO184 FLEX ACCOUNTADMINISTRATION
OOO195 NEW BENEFiTS LTD
PRO721 TULSAAREA UNITED WAY INC
PRO804 TULSAAREA UNITED WAY INC
PRO818 TULSAAREA UNITED WAY INC
OOO317 YALE SOUTH CORPORATION
丁O丁A」
3
4
1
2
99994 9999835582800004 70000了55 18 1882 69 7332 59888989859280了666 1729999了524332600000028
︒2︒︒43︒1 271 ︒924︒377︒1 ︒1 ︒2︒5︒3︒霊69︒311 ︒2582︒1 6︒1 8︒5︒2528521 222︒1 ︒0486︒71 1 788器1 2︒61 2
C萱TY OF SAND SPRINGS O8/28/2017
2 1
4 1 8
MUNIC萱PALAUTHORITY B漢LLS
C萱TY OF SAND SPRINGS O8/28/2017
MUNICIPALAUTHORITY B萱LLS
26 3川5 3224629掴1 24︒4︒4046241 832542 31 2紺22954 5︒1 4 2384翔的35 8 92 53466959 846383800的5 10098526 11 49 68 39 22 54 53 3627464
5
( ○
GRANDTOIALFORFUND $71,217,30
740 MASWUTILITYFUND
OOO3O7 AMERICAN FIDELITYASSURANCE
OOO185 FLEXACCOUNTADMINiSTRATION
PRO721 LONNIE D ECKCHAPTER 13TRUSTEE
PRO804 LONNIE D ECK CHAPTER 13 TRUSTEE
PRO818 LONNIE D ECKCHAPTER 13TRUSTEE
PRO721 TULSAAREA UNITED WAY INC
PRO804 TULSAAREA UNITED WAY INC
CITY OF SAND SPR!NGS O8/28/2017
MUNIC萱PALAUTHOR萱TY BILLS
C音TY OF SAND SPR萱NGS O8/28/2017
MUN音CIPALAUTHORITY BILLS
GRAND TOIAL FOR FUND $64,535.19
760 MAAIRPORTFUND
OOO3O8 AMERICAN FIDELITYASSURANCE
OOOl18 BANK OFAMERiCA
PRO721 TULSAAREA UNITED WAY INC
PRO804 TULSAAREA UNiTED WAY INC
PRO818 TULSAAREA UNiTED WAY INC
丁O丁Aし
CITY OF SAND SPR看NGS O8/28/2017
MUN看C萱PALAUTHORITY B萱LLS
1 8︒8︒︒1 21 24471 582108666700001 639︒98829856︒8︒82152146826︒脚6︒8︒ 9 6了9686 8了1001400520000000050790 2962 5223 700001 466
4
1
2
1
GRANDTOIALFOR FUND $40,623,00
776 VVATER METER REPL FUND
WATER
180191 SUPERION LLC
18O196 SUPERION LLC
C音TY OF SAND SPR喜NGS O8/28/2017
MUNICIPALAUTHORITY BILLS
GRAND TOIAしFOR FUND $9,686,42
780 MAGOLF COURSE FUND
OOOl15 BANKOFAMERICA
OOOl16 BANKOFAMERICA
丁〇十A」
2689880311 71 756851 938︒5517571 117991 11 695828243630096921 8378511 341 49脚 1 59752659 79894985876001 050005699440050的700093470090959 500
C漢TY OF SAND SPRINGS O8/28/2017
MUN喜CIPALAUTHORITY BILLS
GRANDTOTALFORFUND $25,173.86
GRANDTOIAL $498,461.11
08/28/2017
08/28/2017
08/28/20 17
0812812017
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