Municipal Authority

MEETiNG NOTiCE AND AGENDA Sand Springs Municipai Authority November 27, 2017 ‑ Fo=owing City CounciI Sand Springs MunicipaI Buiiding lOO East Broadway‑ Room 203 Sand Springs, Okiahoma 74063 WWW,SandsDrinqsok,O「C1 1. CaIi toOrde「 Time 3. Consent Aqenda (A‑D) AiI matters iiSted unde「 Consent" a「e conside「ed by the T川SteeS tO be 「outine and Wii be enacted by one motiOn Any T叫Stee may, howeve「, 「emOVe an item f「om the Consent Agenda by 「equest A) App「0Val of the minuteS Of the Septembe「 25, 2017, regula「 Mu印ciPai Autho「rty meetlng (Crty Cierk) B) App「ovaI ofthe monthiyT「ansfe「s of Funds (FinanCe) C) App「oval of an authonzatiOn Of an expenditu「e ln the amount of $51,799 fo「 the pu「chase of a Caterpiiia「, Mode1 249D Compact Track Loade「/Skid Stee「 (PubiiC Works) D) App「ovai of an authonzatiOn Of an expenditu「e ln the amount of $27,499 Fo「 the pu「chase of a Chev「olet Silve「ado C2500 Extended Cab T田Ck (PubiiC Works) MotlOn Second 4. Financiai Report The 「eguia「 monthiy FlnanCiai Report for ali funds iS P「OVided to T「ustees fo「 thelr 「evIeW and info「matiOn (FinanCe)  MunicipaIAu仙orityAgenda November27,2017 Page2 5, Co「「esDOndence The foliowing co「respondence is p「ovided to T田SteeS fo「 thei「 「eview and informatien: A) ReguIar monthly b川s (Finance) 6, Citv Manaaer s and Trustees ReDOrt The Crty Manage「 and/o「 T叫steeS wi= provlde updates 「ega「ding 「e∞nt and upcoming events and p「QjeCtS' SCheduied events of interest, a雨the generai OPerations of仙e MuniCiPai Autho「時No actie…S tO be taken. (Administration)  M3A MINUTES Sand Springs Municipal Authority October 23, 2017 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (6-0) Vice Chairman Beau Wilson (6-0) Trustee Phil Nollan (6-0) Trustee Patty Dixon (6-0) Trustee Christine Hamner (4-2) Trustee Brian Jackson (6-0) Trustee Jim Spoon (5-1) ALSO PRESENT: City Manager Elizabeth Gray Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on October 23, 2017, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m., on October 19, 2017, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 8:10 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Wilson, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Nollan, here. 3. Consent Agenda (A-C) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.  MUNICIPAL AUTHORITY MINUTES OCTOBER 23, 2017 PAGE 2 Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Dixon to approve the Consent Agenda Items 3A through 3C. A) The Minutes of the September 25, 2017, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The city-wide budget amendments to the FY18 Budget. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 8:12 p.m. _______________________________ Janice L. Almy, City Clerk  M3B CITY OF SAND SPRINGS MONTHLY TRANSFERS November 2017 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: General Fund $ 6,199,984 $ 554,773 $ 2,602,863 TO: Mun Auth Water Utility Fund 3,024,383 270,621 1,269,689 Street Impr Fund 1,512,191 135,310 634,845 Public Safety Cap Impr Fund (Jan 2017) 1,360,972 121,779 571,360 Economic Dev Cap Impr Fund (Jan 2017) 302,438 27,062 126,969 (sales tax) TRANSFERS PER COUNCIL ACTION FROM: General Fund $ 762,800 $ 1,067 $ 366,155 TO: General Short Term Capital Fund(E911) 12,800 1,067 5,335 Tax Increment District Fund 750,000 - 360,820 FROM: Sinking Fund (Interest) $ 3,500 $ 3,185 $ 4,068 TO: General Fund 3,500 3,185 4,068 FROM: Capital Impr W&WW Fund $ 839,877 $ 66,667 $ 373,212 TO: Mun Auth Water Util Fund 800,000 66,667 333,335 Street Improvement Fund 39,877 - 39,877 FROM: General Short Term Capital Fund $ 95,000 $ 7,917 $ 39,585 TO: General Fund (E911) 95,000 7,917 39,585  SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS November 2017 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,650,153 $ 427,964 $ 1,934,020 TO: Cap Impr W&WW Fund (sales tax) 3,024,383 270,621 1,269,689 Mun Auth Golf Course Fund 175,000 14,583 72,915 Capital Improvement Fund 30,000 2,500 12,500 Street Improvement Fund 27,000 3,000 6,000 Mun Auth Airport Fund 50,000 4,167 20,835 General Fund 980,000 81,667 408,335 MA Short-Term Capital Fund 127,770 14,763 24,431 Water Meter Replacement Fund 200,000 16,663 83,315 ODOC CDBG Fund 6,000 - 6,000 Airport Construction Fund 30,000 20,000 30,000 FROM: Mun Auth WasteWater Utility Fund $ 200,000 $ 16,663 $ 83,315 TO: General Fund 200,000 16,663 83,315 FROM: Mun Auth Solid Waste Utility Fund $ 500,000 $ 41,667 $ 208,335 TO: General Fund 500,000 41,667 208,335 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 416,665 TO: Stormwater Capital Impr Fund 1,000,000 83,333 416,665 FROM: Mun Auth Golf Course Fund $ 25,500 $ - $ 11,102  M3C CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: November 27 ,2017 Consent Agenda item #______ SUBJECT: WASTEWATER M&O COMPACT TRACK LOADER/SKID STEER PURCHASE STAFF RECOMMENDATION: Authorize the expenditure to Warren Cat in the amount of $51,799.00 for the purchase of a Caterpillar, Model 249D Compact Track Loader/Skid Steer. BACKGROUND AND HISTORY: The current compact track loader for WW M&O is a 1991 model Bobcat that has several significant mechanical issues. Quotes were solicited from Yellowhouse Machinery Co. and Warren Cat. The Caterpillar model is part of the Oklahoma Department of Central Services Statewide Contract SW-192 for Construction Equipment, listed at a 30% discount from retail. The Caterpillar model provides all the features and options needed at the best price. The City of Sand Springs Fleet Maintenance Department reviewed the options and approved the Caterpillar model. EXECUTIVE SUMMARY: Authorize the purchase of a Caterpillar Model 249D Compact Track Loader/Skid Steer for $51,799.00. The Public Works Advisory Committee reviewed this item at their regular 11-14- 2017 meeting. BUDGETARY IMPACT: Funds were budgeted in the FY2018 budget approved by City Council and are available in the Wastewater M&O Machinery and Equipment Capital Outlay account. COMPILED BY: Ken Boswell APPROVED BY: Derek Campbell, P.E. Attachments: Vendor Quote  M3D Consent Agenda Item #________ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: NOVEMBER 27, 2017 SUBJECT: ENGINEERING TRUCK PURCHASE STAFF RECOMMENDATION: Authorize an expenditure to Hudiburg Auto Group in the amount of $27,499.00 for the purchase of a Chevrolet, Silverado C2500 Extended Cab Truck. BACKGROUND AND HISTORY: The Engineering Division maintains two trucks available for daily use. Funds were budgeted in the FY2018 Short Term Capital Budget approved by the Municipal Authority for the purchase of a new truck needed for daily use by the Engineering Construction Inspector. The 2006 GMC currently used by the Inspector will remain in the Public Works’ Fleet to replace Engineering’s second vehicle, Unit 423, a 1998 Dodge Truck with approximately 115,000 miles, which is becoming unreliable due to age and numerous mechanical issues. The Chevrolet model is included in the Oklahoma Office of Management and Enterprise Services, Central Purchasing Division’s Statewide Contract SW035 for “Vehicles to Include Cars, Passenger Vans, Trucks, SUV’s, Cargo Vans, Police Vehicles, and CNG Vehicles”, listed at a 34.5% discount from the MSRP. BUDGETARY IMPACT: Funds were budgeted in the FY2018 budget approved by the Municipal Authority and are available in the MA Short Term Capital Fund-Engineering, Autos & Trucks, Capital Outlay Account. COMPILED BY: Cody D. Blair, P.E. Assistant City Engineer PRESENTED BY: Derek Campbell, P.E. Public Works Director/City Engineer ATTACHMENT(S): Statewide Contract Price  M5A 圃 Subscribed and swom to before me this ブ0匂) day of し1他畑ノγAゼ人ノ 20 /7  CITY OF SAND SPRINGS =/27/2017 MUNICIPAL AUTHORITY BILLS 710 MASTORMV¥IA丁ER FUND STORM VVAVER OO1451 BANKOFAMERiCA OO1452 BANK OF AMERiCA OO1453 BANK OF AMERiCA STORM WATER MAiNTENANCE TOTAL GRAND TOTAL FOR FUND $74.80 720 MAVVATER UTlしI丁YFUND OOl178 AMERiCAN FiDELITYASSURANCE OO12O7 BANK OFAMERICA OO1208 BANK OFAMERiCA OO121O BANKOFAMERICA OO1375 BANK OFAMERiCA OO1376 BANK OFAMERICA OO1379 BANK OF AMERICA OO138O BANK OF AMERICA OO1300 FLEX ACCOUNT ADMINiSTRAT10N Pi1918 HD SUPPしY WATERWORKS, LTD OO1292 NEW BENEFiTS LTD PR十〇27 TULSAAREAUNiTED WAY iNC PR=O9 TULSAAREA UNITED WAY INC 丁O丁A」  CITY OF SAND SPRINGS =/27/2017 M UNICIPAL AUTHORITY BILLS  1 3. 6〇. 93.955607粥了6993398999845668 187了4199993980000006 757025028991了99 2282 18549︒34︒3877723︒1 4︒3︒︒8︒︒7 1︒1.451 2 ︒456235953722 52 55等454︒322︒1 7.7︒. =/27/2017 CITY OF SAND SPRINGS MUNICIPAL AUTHOR看TY B量LLS  CITY OF SAND SPRINGS =/2712017 MUNICIPAL AUTHORITY BILLS  CITY OF SAND SPRINGS =′27/2017 MUNICIPAL AUTHORITY BILLS GRAND丁OIAL FOR FUND $159,612,47 730 MAVVWUTILITYFUND OO「179 AMERiCAN FiDELiTYASSURANCE OO12O9 BANK OFAMERICA OO1377 BANK OFAMERICA OO13OI FLEXACCOUNTADMiNiSTRA丁iON OO1293 NEW BENEFiTS LTD PRlO27 RED RiVER CREDIT CORP#21 PRIO27 TULSAAREA UNITED WAY INC PR=O9 TU」SAAREA UNiTED WAY INC OO1471 YALE SOUTH CORPORATiON 丁○○Aし  75750026999698990097的94969795299825999922006520680067942774737558951 0840043 2︒1 85735︒1 31 ︒81 2002︒1 ︒84 9︒51 382 ︒9 551 224349008 1 ︒592072 11 11 2925︒1 6 1⁝26︒邪99︒ 6 5 =/27/2017 MUNICIPAL AUTHOR量TY B量LLS CITY OF SAND SPRINGS  004 3659953593294999 77858328 196598 1998 149的40的99 000455689 157636892402059374500009 500 0067541 951 7261 231 91 79302041 310291 2888046251 91 263了39595朋551 0249631 351 033︒1229931 0了2914234 =/27/201 7 2 1 イー MUNICI PAL AUTHORITY BILLS CITY OF SAND SPR賞NGS  CITY OF SAND SPR看NGS =/27/201 7 MUNIC量PAL AUTHORITY B量LLS GRANDTOIALFOR FUND $44,160,61 740 MASWUTIL看TYFUND  CITY OF SAND SPRINGS =/27/2017 MUNICIPAL AUTHORITY BILLS GRANDTOTAL FOR FUND $5,854.05 760 MAAIRPORTFUND OOl181 AMERiCAN FIDELiTYASSURANCE PRlO27 TULSAAREA UNiTED WAY INC PR=O9 TULSAAREA UNiTED WAY INC 丁O丁Aし  CITY OF SAND SPRINGS =/27/2017 MUNICIPAL AUTHORITY BILLS GRANDTOIAしFORFUND $39,949,75 776 VVATER ME丁ER REPL FUND WATER 18O555 WISCONSIN BOX GRAND TOIAL FOR FUND $2,427,00 78O MAGOしF COURSE FUND OO1378 BANK OFAMERICA 丁O丁A」  CITY OF SAND SPR萱NGS =I27/201 7 MUNICIPALAUTHORITY BILLS 05了525222 11 2685589236981 134750 1286 62500068969998369804521 01 01 11 2的 ‑.〇∴4.5 イー 2 GRANDTOIALFORFUND $9,040,19 GRANDTOIAL $261,118,87  11/27/2017 7 4 9 Payro= p/d ll/9/17 Public Works Q) 4 1 ︹J (.n State Tax p/d ll/9/17 PubIIC Works 6 7 7 OMRF p/d ll/9/17 7 つつ 一千一4 7 VISIOn‑November Premium 8 6 Health Premium‑November ′D Qノ Qノ 7 Acct An∂lys Serv Chg‑Oct 7 つ﹂ 4・(∠ PaYrOil p/d lO/27/17 Pubil⊂ Wo「ks 7 8 Qノ 4 1 Feder∂i Tax p/d lO/27/17 PubiiC Wo「ks 6 6 7 St∂te Tax p/d lO/27/17 Public Wo「ks 与 ⊂﹂∴・4・ 3 4 OMRF p/d lO/27/17 3 7 ﹁⊃ 3 Llfe‑Nov PremIum 1 之 8 Deita Denta」Nov P「emium FUND TOTAし 11/9/2O17 」E710 Payroli p/d ll/9/17 PubilC Wo「ks ll/9/2O17 」E714 NatiOnWide p/d ll/9/17 11/9/2O17 」E715 1CMA p/d ll/9/17 11/9/2017 」E720 5tate Tax p/d ll/9/17 Pubiic Works ll/9/2017 」E723 Federal T∂× P/d ll/9/17 PubiiC Wo「ks ll/9/2017 」E726 OMRF p/d ll/9/17 11/7/2017 」E683 Vision‑Novembe「 Premium ll/6/2O17 」E681 与SMA Rev Bond ‑12 Pmt ll/2/2017 JE670 0WRB 09 DWSRF Loan Pmt ll/2/2O17 」E675 Health Premium‑Novembe「 1O/31/2017 」E7与与 CC Fees‑Me「it‑Oct lO/31/2017 」E7与6 CC Fees‑AmEx‑Oct lO/31/2017 」E765 Ve「fon GatwaY Acc Fee‑Oct lO/31/2017 」E766 Acct Anaiys Serv Chg‑Oct lO/27/2O17 」E613 Payroll p/d lO/27/17 Public Wo「ks IO/27/2017 JE618 Federai Tax p/d lO/27/17 PubiiC Works lO/27/2017 」E621 State Tax p/d lO/27/17 P=輔c Works lO/27/2017 」E623 1CMA p/d lO/27/17  CITY OF SAND SPRINGS 1 1/27/2017 MUNICIPAしAUTHORITY BIししS WIRE TRANSFERS lO/27/2017 」E624 N∂tlOnWide p/d lO/27/17 10/27/2017 」E625 0MRF p/d lO/27/17 10/27/2017 」E667 Pur⊂hasE CD lO20698981 10/25/2017 」E608 Life‑Nov P「emlum lO/19/2017 」E与97 DeIta Dentai‑Nov P「emium FUND TOTAし 11/9/2017 」亡710 P∂YrO= p/d ll/9/17 PublIC Works 11/9/2017 」E71与 iCMA p/d ll/9/17 11/9/2017 」E720 State Tax p/d ll/9/17 PubiIC Wo「ks 11/9/2017 」さ723 Federai Tax p/d ll/9/17 Pu帥c Works 11/9/之017 」亡726 OMRF p/d ll/9/17 11/7/2017 」E683 VisIOn‑November Premium 12 OWRB transfer 11/2/2017 」E671 13 Revenue Note Transfe「 11/2/2017 」各674 11/2/2017 」E67与 Health Premium‑November 10/31/2017 」E766 Acct Analys Serv Chg‑Oct 10/27/2017 」E613 Payroii p/d lO/27/17 PubIic Works 10/27/ZO17 」E618 Feder∂i Tax p/d lO/27/17 Public Works 10/27/ZO17 」E621 St∂te T∂X P/d lO/27/17 Pu帥c Works 10/27/2017 」E623 ICMA p/d lO/27/17 10/27/之017 」巨6之与 0MRF p/d lO/之7/17 10/2与/2017 」E608 Life‑Nov P「emlum 10/19/之017 」E与97 Delta Dental‑Nov Premium FUND TOTAL 11/9/2017 」E710 PaYrOii p/d ll/9/17 Public Works ll/9/2017 」E720 State Tax p/d ll/9/17 Public Wo「ks ll/9/2O17 」E723 Fede「aI Tax p/d ll/9/17 PubllC Wo「ks  CITY OF SAND SPRiNGS 11/27/2017 MUNiCIPAしAUTHORiTY BILLS WiRE TRANSFERS OMRF p/d ll/9/17 VisIO「トNovember Premium Health Premium‑November Acct Analys Serv Chg‑Oct PayroII p/d lO/27/17 Pu帥cWorks Federal T∂× P/d lO/27/17 Pubiit Works St∂te T∂× P/d lO/27/17 Publl⊂ Wo「ks OMRF p/d lO/27/17 Life‑Nov Prem冊m Deita Dentai‑Nov Premfum FUND TOTAL 2 6496 3的6 17781 81 3的4900之与お ら8 00与0粥002 27 26与与1444 70480的84 与1 7 11/9/之017 」E710 Payroli p/d ll/9/17 Pubi‑C Works 11/9/2017 」E7之O State Tax p/d ll/9/17 PublicWorks 与 ll/9/2017 」且723 Fede「al Tax p/d ll/9/17 PubIICWorks 6 11/9/2017 」E726 OMRF p/d ll/9/17 11/8/2017 」E707 Sales Tax PavabIe:Oct 11/7/2017 」E683 VISiOn‑Novembe「 P「emium 与 11/2/2017 」E67与 HeaIth Premium‑Novembe「 10/31/2017 」E766 Acct Anaiy5 Serv Chg‑Oct 7 10/27/2017 」E61与 Payro= p/d lO/27/17 PubiiC Wo「ks 与 10/27/ZO17 」且618 Federal Tax p/d lO/27/17 Public Wo「ks 10/27/2017 」E621 State Tax p/d lO/27/17 Pubiic Wo「k5 6 10/27/2017 」E62与 0MRF p/d lO/之7/17 10/2与/2017 」E608 しIfe‑Nov Premium 10/19/2017 」E与97 Deita Dental‑Nov P「emium 6 FUND TOTAL 11/271之017