Municipal Authority

MEETiNG NOTiCE AND AGENDA Sand Sp両gs Municipai Authority January 22, 2018 ‑ FoIiowing City Councii Sand Springs IVlunicipal BuiIding lOO East Broadway ‑ Room 203 Sand Springs, OkIahoma 74063 WW.Sandsprinasok.o「a 3. ConsentAaenda(A‑G) A= matte「s liSted unde「 Consent" a「e conside「ed by the T冊SteeS tO be 「outlne and WiIl be enacted by one motion Any TルStee may, however, remOVe an Item f「om the Consent Agenda by 「equest A) App「ovai of the minuteS Of the Decembe「 18, 2017, 「egula「 MunICiPai Authonty meeting (Crty Clerk) B) App「oval ofthe monthly T「ansfe「s of Funds (FinanCe) C) App「ovai of the pu「chase of a To「o Turf Spraye「 f「om P「ofessIOnai Turf Products pe「 state cont「act No SW190 in the amount of $42,99874 and autho「iZatlOn fo「 Chairman tO Sign 「elated pu「chase documents (Parks) D) Acceptance of the 「ecommendatiOn Of the Sand Sp…gS‑SapuIpa Jolnt Boa「d and app「ovaI of the Ag「eement fo「 Englnee…g ServlCeS Wlth Tetra Tech fo「 the Des喝n and Const川ctlOn ServlCeS for a second One Way Surge Tank ln the SkiatOOk Raw Wate「 Conveyance System (SRWCS). (PubIiC Works) E) AuthonzatIOn fo「 the engIneenng design fo「 the Su「ge Tank and Assoclated DeviCeS 「equi「ed fo「 comectiOn Of the Su「ge Tank to the exIStlng COnVeyanCe COndいt at a tOtal maximum COSt nOt tO eXCeed $44,700 0O w冊十the Sand Springs MuniCiPal Autho「ity s sha「e not to exceed $26,820 00 (60%) (Pub=c Works)  MunicipaI Autho「ity Agenda January 22, 2018 Page 2 F) App「ovaI of Change O「de「 No. 10 (Reconciiiato「y) to the Ag「eement with Waite「s‑Mo「gan Const「uction, Inc. fo「 a net decrease in the cont「act amount of $198,024.88 and an inc「ease in the cont「act time of 233.5 caienda「 days; and autho「ization fo「 the Mayo「 to execute saId Change O「de「 as 「eiated to the Waste Wate「 T「eatment Piant improvements p「Qject, Bid No. 1012 (PubIic Wo「ks) G) Acceptance of the Waste Wate「丁「eatment PIant lmp「ovements project, Bld No. 1012, aS COnStructed by Waite「s‑Mo「gan Const「uction, lnc. (PubilC Wo「ks) Motion Second 4. Financia‖3eport The 「eguia「 mon仙Iy Financiai Report fo「 a= funds IS ProVided to T叫SteeS fo「 theI「 review and infomatiOn. (Finance) 5, Correspondence The foliowing co「「espondence iS P「OVIded to TⅢSteeS fo「 thei「 review and information: A) Reguしar monthly biiis (Finance) 6, Citv Manaqer s and Trustees Report 丁he Crty Manage「 and/o「 Trustees wi= p「ovide updates 「egardIng 「eCent and upcoming events and prQjects, SCheduled events of inte「est, and the generaI OPeratiens of the Mu川cIPai Autho而y. No actlOr=s to be taken. (Administ「ation)  M-3A MINUTES Sand Springs Municipal Authority December 18, 2017 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (8-0) Vice Chairman Beau Wilson (8-0) Trustee Phil Nollan (8-0) Trustee Patty Dixon (8-0) Trustee Christine Hamner (6-2) Trustee Brian Jackson (8-0) ALSO PRESENT: City Manager Elizabeth Gray Authority Attorney David Weatherford City Clerk Janice L. Almy MEMBERS ABSENT: Trustee Jim Spoon (6-2) The Sand Springs Municipal Authority met in regular session on December 18, 2017, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:00 a.m., on December 14, 2017, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:22 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, no response; Vice Chairman Wilson, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Nollan, here. It was noted for the record that Trustee Spoon was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES DECEMBER 18, 2017 PAGE 2 3. Consent Agenda (A-E) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3E. A motion was made by Vice Chairman Wilson and seconded by Trustee Nollan to approve the Consent Agenda Items No. 3A through 3E: A) The minutes of the October 23, 2017, regular Municipal Authority meeting. B) The minutes of the November 27, 2017, regular Municipal Authority meeting. C) The monthly Transfers of Funds. D) The acceptance of the Shell Lake Dam Breach Plan (OWRB Emergency Action Plan) and authorization for Municipal Authority Chairman to sign. E) An expenditure in the amount of $48,145.20 for the purchase and installation of two (2) Godwin 300U Dump Body units for Water Maintenance and Operations. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. AMR Endpoint Purchase Finance Director Kelly Lamberson requested Trustees approval of the purchase of 2,000 AMR endpoints from ITRON for a total of $100,000. Trustee Nollan requested the savings amount. Finance Director Kelly Lamberson stated the original cost is $74.50, but was reduced to $50 each.  MUNICIPAL AUTHORITY MINUTES DECEMBER 18, 2017 PAGE 3 Trustee Nollan requested if the endpoints would be used as replacements for faulty endpoints and/or future placement or replacement. Finance Director Kelly Lamberson confirmed said reasons for the purchase. Following discussion a motion was made by Councilor Nollan and seconded by Vice Mayor Wilson that the requested approval of the purchase of 2,000 AMR endpoints from ITRON for a total of $100,000, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Vice Chairman Wilson, aye; Chairman Burdge, aye; Trustee Hamner, aye; Trustee Nollan, aye. The motion carried 6-0-0. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 7:25 p.m. _______________________________ Janice L. Almy, City Clerk  M-3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS January 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 9,157,298 $ 4,885,631 $ 7,236,704 TO: Cap Impr W&WW Fund (sales tax) 3,024,383 267,097 1,796,496 Mun Auth Golf Course Fund 175,000 14,583 102,081 Capital Improvement Fund 30,000 2,500 17,500 Street Improvement Fund 27,000 3,000 12,000 Mun Auth Airport Fund 50,000 4,167 29,169 General Fund 980,000 81,667 571,669 MA Short-Term Capital Fund 134,915 15,954 55,148 Water Meter Replacement Fund 200,000 16,663 116,641 ODOC CDBG Fund 6,000 - 6,000 Airport Construction Fund 30,000 (20,000) 30,000 GO Bond 2018 Fund 4,500,000 4,500,000 4,500,000 FROM: Mun Auth WasteWater Utility Fund $ 200,000 $ 16,663 $ 116,641 TO: General Fund 200,000 16,663 116,641 FROM: Mun Auth Solid Waste Utility Fund $ 500,000 $ 41,667 $ 291,669 TO: General Fund 500,000 41,667 291,669 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 583,331 TO: Stormwater Capital Impr Fund 1,000,000 83,333 583,331 FROM: Mun Auth Golf Course Fund $ 25,500 $ 860 $ 13,179 TO: Golf Course Capital Improvement Fund 25,500 860 13,179 M-3C  M-3D&E /参 Sand Sp「ings Agenda Item # Consent/Reg出a手 O K L A H O M A CITYOF SANDSPRINGS COUNCエエ./AUTHORITY STAFF REPORT MEETING DATE: January 22. 2018 SUBJECT: SKIATOOK RAW WATER CONVEYANCE SYSTEIVl (SRWCS) ‑ AGREEMENT FOR ENGINEERING SERVICES ‑ ONE WAY SuRGE TANK STAFF RECOMMENDATION: 1. That the T「ustees accept the recommendation of the Sand Sp「ings ‑ SapuIpa Joint Boa「d and staff. and app「OVe the Ag「eement for Enginee「ing Services with 丁et「a Tech fo「 the Desig= and Const「uction Services fo「 a second One Way Su「ge Tank in the Skiatook Raw Wate「 Conveyance System (SRWCS). 2. That the Trustees autho「ize the engineering吐sign for the Su「ge Tank and Associated Devices requi「ed fo「 co…ection of the Su「ge Tank to the existing COnVeyanCe COnduit at a totaI maximum cost not to exceed $44,700.00 with the Sand Sp「ings M…icipai Autho「ity s sha「e not to exceed $26,820.00 (60%). BACKGROUND AND HISTORY: The Sand Sp「ings and SapuIpa Municipai Autho「ity s u輔ze 「aw water f「om Skiatook Lake conveyed to each entity s t「eatment faciIities by the SRWCS. The SRWCS existing inf「astructu「e (COmmissioned for service in 1992) includes a one‑Way Su「ge tank a10ng the 「aw wate「 conveya=Ce Pipeiine to provide protection agai=St hyd「a面C SurgeS du「ing hydraulic t「ansient events sl'Ch as planned pump starts and stops. and instant system eme「gency shut downs from events such as catast「ophic equipment faiiu「e o「 seve「e StO「mS CauSing instant u郡ty supplie「 Ioss of elect「icity t「ansmission capabiIity. In o「der to perfo「m maintenaれCe On the existing tank, the tank must be removed from service and no 「edundant protection is ava=able fo「 the miles of conveyance pipeline without the enti「e system being ofrline. The inability to p「ovide the system p「otection f「om the existing su「ge tank, O「 a 「edundant tank, WOuld resuit in the ioss of use of Skiatook Lake 「aw wate「・ Ope「ations and staff beIieve this p「Qject to insta= a 「edundant surge tank Simila「 and aqja∞nt tO the existing su「ge tank wi= p「ovide ope「atjona=lexjb航y du「ing Periods of maintenance o「 othe「 unforeseen events that couId prevent use of the matu「ing SRWCS du「ing the p「esent and futu「e MunicipaI 「enaissance and growth.  軍書°軍∴∴∴∴ ∴ ACCOu﹁‑︒二〇C∴で示気重°じ∴レ﹂へNu↑ 母卒中︒高手 ︑ 1‑∴臆︑ 同上言︑中 田O重言喜 田霞岳 ﹂周東,ヽ予て﹂ は田圃 白i∴Ⅵ∴‑‑時 人, で〇︑ lいざN○○ ︺○○∴笑ふ ∵いい︑°小n ぐ∴汗五五 ﹂.博⁚. 田○類 J∴十二一 小言㍊心 ﹁用へ トで 1  ‑へいド大悟l 口上手﹂白月 午年周年・生ら ︹・霊e曽みの;巾鷲) Pタの鴫 ︼ Il﹂. 十で〇.〇〇十〇着t︹i.〇〇〇〇.⁚場で"● ill ゥ(上‑⁚ぐ三つニー⁝ て軍書i︼C亡 こ︑N○○ ︒り憂⁚‑ 害︒莞ヒ 一 ㌣∴誓詐霊の∴⁝薬草‑∴告辞里 i上iIiiiiiiiiIli 用﹁日罵り画 調工轡の団⁚ ト+.UA﹁ 田JD裏門.リ ー 皐 言 い 二 ‑ ∩ ‑ ( 1 ‑ 1 ∩ ヽ l ‖ ′ 口 角〆﹁︹︼∩置戸 白月∩︹ V軍用 ムー﹁小言;言上信用∴軍書 五男l .‑I ⊂C﹁ しi UCC I‖‑ ぐ書画烏口畑享年や 〆た下妻に初出 ﹁﹁し手C地点‑‖レ 〃●〃‑具上白︼ ‑∪ く寄̀ 小.⊂○○ i 同 意 ﹂ ︑ 嶋 ‑五目一二年‑ ﹂半日‑ I‑弓手∴∴∴∴ロム高車目上仁へ∴レー.I‑けい 上意(お年口上,(.‑←‑・l .い uuC 〇月 JCe N可︑↑●し ﹁ i , 1 ‑ 重 ヶ 0 母 音 ( 皇 ︽ , リ ー じ 7 ﹁ , / ‑ ‑ 嶋 7 ̀ ‑‑事実〆ず ‑〇月∴当‑白く ・ト﹁ 主音農/∴けらi叶ヾ録こ,房/∴子 ‑i)白音︑.年寄し, ‑と時子用法‑b種一.‑す戸 青さトロ﹁‡r白面 ̀録 白き(用I‑●∴鴨 iふさは陣(,﹁に〇 位id子1 算ト音i .丁﹁.中 音白でi′l‑言鴨.自音 でいく点上口上Pぐi ∴∴しー(u年∴‑りiiヽ.トー ー′﹂ ′﹄ヽ﹁l′ ︽′1.岬か雪 ‑ウ C∴ 年上‑主∴帥五号仁だ用 ‑かい÷ ‑﹁いい .7﹃,章子 を㌢上で用︒言お手‑←(I 黒い﹁い︹弓手トi i2﹁n l二ii日子i) 申年̀ /′∩普﹁=書生 7昔話∴生しi=占(白川.i白レ 向く‑い て夕子 l・五・〇秒﹂ ・予言六年r∴うらむ﹁i半白∴ら﹂上中手書 白(自﹂ ′ 薯′ ) し し い I 裏 口 ‑ 十 〇 五 , 7 人  AGREEMENT FoR ENGINEERING SERVICES SKIATOOK RAW WATER CONVEYANCE SYSTEM ONE WAY SURGE TANK THIS AGREEMENT言ncludi=g Attachments betwee= SapuIpa M…CipaI Authority and the Sand Springs M…icjpaI Authorty Joint Boa「d (Owne「〉 and Tet「a Tech巾C. (Enginee「); WiTNESSETH: WHEREAS, Owne「 intends to construct a new one way su「ge tank (the P「oject); and, WHEREAS, Owne「 「equires certain enginee「ing servjces (the Services) in connection with the Project; and, WHEREAS, Enginee「 is p「epa「ed to p「OVjde the Services; NOW THEREFORE亘COnSide「ation of the p「omises contained in this Ag「eement, Owne「 and Enginee「 ag「ee as fo=ows: ARTICしE l ‑ EFFECTIVE DATE The effective date of this Ag「eement shaii be the ̲day of 2018 ARTiC」E 2. COVERNING 」AW This Ag「eement sha= be gove「ned by the laws of the state of OkIahoma, locai o「dinances, and 「esoIutions and the lnte「iocaI coope「ation ag「eement fo「 the Skiatook Lake Raw Wate「 Conveyance System o「igina=y executed Decembe「 1 ・ 1986i he「eafte「 「efe「「ed to as the inte「Io∞I Ag「eement ARTICしE 3 ‑ SERVICES TO BE PERFORMED BY ENGiNEER Eng中eer shal〃 perfo「m the Services desc「ibed in Attachment A, Scope of Servjces. ARTIC」E 4 ‑ COMPENSATION Owne「 shaII pay Enginee「 ln aCCOrdance with Attachment B, Compensation. ARTICしE 6. OWNER‑S RESPONSIBI」IT脂S Owne「 sha= be 「esponsibie for a= matters described in Atfachment C. Owne「's Responsib踊es and SpeciaI Conditions. ARTICしE 6 ‑ STANDARD OF CARE E=ginee「 Sh訓perfo「m the Servjces undertaken in a manne「 consistent with lhe prevajiing accepted Standa「d fo「 SimiIa「 Services w肌respect to p「qiects of compa「abie function and complexity, and With the appiicabie Iaws and 「eguialions published and in effect at the time of perfo「mance ofthe Services. The System sha= be ope「ated and maintained in a good and wo「kma刷ke manne「 and in S(rict acco「dance with this Ag「eement. AiI wo「k sha= be perfomed by o「 unde「 the supervision of OkIahoma Dept. Of Envi「Onmental QuaIity (ODEQ) ∞rl肺ed ope「atolS P「Operiy qua冊ed to perfo「m Such Services. which qual=ication sha= be subject to 「eview by the Owners. Enginee「 shaII perfe「m the Services which fail to satisfy this standa「d ofca「e in a ma…e「 Satisfacto「y to lhe Owne「, at nO additionaI cost. Other than the obligalion of the Enginee「 to pefrom in acco「dance w肌the n青唯unT田m劃V'V)(m(調lC鵬ml Con調lCllm Wol* Ot京C°n'鷺教￨惚P山場" 〃ゆ〃 ▲u筒中y u鴫n● S富鴫Spn巾' Mu同調Aul軸tJ Jom Bo'ra喝klきくOOlくOrn W〃y Sし〃す●丁〃i農¥1W●y丁"h農̲A叩関∩(額)c l fo「egolng Standard, nO Warranty. either eXPresS O「 imp=ed, Sha" apply to the Ser¥I看CeS tO be perfo「med by the Engineer pu「Suant to this Agreement or the suitablfty of Engineer七work p「oduct. AR¶C」E 7 ‑しIABlしけY AND INDEMNIFICA¶ON 7. 1 Gene「al. Having considered the potentiai liabiIities that may exist during the pe巾)rmanCe Of the Se「viees, the benefits of the Project, and the Enginee「S fee fo「 the Services; and in consideration of the promises contained in this Agreement, Owner and Englneer agree to a=ocate and limit such liab冊ies in acco「dance with this ArtlCIe 7.2 1ndemniflCatjon. Engineer and Owner each ag「ees to defend, indermify, and ho妃ha「miess each other, its agents and empIoyees, from and against lega=ia帆fty for alI claims, Iosses. damages, and expenses to the extent such claimsi Iosses, damages, Or eXPenSeS are cauSed SOlely by its negl鳴ent acts, e「「Ors, O「 Omissions. 1n the event claims, losses, damages, Or eXPenSeS are caused by the joint or concurrent negIisence of Englneer and Owner, they sha= be bome by each party in p「OPO巾on to its own neglis〔mCe 7.3 Conseauential Damaaes. Engineer sha= not be =able to Owner fo「 any special, indi「ect, O「 consequentiai damages resuIting in any way f「om the perfe「mance of肌e Services such as, but not llmited to, ioss of use, loss of revenue. or Ioss of antic囲PrO tS. 7.4 Survival. Upon completlon Of a= Services. oblisatione, and duties p「ovjded fo「 in this Ag「eem訓 o口if this Ag「eement is terminated fo「 any 「eason, the terms and conditions of this Article shaii survive. 7.5 Limitation̲刷tv. To the fu=est extent pe「mitted by Iaw, Engineer s tota=ialb冊y to the Owne「 for a= claim昏Iosses, damages, and expenses resuIting in any way from the perfo「mance of the Services shali not exceed the Iimits of the Enginee「S insurance coverage. ARTICしE 8 ・ lNSuRANCE During the perfo「mance of the Services unde「 this Agreement, Engineer sh訓majntain the fo=o¥wing insu「ance: (1) General Liabilfty insuran∞, With a combined single ‖mit of$1 ,00O,000 fo「each occu○○ence and $1 ,00O,000 in肌e agg「egate. @) Automobife Liabi時lrrsu「an∞, With a ∞mbined sing幅Iimit of $1 ,000,000 for each accident (3) Wo「kers Compensation ineuran∞ and EmpIoyer s lia闘fty lnsu「anoe in acco「dance w肌 StatUto ry 「equ i「e…a爪s. (4) P「ofesstonai 」ialb"fty lnsu「ance. with a limit of $1 ,000,000 amuei agg「egate. Engineer shaIl, uPOn Written request, fumish Owne「 certifica es of insu旧nce whjch shaI冊clude a PrOVisjon肌at such血suranoe sh訓nol be canceled without at least thirty days written notice to Owner. AII Projくsot COnt「aCtOrS Sh訓be 「equired to include Owner and Engineer as additionaI insu「eds on their Gene旧旧ab航y insu「ance policies, and sh訓be requi「ed to indemnfty Owner and Engineer to the same extent. The Owners sha= be 「esponsible fo「 p「oviding a= p「operty loss insu「ance fo「 the System. Engineer and Owners each sh訓requj「e its insu「anoe ca面ers to waive all 「ゆItS Of sub「ogation agains=he other and its di「ectors, O怖cers, Pa巾IerS, COmmissioners, O怖ciaIs, agents and empIoyees. fo「 damages cove「ed by p「OPerty insurance du両g and alte† the perfo「mance of 剛○○h同調〇億W調の同町Co調舶同調u巾中細▲叩鱒調か● 3mdS両肌叩A同的」的(日脚o鳩 胸的†州時丁叫叩他 2 ‑丁歩 SerViees. A simiia「 PrOVision sha= be 'nCO「POrated into a= cont「actual a「「angements ente「ed IntO by Owne「s and sha= p「OteCt Owne「s and Engjnee「 to the same extent ARTICしE 9 ‑ 」llVllTATIONS OF RESPONSIBILITY Engjれee「 Sha= not be 「esponsibie fo「 (1 〉 maintenance means, methods, teChniques. sequences, Procedu「es, Or Safety precautions and p「Og「amS being p「0Vided by othe「s in comection wjth the System; (2) the fallure of any cont「acto「, Subcontracto「. vendo「. o「 othe「 P「oject particIPant, nOt unde「 COnt「aCt tO Enginee「・ tO fu圃I contractuai 「espons酬ities to the Owne「 o「 to comply wlth federaI, State, O「 ioca=aws, 「eguIations, and codes; 0「 (3) p「OCu「ing Pe「mits, Certificates, and Ii∞nSeS 「equi「ed fo「 any wo「k uniess such 「espo=Sibi=ties are specificaily assigned to Enginee「 ln Attachment A, Scope of Services. ARTICしE lO ‑ LI州ITATIONS OF RESPONSiBI」ITIES FOR ACTS OF OTHERS Provided that the Enginee「 has acted in good faith, Engineer sh訓not be liabIe to Owne「for b時ach Of cont「act o「 fo「 neglige=t e「「0「 O「 OmiSSio= i= faiIing to detect' P「eVe=t' Or rePOrt the faiiu「e of any COnt「actO「, SubcontlaCtO「, Vendo「, Or Other p「Oject participan=o fui相contractuaI o「 other 「esponsibiIities to the Owne「, faiIure to finish or const「uct the P「oject in accordance wjth the pIans and specmcations・ O「 faliu「e to compIy with fede「aI' State‑ O「 iocal laws, 0「dinances, 「eguiations, 「uies. codes, O「de「S, C「ite「ia. o「 Standards. ARTICしE = ‑ OPINIONS OF COST AND SCHEDU」E Since EngIneer has no cont「Oi ove「 the cost of labo「● materiais, O「 equjpment fu「nished by othe「s, O「 OVe「 the 「esou「CeS P「OVided by othe「S tO meet P「oject schedules, Enginee「 s opinion of p「obabie COStS and of P「Qject scheduies shalI be made on the basis of expe「ience and qua嗣cations as a P「OfessionaI enginee「・ Enginee「 does not gua「antee that p「oposals, bids, O「 aCtuaI System OPe「ation costs wi= =Ot Va「y f「om Enginee「S eStimates o「 that actuaI scheduies wliI not vary f「om Enginee「 s p「ojected schedules. Engineer sha= complete the services within the time frame outiined On Attachment E, Schedule, Subject to conditions which a「e beyond the cont「oI of the Enginee「. Enginee「 does not gua「antee that actuai system operation costs wiii not va「y f「om Enginee「,s eslimates o「 that actuaI schedules wiII not va「γ from Enginee「 s p「ojected scheduie. ARTiCしE 12 " REUSE OF DOCUMENTS AII documents言ncluding, but not limited to, d「awings. specifications, and computer software P「ePa「ed by Enginee「 PurSuant tO this Agreement a「e instruments of service in respec( to the P「qiec「They a「e no=ntended o「 「e印esented to be sui章abIe fo=euse by Owne「 or othe「s ￣On extension§ Of the P「oject o「 on any other p「qject. Any 「euse without p「io「 w弧en ve「ifroation o「 adaptation by Engineer fo「 the specific pu「pose intended w冊be at Owne「●s soie 「isk and wilhout IiabiIity o「 legaI exposu「e to Engi=ee「・ Owne「 shall defend' indemnify' and hoId ha「mless Enginee「 agains章a= cIalms, iosses. damages, injuries, and expenses, inciudlng atto「neys fees, arising out of O「 reSulting from such reuse. A=y Verification or adaptatio= Of documents wm entitle Enginee「 to additlonai compensatlon at 「ates to be ag「eed upon by Owne「 and Enginee「. ARTICしE 13 ‑ OWNERSHIP OF DOCUMENTS AND iNTEししECTUAしPROPERTY Except as otherwjse provided he「ein, engineeJing documents, d「awings, and spec胴catlons ProPared by Engineer as part o=he Services sh副become the p「operty of Owne「 p「ovided, howeve「, that Engineer sha= have the un「est「lcted righl to their use・ Engiれee「 Shaii retain胸e 「ights in its standard d「awing detaiIs・ SPecifications・ databasesi COmPute「 SOftwa「e, and othe「 prop「ieta「y ProPerty. Rlghts to inteIlectuaI p「operty deveIoped, u剛Zed, Or mOd胴ed ln the perfo「mance of the Serv(ces sha= 「ema)n the property of ∈ngineer. ART看CしE 14 ・ TERIVllNATION This Agreement may be teminated by eithe「 party upon written notlce in the evenl of substa∩tfal failure by the olhe「 Party to Perform in accordan∞ W欄the te「m3 Of this Agreement. The 蘭機船≠寄州競l柵"(●鴫同調鳩=m● c調調●億W筒賀o柑青の同峰観劇岬録強調u鷹噂調▲u物議y "hd巾●さ●舶S叩l岬l○○ロ山▲同い調の?録爪的●蘭の輸 叩Sl〃l持丁輸青11W巾†●∩教‑▲重い購ml調( d∞ 3  nonperfo「ming party sha= have fifteen caIenda「 days什om lhe date ofthe te「minatIOn nOtice to cu「e Or tO Submit a plan fo「 cu「e acceptabIe to the othe「 Party: Owne「 may te「minate o「 SuSPend perfo「ma=Ce Of this Ag「eement for Owne「,s conve=ience upon Written notice to Enginee「. Enginee「 shaii te「minate o「 SuSPend perf。rmanCe Ofthe Services on a SCheduie acceptabIe to Owne「. if temination o「 suspensio「=s for Owne〇一s convenience. Owner Shaii pay E=ginee「 fo「 a= the Services perfo「med and te「mi=ation o「 suspension expenses. Upon 「es書art, an equitabie adjustment sha= be made to Engineer s compensation fo「 the di「ect and undi「ect costs associated with 「emobilization. ARTiC」E 15 ‑ DE」AY IN PERFORIVIANCE Neithe「 Owner no「 Enginee「 sha= be considered in defauIt of thiS Ag「eement for delays in perfomance caused by circumstances beyond the 「easonable control of the nonperferm机g party Fo「 Pu「POSeS Of this Ag「eeme=t, SuCh ci「cumstances include, but a「e no川mited to, abno「maI Weathe「 conditjo=S; floods・ earthquakes. fre; ePidemics; Wari 「iots, and other civil distu「bances; Strikes, lockouts. wo「k sIowdowns, and othe「 iabor distu「bances; Sabotage=udiciaI 「estralnしand inabtry to procu「e pe「mits・ Iicenses' O「 authorizations from any iocaI. state, O「 fede「al agency fo「 any of the suppIies・ mate「iais' aCCeSSeS' 0「 ServICeS 「equi「ed to be p「ov'ded by either Owne「 o「 Enginee「 unde「 this Ag「eement ShouId such ci「cumstances occu「' the nonperfo「mIng Party ShaII・ Wl冊a 「easonab‑e time of being P「eVented f「om perfo「m…g' give writlen notice to the other party desc「lbing the ci「cumstances PreVenting continued perfo「mance and the efforts belng made to 「esume performance of this Agreement. ARTIC」E 16 ‑ COMMUNiCATIONS Any commu=ICat‑On 「equi「ed by this Ag「eement shaIl be made in w「i ing to the add「ess specified beIow: Enginee「: Tet「a Tech. Inc. 7645 E. 63rd street. suite 301 TuIsa, OkIahoma 74133 Attention: D Nei= PulIiam J「, P.E., Ownel: 一 Sand Springs/Sapuipa Joint Boa「d C/o Sand Springs Municipai Autho「ity POBox338 Sand Springs, OK 74063 Attention: Ml. De「ek Campbei〃, P.E. and Sand Sp「ings/SapuIpa Joint Boa「d C/O SapuIpa MunicipaI Authority P.0. Box l130 Sapuipa, OK 74O67 At(ention: Mr. Rick Rumsey' Assislan( City Manager Nothing contained in this ArticIe sh訓be const「ued to 「est「ic=he t「ansmissIon of 「outine C○mmunlcattons between 「ep「esen(atives of Engineer and Owne「. mM(洲▲調…脚部帥的場肌C調同調… W蘭調. c調棚減輸‑〃ゆ. ▲叩同調S〃巾S帥叫巾仰▲l仙1り」観山駁岸畑S調教∞教000 W●▼ S{面か丁●農11 W〃1 T●山̲▲種●●動議鶴鴬 4 ARTICしE 17 ‑ VVAIVER A waive「 by e'the「 Owne「 O「 EngInee「 Of a=y breach of this Ag「eement shaiI be in writi=g. Such a Waive「 sha…ot affect the waiving party s rIghts with 「espect to any othe「 o「 furthe「 b「each. ARTICLE 1 8 ‑ SEVERABl」ITY The invaIidfty,川egality, Or unenfo「ceabirty of any p「ovision of this Ag「eement o「 the occu○○ence of any event rende「ing a=y POrtion o「 p「ovision of this Ag「eement void shail in no way affec=he VaIidlty Or enfo「Ceabi時of any other portion or p「ovision oflhis Ag「eement. Any void p「ovision sha= be deemed severed from this Ag「eement' and the baia=Ce Of this Ag「eemenl sha= be const「ued a=d enfo「ced as if this Agreement did not contain the particuIa「 portion o「 p「ovisjon held to be void. The parties fulrthe「 ag「ee to amend this Ag「eeme=t tO 「ePlace any st'icken provision with a valid P「OVision that comes as cIose as possIble to the intent ofthe st「icken p「ovjsIOn The p「ovISions of this ArticIe sha= not p「event this enti「e Ag「eement from bei=g VOid shouId a p「ovision whlCh is of the essence of this Agreement be dete「mined void. ARTIC」E 19 ‑ INTEGRATION This Ag「eemenl rep「esents the ent一「e a=d integ「ated Ag「eement between Owne「 and E=ginee「. it SuPe「Sedes ail p「ior and contemporaneous comm…ications' 「eP「eSe=tations, and ag「eements, Whethe「 0「ai o「 W「itten. reIating to the subject matle「 Of this Agreement ARTICLE 20 ‑ SUCCESSORS AND ASSiGNS To the extent pe「mitted byArtlCle 21‑ Ow=e「 and Enginee「 each binds ItSeIf and its successo「s and assigns to the othe「 Party to lhis Ag「eement. ARTICしE 21. ASSIGNMENT Neithe「 Owne…O「 Enginee「 shaIl assign jts duties unde「 thlS Agreemen‑ without the p「io「 written consent of the othe「 party. UnIess othe…ise stated in the v¥〃皿en consent to an assignment, nO assignment wIIl 「elease o「 discha「ge the assigno「 f「om any obIigation unde「 this Ag「eement. Nothing contained in this Articie sha= prevent Engi=ee「 from empIoying lndepe=dent co=Sultants, associates. and subcont「acto「s to assist in the perfo「mance of the Services. ARTiCL∈ 22 ‑ THIRD PARTY RIGHTS Nothing in this Ag「eement shali be co=St「ued to give any 「ights or benefi s to anyone othe「 than Owne「 and Engineer. ARTIC」E 23 ‑ PERIODIC REVIEW AND PERIOD OF SERVICE Reviews of the major faciIities of the System, aS identified in Attachment A, ‑ Scope of Services, may be made at Ieasl two (2) times yea「Iy during the months of Feb「ua「y and August by one o「 more designaled rep「esentatives ofthe Owners i= the company of E=gjnee「 and at the diSC「etion of the Owne「s. Reviews a「e to assess ∈nginee「's perfo「mance and confirm acceptable ope「ationai COndition of the System. Only written comments from these 「eviews o「 othe「 app「op「iate fo「ums' aUthorjzed by the Owners, W川be responded to by Engjnee「. ART葛CしE 24 ・議AINTENANCE EQUiPIVIENT AND SuPPしIES Mainlenance equipment and suppiies acqui「ed by Enginee「 by di「ect pu「chase unde「 (hjs Agreement shail remain the p「operty of the Sys(em, and sha= be maintained by Enginee「 as a part Of the System. Ownel : Sand Sp「ings MunicipaI Autho「ity APPROVED MunicipaI Autho「ity Atto「ney  ATTACHMENT A 丁O AGREEMENT FOR ENGINEERING SERVICES BETl〃EEN SAPUしPA MuNiCIPA」 AUTHORITY AND SAND SPRINGS MUNiCIPA」 AUTHORITY, OWNERS AND TETRA TECH, INC., ENGINEER FoR SKIATOOK RAW WATER CONVEYANCE SYSTEM ONE WAY SuRGE TANK SCOPE OF WORK The fo=owing scope of services shalI be made a part of the Ag「eement dated the ̲day of 2018. I. PROJECT UNDERSTANDING The Sapulpa Municipal Autho「ity and the Sand Sp「ing§ MuniciPal Authority (Owne「s) currentIy u細ze 「aw water f「om Skiatook 」ake fo「 t「eatment and subsequent dlSt「jbution lo custome「s. This 「aw wate「 is co=Veyed to each indivjduai ent‑ty s tl.eatmen( fac嗣es by the Skiatook Raw Conveyance System (SRWCS). The SRWCS exIS(個g infrast「ucture incIudes a one‑Way Su「ge tank aiong the 「aw water conveyance pipeline to p「ovide p「OteCtjon against hyd「auIic §u「geS du「ing hyd「auIic t「ansient events such as pump starts and stops. ln o「de「 to perfo「m malntenance on the ta=k' the tank must be 「emoved f「om servICe and =O redundant protection iS aVailable fo「 the conveyance pipeI血e・ The Owne「s have 「equested a p「oject to insta= a 「edundant su「ge tank sim=ar and adjacen=o lhe existing su「ge tank in o「de「 to p「ovide OPe「ationai flexibility du「jng periods of maintenance. This P「Ojec=ncludes design, bidding, COnSt「uCtion adminislration. and 「esident project 「ep「esentatjon services associated with the surge tank const「uction. The surge tank construction cove「ed in this project spec附ea=y includes the foiiowjng: ・ inst訓ation of a new su「ge tank (Simila「 to the existing tank configu「atjon). This existing tank is app「OXimateIy 20‑feet djamete「 by 20r晦et high is of weided steel CO nSt「uCtto n. . Insta=atio= Of associated piping' VaIves' COnneClions' and appurtenances =eCeSSa「y to tieくhe new su「ge tank to the existing conveyance pjpeIine. ● Insta=ation of cont「oIs' inst「umentation‑ and eIec師Cal equipmen! neces§a「y in conjunction with the new su「ge tank. The Owner has secu「ed the site adjacen=o lhe existjng tank whe「e this new tank w=i be Iocated. il. SCOPE OF SERVICES The scope of lhe P「Oject incIudes the fo=owing distinctlVe Phases: ・ Design Phase . Bjdding Phase (Futu「e) ・ Construction Administ「ation (Futu「e) . Resident P「qiecI Rep「esentation (Futu「e) 1 A detaiied scope assocrated with each phase is desc「ibed beiow A. Design Phase. The design phase wiiI resuIt ln a COmPle(e set of pians and specificatjons Suitabie fo「 SUbmission to the ODEQ fo「 formai app「OVai to const「uct the P「Oject, aS We= as fo「 bidding. The detaIIed scope of services fo「 each CategO「y is out廟ed beiow. The design phase sha= consist of the fo=owing tasks. a. P「Oject Management. P「Oject management of the design sha= include the fo=owing: 1 Adm面St「ation. This item sha旧ncIude the fo=owing. a) P「Oject面tiaIization and setup b) Coordinatjon of the project team. C〉 Gene「al p「oject communications wjth the Owne「 and 「egulatory agencies. 2. Quaiity Control Reviews. Enginee「is senio「 design and COnSt「uCtjon staff sha= 「eview the resuIts of certain design activities and the de=ve「ables p「io「 to submISSion. b Surveying. Owne「 has ident璃ed and secu「ed the site next to the existing tank. Owner also compIeted the topo survey of the site as WeIl as bounda「y survey which wi= be used fordeveioping the desIgn documents. C Geotechnica=nvestigation. The Geotechnica=nvestigatjon wj= be Perfo「med by a geotechnicaI subconsuitant seiected and paid SePa「ateIy by the Owner. Engineer §ha= assist the Owne「 with the 器だ蕊講e蒜詰謹書,請書 嵩洗霊 COndltions at the site o=he lmp「OVementS. Assistance by the Enginee「 Sha旧ncIude the p「epa「atton of a §COPe Of services, the PrOCuremenl of p「oposals fo「 the work by qua欄ed geotechnicai firms, a 「eView of the p「oposals, the plePa「ation of a 「ecommendation fo「 awa「d. coo「dinatjon of the cont「act for the Services, and a 「eview of the finaI geotechnicai 「eport. d. Plans and SpecificatIons. CompIete the design of aII p「qiect eiements and finallze a= pIan8 and specmcations as fo=ows. One‑Way Su「ge Tank Consl「uction. The new tank wi= be sim胎「 to the existlng tanktype and size. Finalize the design ofthe su「getank, Piping, VaMng, COnnectIons, and a8SOClated appurtenances. 1. Sitewo「k. P「epa「e the desjgn of訓§ite○○elated imp「OVementS lncIudjng re§to「atlon of exIstlれg d「iveway, dralnage faciIities, g「ade structu「es. fencing, and mlscelIaneous earth work thal may be djstu「bed by the su「ge tank and piplng conslruc(ion. 2. EIectricai, inst「Umentation, and Cont「OIs Design. The existing lank is not served by eiect「lc utiIity and does nol have n"鳩ud州nill「●lv'ContJ'CmC 'nI Con(I劇I聞●nl Wo巾OId'l Con調lS嶋田P' Mul咄P"l ▲uthchty 〃nd th 9'nd 9p小gI Mullc仰l ∧uho11ty Joln鳩o'剛skl￨(∞l Or' W叫Sur9● 1●請11W〃I丁t∩し∧録●●調ni d∞ A‑2  ATTACHIVIENT B 丁o AGREEMENT FOR ENGINEERiNG SERVICES BE¶〃EEN SAPUしPA MUNiCiPA」 AUTHORiTY AND SAND SPRINGS MUNICIPAしAUTHORITY, OWNERS AND TETRA TECH, INC., ENGiNE∈R FOR SKiATOOK RAW WATER CONVEYANCE SYSTEM NEW ONE‑WAY SURGE TANK COMPENSATION The foiIowing compensatlOn ProVis‑OnS Sha= be made a part of the Ag「eement dated the ̲day Of 2018 I. PAYMENTS FOR SERVICES AND EXPENSES OF THE ENGINEER: A. Basic Enginee「ing Services. For basIC enginee「ing servICeS Perfo「med …de「 Article 3言he Owne「 w川pay the Enginee「 at the hou「Iy 「ates, Plus bu「dened expenses, Setforth in Engineer s Rate ScheduIe (Attachment D). The 「ates shown incIude aiI costs言nciuding ove巾ead and p「ofit. TotaI maxlmum b冊ng sha= not exceed $44,700 without furthe「 autho「ization B. Additionai Eng山ee'ing Servlces・ Fo「 add'tionaI engi=eering services, initiated by Written authorization f「Om Owne「 「ep「esentatlVe and perfo「med …de「 A巾CIe 3, the Owne「 Wi= pay the Engineer at the Additional Services Hou「ly 「ates, Set forth ln Enginee「 s Rate ScheduIe (Attachment D), PIus subcont「act wo「k, if any, and di「ect expenses at burdened cost pIus lO%. B冊ing 「ates wi= not exceed those set forth in Enginee「 s Rate ScheduIe (Attachment D). 葛i. TiMES OF PAYMENT: lnvoices a「e due and payabie within 30 days ofdate of invoice inY9ices past due a「e su叫ect to‑i巾e「es( at the 「ate of l%% pe「 month. A. Basic Engineeling Services. Fo「 the basic enginee「jng services perf。「med unde「 ArticIe 3, mOnthly payments sha= be made in proportion to services perfo「med. Owne「S Sha= pay the invoices as fo=ows. Sand Sp「ings 60% SapuIpa 40% B" AddItIonaI Englnee而g ServIces・ Fo「 additionaI enginee「ing services, mOnthly PaymentS by the Owne「 ShalI be based on detailed invoICeS from Enginee「fo「 wo「k compIeted. Owners sha= pay the invoices as fo=ows: Sand Sp「ings 60% Sapu Ipa 40% Part Of the Ag「eement dated the day of 2018. (」ist effective Juiy十201 7〉 Principal in Cha「ge S300.00 P「oject and Program Management P「Oject Manage「 1 S16与.00 Project Manager 2 S190.00 S「 P「Oject Manage「 S21与.00 Program Ma間ge「 S24与.○○ Enginee「 l S90.00 Engineer 2 $110.00 Englnee「 3 ;125.00 Project Engineer l ;135.00 PIOJect Engineer 2 ;165.00 S「軸ginee「宣 S2宣与.00 S「各ngihee「 2 i之之0.00 Sr Eng)nee「 3 ;250.00  PrincipaI Enginee「 ;260.OO Enginee「Ing Techni⊂ian ;60.00 Engineering Designe「 1 $90.00 Engineering Designer 2 $95.00 Engineering Designer 3 S宣1与・00 Sr Eng Designe「 1 ;125.00 Sr Eng Designe「 2 $14O.00 A「ChitecturaI Designer l ;75.00 A「chitecturaI Designer 2 $80.00 Architectu「al Designer 3 ;105.00 A「chitect l S120.00 Architect 2 ;140.00 S「 A「Chitect l $ 170.OO SrA「Chitect 2 ;195.00 A「⊂hitectu「aI Program Mg「 $255.00 Sys Analyst / Programmer l SlO与.00 SYS Analyst / Programme「 2 S120.00 Sr Sys AnaIyst / P「Og「amme「 1 S14与.00 Sr Sys Analyst / Programmer 2 S19与,00 S80.00 S9与.00 SlOO.00 S宣3与.00・ S165.00 S2 10.00 Construction Project Rep I S80.00 Construction Project Rep 2 S90.00 Sr Const「 Project Rep I S1之与.00 S「 Constr Prolect Rep 2 S1与0.00 Constructlon AdminIstrator ‡器豊豊豊島 藍器 S重工O・00 ConslructIon ManagemeIlt Const「uctlon Manage「 1 ;150.00 Const川Ctlon Manager 2 ;195.00  S 200.00 Survey Tech l S5与・00 Survev Tech 2 S7与100 Survey Crew Chief $95.OO Surveying Speci郡st ;1OO.OO しand Surveyor $110.00 Srしand Surveyor ;155.00 PIant Ope「ator l ;85.OO Pia=t Ope「ator 2 S90.00 PIant Supe「Visor ;100.00 Technician l $55.00 Technician 2 ;75,00 Te⊂hni⊂ian 3 ;90.00 S「 TechnICian l ;125.00 SrTechni⊂ian 2 $130.00 Sr Technician 3 ;14O.00 Computer Alded Design (CAD) CAD Technician l $65.00 CAD Technician 2 ;70.00 CAD Technician 3 ;75.00 CAD Designe「 $90.00 Sr CAD Designer l ;115.00 SrCADDesigne「2 ‑‑ §140.00 CAD Directo「 $150.00 Geographlc In(ormatIon Systems (GIS) GISAnaIYSt宣 S6与.00 GIS AnaIyst 2 SlOO.00 Sr GIS Analyst S重きO.00 GIS AppIi⊂ation Develope「 S130.00 !豊畔虫岨∪一 S宣60.00 漢書 P○○lecI Ad m冊itratlo n P「Oject A弱stant l S6与.00 P「Oject AssIstant 2 S70.00 P「Oject Administ「ator S9与,00 S「 Project Admlnist「ator S宣OO.00 coh調C悔Iしegai  Contract Administrato「 S80・00 Sr Cont「a⊂t Administ「ato「 ;105.00 Finance / Accounting S70.00 S90.00 S140.00 S230.00 Technical W「iter l S6与・00 Technical W「ite「 2 言霊岩盤「 一菩器 S8与.00 G raphic A「tist $115.00 ConsuItant l S70.00 ConsuItant 2 ;95.00 Sr Consuitant l ;130.00 Sr ConsuItant 2 ;180.00 Sr Consultant 3 ;190.00 一 書 ○○ 画一Iebleu竺n「eque吐 =. DIRECT COSTS A. T「avel. T「aveI f「om the office on P「ojecト「eiated business w川be biIied at the hou「ly 「ates specirfed in Section i above. Cha「ges fo「 transportation. taxis, meals, lodging, g「atuities, etC., W紺be b掴ed at burdened cost plus lO% markup. AutomobiIe travel (mileage) sha= be bi=ed at current app「oved gove「nment 「ates plus lO% ma「kup. B. Technoiogy Usage. TechnoIogy use fee cha「ges on Projecト「elated business may be biIled at a rate not to exceed $3.87 pe「 hou「. C・ Outside Rep○○ductionIOthe「 Outside Services. Di「ec書COSts SuCh as la「ge‑ VOiume p「intjng, Shippjng, O「 Othe「 outside services will be bilIed at bu「dened COSt Pius lO% ma「kup.  M-3F&G Agenda Item #______ Consent/Regular CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: _January 22, 2018_ SUBJECT: WASTEWATER TREATMENT PLANT IMPROVEMENTS COSS PROJECT NO. S-1202, BID NO. 1012 CHANGE ORDER NO. 10 (RECONCILIATORY) & ACCEPTANCE OF PROJECT STAFF RECOMMENDATION: 1. Approve Change Order No. 10 (Reconciliatory) to the Agreement with Walters-Morgan Construction, Inc. for a net decrease in the contract amount of $198,024.88 and an increase in the contract time of 233.5 calendar days. 2. Accept the Wastewater Treatment Plant Improvements project, Bid No. 1012, constructed by Walters-Morgan Construction, Inc. BACKGROUND AND HISTORY: On September 22, 2014 the Sand Springs City Council awarded Bid No. 1012 in the amount of $14,687,400.00 to Walters-Morgan Construction, Inc. for construction of the Wastewater Treatment Plant Improvements project. The original time for construction was 730 calendar days. Since that time, Council has approved nine Change Orders for a net increase in the Contract Price of $376,558.50 and an increase in the Contract Time of 132.5 calendar days. Walters-Morgan Construction, Inc. has satisfactorily completed construction of the project. In order to process the Acceptance of the Project, the attached Reconciliatory Change Order No. 10 has been prepared in consideration of five additional items affecting the Contract Amount and Time. Two of the items are Work Change Proposals (WCP Nos. 34 & 38) which affect the scope of work for the project, two items reconcile the estimated plan quantities of unit priced items to the quantities actually installed in the field, and the fifth item awards additional contract time in consideration of issues affecting the Contractor’s completion of the project. A description of all items are as follows: Item 1 –Delete Administration Building Demolition (see Exhibit A) Per the original project plans and specifications the old Administration Building, a concrete block building measuring approximately 30’x30’, located near the east entrance to the plant was scheduled to be demolished. During the course of the project, the City identified a potential use for the building and requested the building be removed from the scope of Demolition Work. The Contractor has prepared the attached Change Proposal No. 34 as a proposed credit back to the City for removal of this work from the project scope. Item 2 – Adjustment to Stops on Scum Skimmer (see Exhibit B) Upon completion of the new chlorine contact basin per the plans, staff reported that at normal low flow rates, the scum skimmer feature was unusable as the skimmer’s range of motion was insufficient to reach to lower water surface elevations. Minor modifications were proposed to adjust this range of motion and ensure that the operator remained engaged with the worm gear throughout this adjusted range. The attached Change Proposal No. 38 has been prepared to compensate the Contractor for these minor modifications. Item 3 – Asphalt Paving Quantity Reconciliation Actual quantities of asphalt paving installed on the job under ran the estimated quantity included in the original bid by a total of 348 square yards. Asphalt was bid at $19/square yard. This item reconciles the contract amount to the actual quantity installed resulting in a reduction in the contract price of $6,612.00. Item 4 – 16” Augur Cast Pressure Grouted Displacement Pile Quantity Reconciliation Actual quantities of 16” Augur Cast Pressure Grouted Displacement Pile installed on the job under ran the estimated quantity included in Change Order No. 1 by a total of 3,736 linear feet. The Change Order established a unit price for this work at $49.59/lineal foot. This item reconciles the contract amount to the actual quantity installed resulting in a reduction in the contract price of $185,268.24. Item 5 – Contract Time Adjustment (see Exhibit C) Per the summary sheet attached to the Change Order document, 233.5 calendar days are proposed for addition to the Contract Time. In addition to a couple of specific weather days claimed by the Contractor, numerous intangible factors affected the Contractor’s progress which are not so easily quantifiable. Issues pertaining to the function of the HVAC system at the new Administration Building, abnormal vibrations felt at the new aerobic digester, and building code modifications required at the existing Headworks Building, among others, required a cooperative effort by City Staff, the Engineer, Walters-Morgan, and their numerous suppliers and sub-contractors in order to assess the issues and develop an appropriate response in the best interest of the project. Time spend in working through these issues and in awaiting final direction regarding a number of proposed Change Orders certainly affected the Contractor’s  ability to efficiently work on critical path items. Walters-Morgan had all treatment plant processes started up in a timely manner an ahead of the previously established contract time. When taken in the aggregate, the addition to the proposed 233.5 calendar days seem to be fair consideration for both the tangible and intangible delays to the Contractor which have not been addressed by previous Change Order. Although the Agreement is written between the City of Sand Springs and Walters-Morgan Construction, Inc., staff is presenting this Item for concurrence by the Municipal Authority because bond revenues are being used to fund this project. This Item was reviewed with the Public Works Advisory Committee at their January 15, 2018 meeting. BUDGETARY IMPACT: Net decrease in contract amount. COMPILED BY: Cody D. Blair Assistant City Engineer PRESENTED BY: Cody D. Blair Assistant City Engineer ATTACHMENT(S): Change Order No. 10 (3 pages) Exhibit A (1 page) Exhibit B (2 pages) Exhibit C (3 pages) Inspection Memo (1 page) Acceptance Letter (1 page)  CHANGE ORDER CHANGE ORDER NO: 10 (Reconciliatory) DATE: 01/22/2018 AGREEMENT DATE: 10/27/2014 NAME OF PROJECT: WASTEWATER TREATMENT PLANT IMPROVEMENTS (BID 1012) OWNER: CITY OF SAND SPRINGS, OKLAHOMA CONTRACTOR: WALTERS MORGAN CONSTRUCTION, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: Justification: See Exhibits A, B, and C Original CONTRACT PRICE: $14,687,400.00 Previous CHANGE ORDERS: $ 376,558.50 Current CONTRACT PRICE adjusted by previous CHANGE ORDER $15,063,958.50. The CONTRACT PRICE due to this CHANGE ORDER will be decreased by $_198,024.88____. The new CONTRACT PRICE including this CHANGE ORDER will be $_14,865,933.62_. Change to CONTRACT TIME: The CONTRACT TIME will be increased by 233.5 calendar days. Therefore, the date for completion of all work will be November 17, 2017. Approval Required: OWNER: ________________________________________________________ Date CONTRACTOR: __________________________________________________ Date ENGINEER: _____________________________________________________ Date CO #10 Page 1 of 3 Bid# 1012: Wastewater Treatment Plant Improvements  Wastewater treatment Plant Improvements (Bid No. 1012) JUSTIFICATION FOR CHANGE 1. Is proposed change an alternate bid? / /Yes / X /No 2. Will proposed change alter the physical / /Yes / X /No Size of the project? If "Yes", explain. 3. Has consent of surety been obtained? / /Yes / X /No 4. Will this change affect expiration / X /Yes / /No Or extent of insurance coverage? If "Yes", will the policies be extended? Yes 5. Effect on operation and maintenance (O&M) costs: The proposed changes will not significantly impact the overall operation and maintenance costs for the project. 6. Necessity for change: See next page and the attachments. Page 2 of 3  INCREASE BID DESCRIPTION OF CHANGES - Quantities, DECREASE IN IN ITEM ITEM units, unit prices, change in completion CONTRACT CONTRACT NO. NO. schedule, etc. PRICE PRICE 1 - Change Proposal No 34 $6,619.78 Contract Time: No Change See Exhibit A 2 - Change Proposal No 38 $475.14 Contract Time: No Change See Exhibit B 3 - Asphalt Paving Quantity Reconciliation $6,612.00 8,252 SY (Installed) - 8,600 SY (Estimated) = -348 SY Unit Price: $19/SY Contract Time: No Change 4 - 16” Augur Cast Pressure Grouted $185,268.24 Displacement Pile Quantity Reconciliation 10,878 LF (Installed) - 14,614 LF (Est. CO #1) = -3,736 LF Unit Price (CO #1): $49.59/LF Contract Time: No Change 5 - Contract Time Adjustment Contract Time: Increase 233.5 Days See Exhibit C Change in Contract price due to this Change Order Total decrease $198,500.02 Total increase $475.14 Net decrease in Contract price $198,024.88 N/A CO #10 Page 3 of 3 Bid# 1012: Wastewater Treatment Plant Improvements  EXHIBIT A Page 1 of 1 CHANGE PROPOSAL NO. 34 WALTERS-MORGAN CONSTRUCTION, INC. ENGINEER # 131-11387-13001 JOB NO. 214-10 WASTEWATER TREATMENT PLANT IMPROVEMENTS DATE 30-Nov-16 SAND SPRINGS WASTEWATER TREATMENT PLANT IMP. OWNER # 1012 Delete the old Administration Building Demo from the scope of work of the contract. Labor Labor Mat Mat Sub Sub Equip Equip Item Description Qty Unit Unit $ Total Unit $ Total Unit $ Total Unit $ Total Total Dump Fees - 7 Dumpsters -7 Ea 0.00 0.00 280.00 -1960.00 0.00 0.00 0.00 0.00 -1960.00 Excavator/Operator to & demo load dumpsters -40.00 Hrs 30.00 -1200.00 0.00 0.00 0.00 0.00 55.00 -2200.00 -3400.00 0.00 ls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Direct Cost Subtotals ($1,200.00) ($1,960.00) $0.00 ($2,200.00) ($5,360.00) Employee Taxes, Insurance and Benefits (41%) ($492.00) ($492.00) SUBTOTAL with PT&I ($5,852.00) Contractors Fee on Sub ( 5% ) $0.00 Contractor's Fee on L&M ( 5%) ($292.60) TOTAL FOR THE WORK ($6,144.60) Jobsite G&A Expense (7%) ($409.64) SUBTOTAL W/O BOND SUBTOTAL W/O BOND ($6,554.24) Bond Premium (1%) ($65.54) CHANGE TOTAL WITH BOND TOTAL WITH BOND ($6,619.78) ADDITIONAL TIME REQUESTED: Zero ( 0 ) Calendar Days PAGE 1  EXHIBIT B Page 1 of 2 CHANGE PROPOSAL NO. 38 WALTERS-MORGAN CONSTRUCTION, INC. ENGINEER # 131-11387-13001 JOB NO. 214-10 WASTEWATER TREATMENT PLANT IMPROVEMENTS DATE 27-Feb-17 SAND SPRINGS WASTEWATER TREATMENT PLANT IMP. OWNER # 1012 Adjest stops on Scum Skimmer in the contact basin to allow lower elevation for skimming. Labor Labor Mat Mat Sub Sub Equip Equip Item Description Qty Unit Unit $ Total Unit $ Total Unit $ Total Unit $ Total Total Russels Welding - Weld Skimmer Gears 1.00 ls 0.00 0.00 160.00 160.00 0.00 0.00 0.00 0.00 160.00 WMCI Labor ( 2 men 4 hours) 4.00 hrs 40.00 160.00 0.00 0.00 0.00 0.00 0.00 0.00 160.00 0.00 ls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ls 5.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Direct Cost Subtotals $160.00 $160.00 $0.00 $0.00 $320.00 Employee Taxes, Insurance and Benefits (41%) $65.60 $65.60 SUBTOTAL with PT&I $385.60 Contractors Fee on Sub ( 5% ) $0.00 Contractor's Fee on L&M ( 15%) $57.84 TOTAL FOR THE WORK $443.44 Jobsite G&A Expense (7%) $26.99 SUBTOTAL W/O BOND SUBTOTAL W/O BOND $470.43 Bond Premium (1%) $4.70 CHANGE TOTAL WITH BOND TOTAL WITH BOND $475.14 ADDITIONAL TIME REQUESTED: Zero ( 0 ) Calendar Days PAGE 1  EXHIBIT B Page 2 of 2 RUSSELL'S WELDING INC. Invoice 7756 CHARLES PAGE BLVD. Date Invoice # TULSA, OK 74127 918-245-7395 2/27/2017 3582 Bill To WALTERS MORGAN CONSTRUCTION 2616 TUTTLE CREEK BLVD. MANHATTAN, KS. 66502 P.O. No. JOB Terms S.S.W.T.P. Qty Description Amount , WELDING SCUM SKIMMER 160.00 Total $160.00  EXHIBIT C Page 1 of 3 CITY OF SAND SPRINGS, OKLAHOMA Wastewater Treatment Plant Improvements, Bid No. 1012 January 22, 2018 Change Order No. 10 - Final Reconciliatory ITEM DESCRIPTION CREDIT Weather Delays Monthly requested weather days w/ concurrence by Tetra Tech (8/20/16 to 3/24/17) 2 Punch List Completion Time Credit allowed for completion of Punch-List Items (Section 3.2 of Agreement) 15 Additional Considerations 216.5 Numerous intangible factors affecting the Contractor’s progress. Issues pertaining to the function of the HVAC system at the new Administration Building, abnormal vibrations felt at the new aerobic digester, building code modifications required at the existing Headworks Building, among others, required a cooperative effort by City Staff, the Engineer, Walters-Morgan, and their numerous suppliers and sub- contractors in order to assess the issues and develop an appropriate response in the best interest of the project. Time spend in working through these issues and in awaiting final direction regarding a number of proposed Change Orders affected the Contractor’s ability to efficiently work on critical path items. TOTAL DELAY DAYS CLAIMED: 233.5 ORIGINAL CONTRACT TIME: 730 CHANGE ORDERS TO DATE: 132.5 CURRENT CONTRACT TIME: 862.5 TOTAL DELAY DAYS CLAIMED (This Change Order): 233.5 NEW CONTRACT TIME: 1,096 TOTAL TIME CONSUMED (Notice to Proceed (11/17/14) to Project Completion (11/17/17)): 1,096 DAYS EXCEEDING CONTRACT TIME: 0 EXHIBIT C Page 2 of 3 EXHIBIT C Page 3 of 3 January 22, 2018 Mr. Scott A Mueller, President Walters-Morgan Construction, Inc. 2616 Tuttle Creek Blvd. Manhattan, Kansas 66502 Re: River West Addition #3 (Bid No.1020) Final Acceptance of Project Dear Mr. Mueller, This letter will serve as notice that on January 22, 2018 the Sand Springs City Council voted to approve the Final Reconciliatory Change Order (CO No. 10) and accept the Wastewater Treatment Plant Improvements project, which has been constructed according to the approved plans and specifications. With this acceptance, the City of Sand Springs will assume maintenance of these improvements upon expiration of the one-year maintenance bond. If additional information is required, please call Sand Springs City Hall at (918) 246- 2500. ______________________________ Mike Burdge, Mayor ATTEST: ___________________________ Janice Almy, City Clerk  重 M-5A  CITY OF SAND SPRINGS Ol′22/201 8 MUN寒C萱PAL AUTHORITY B量LLS 710 M ASTORMVVATER FUND STORM VVATER OO2027 BANK OFAMERICA STORM VVAVER MAINTENANCE TOIAL GRAND TOTA」 FOR FUND $9,17 720 M AV¥IA「ER UTILITY FUND OO2037 AMERICAN FIDEしけYASSURANCE OO1978 BANK OF AMERiCA OO1979 BANK OFAMERICA OO2096 BANK OF AMERICA OO2O97 BANK OFAMERiCA OO2098 BANK OF AMERiCA OO2099 BANK OF AMERICA OO2043 FLEX ACCOUNT ADMINISTRATION Pi2770 HD SUPPい/ WATERWORKS,し丁D PI2771 HD SUPPしY WA「ERWORKS, LTD P12772 HD SUPPLY WATERWORKS, L「D PI2859 HD SUPPい′ WATERWORKS, LTD Pi286O HD SUPPい′ WATERWORKS, LTD PI3188 HD SUPPい/ WATERWORKS, L「D PI2964 1TRON INC OO2163 NEW BENEFITS LTD PR1222 TULSAAREA UNITED WAY INC PROlO5 TU」SAAREA UNITED WAY iNC 丁o丁Aし  CITY OF SAND SPRINGS Ol/22I2018 MUNICIPAL AUTHORTTY BILLS  郭55258 10095950000994549250056粥0000000055絢的000〇. 7000柳000092的 等52︒諾︒0050︒簑7荒業認諾1 ︒92雷㌫認諾憲 CITY OF SAND SPRINGS OII22/2018 1 2 ‑o MUN量C案PAL AUTHORITY BILLS  CITY OF SAND SPR量NGS Ol/22I201 8 MUN賞CIPAL AUTHORITY BILLS 誌警4︒.衿筈語冊認諾詰 93001 13300執1 10088639972759 100518425  CITY OF SAND SPRINGS Ol′22/201 8 MUNIC萱PAL AUTHOR萱TY B案LLS GRAND TORA」 FOR FUND $237,743.19 730 MAVVWUTiLiTYFUND OO2O38 AMERICAN FIDE」iTYASSURANCE OO2044 FLEX ACCOUNT ADMINISTRA「ION OO2164 NEW B∈NEFITSし丁D PR1222 TULSAAREA UNITED WAY INC PROlO5 TULSAAREA UNITED WAY INC OO2187 YA」E SOUTH CORPORATiON ¶0¶Aし  540000000000000000000000000000000000000000000000250025 00仙6 19677001 497∞99初的530000 553671 001 18223∞∞1 4254 1飾0087 32328622粥221 765365361 553︒︒53︒弼42︒2222粥1 5530022佃脚222242︒47鮒的 CITY OF SAND SPRINGS OII22/2018 1 1 MUNIC量PAL AUTHOR量TY BILLS  68000000478800822028500000003600522867000000256553郭9 1004397. 28. 93. 〇6.66.83.〇600周鎚朋3875 1 ︒.詰3︒.︒簑1 ︒.器㌍語意蒸器蕊1 3︒.鑓5讐皿蕊墨書︒1 2︒2莞‑器1 00 CITY OF SAND SPRINGS OII22/201 8 MUN量CIPAL AUTHOR萱TY BILLS  CITY OF SAND SPRENGS OII22/2018 MUNICIPAL AUTHORITY BILLS 762957器5︒器誌75.霊仕00工1 ︒27︒議馴認553弼 4 .49.〇 1. 〇〇的.96. 380002∞∞. 95初45. 1 1730〇.47.〇〇.〇〇.27即調備輸 9 1 GRAND TOIA」 FOR FUND $54,249.05 740 M ASW UTIしiTYFUND OO2039 AMERICAN FIDELITYASSURANCE OO2045 FしEX ACCOUNT ADM INiSTRATION PR1222 TULSAAREA UNITED WAY INC PROlO5 TULSAAREA UNITED WAY INC ¶o患Aし  CITY OF SAND SPRINGS Ol′22I201 8 MUNICIPAL AUTHOR量TY BILLS 3 873 0012 12016 369 513 114 010 532 010 354 318 550 235 009 8 820000008 122929900005 100005000000 170 GRAND TOIAしFOR FUND $17,328,91  CITY OF SAND SPRINGS OII22I201 8 MUNICIPAL AUTHORITY B量LLS 760 MAAIRPORTFUND OO204O AMERICAN FIDELITYASSURANCE PR1222 TUしSAAREA UNITED WAY INC PROlO5 TUしSAAREA UNITED WAY INC 丁o易A」 GRAND TOIAしFOR FUND $27,730.57 78O MAGOしF COURSEFUND OO2095 BANK OF AMERICA 丁○○Aし  CITY OF SAND SPRINGS OII22/2018 MUN量CIPAL AUTHORITY BILLS GRAND TOTA」 FOR FUND $7,661,47 790 MUNiCiPAL AUTHORITY STCF W且R 180027 BOB HURLEY FORD LLC STEPASY & MATS VVAVER VVAVER MAINT & OPERATIONS TOTA」  CITY OF SAND SPRINGS Ol/22/2018 MUNICIPAL AUTHORITY BILLS GRANDTOIA」FORFUND $52,507,00 GRANDTOIAL $397,229.36  01l之212018 (∠ ︑3‑i⊃ O l‑b (∠ l q一7 1 〇〇 1/与/2018 Payro= p/d l/5/18 Pu即C Works (十)∴⊂ブ 1/与/20 1 8 OMRF p/d l/与/18 1/与/2018 FederaI Tax p/d l/5/18 Pubiic Wo「ks 1/与/2018 State Tax p/d l/5/18 PubIic Works 1/4/2 0 18 Heaith Premlum‑」anuary oJ 1/4/2018 ○○ Vision‑」a…arY Premium ‑士 7 1 つつ 6 7‑ヽ)∴′o 7‑i⊃ 2 12/31/2017 Acct AnaIys Serv Chg‑Dec 7 12/31/2017 Sweep Fee Chg‑Dec 4 12/22/2017 OMRF p/d 12/22/17 之 6 12/22/2017 State Tax p/d 12/22/17 Pubiic Works 4 12/22/2017 Federai Tax p/d 12/22/17 PubIic Works 7 〇ノー⊃ 4 2 12/22/2017 Pavro= p/d 12/22/17 Pubiic Works 7 12/21/2017 4‑士 しife‑」anua「Y P「emium 4 ({) 8 7 12/20/2017 Deita Dentai‑」an P「em 7 12/11/之017 Vision‑Dec Premium Ⅲ 8 . ■ヽ▼ (一〇 " ‑ FUND TOTAし " 1/与/2018 SSMA Rev Bond 12 Pmt 1/与/2018 OWRB 09 DWSRF Loan 1/与/20 1 8 Payro= p/d l/与/18 Public Works 1/与/2018 ICMA p/d l/5/18 1/与/20 1 8 Nationwide p/d l/5/18 1/与/20 1 8 OMRF p/d l/5/18 1/与/2 01 8 Federai Tax p/d l/5/18 Pu【州c Works 1/与/20 18 State Tax p/d l/5/18 Pubiic Works 1/4/20 1 8 Heaith P「emium」anuary 1/4/2 0 18 Vision」anuary Premium 12/31/之017 CC Fees‑Merit‑Dec 12/31/2017 CC Fees‑AmEx‑Dec 12/31/2017 Acct AnaIys Serv Chg‑Dec 12/31/2017 Sweep Fee Chg‑Dec 12/2之/2017 OMRF p/d 12/22/17  CITY OF SAND SPRINGS 0 1I22I20 1 8 MUNiCIPAしAUTHORITY BIししS WIRE TRANSFERS 1之I22/2017 」各1000 §tate Tax p/d 12/22/17 Pubiic Works 1,640.66 12/22/2017 」各1003 Federal Tax p/d 12/22/17 Public Works 13,8与2.74 12/22/2017 」[1006 Payro= p/d 12/22/17 PubIic Wo「ks 40,4与6.23 12/22/之017 」ElO宣O ICMA p/d 12/22/17 40与.00 12/22/2017 」ElO12 Nationwide p/d 12/22/17 与00.00 12/21/2017 」ElO16 しife‑」a…ary P「emium 94与.27 12/ZO/20工7 」E998 Deita DentaI‑」an Prem 1,803.68 12/11/2017 」E936 VisIOn‑Dec P「emium 212.27 FUND TOTAし ; 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