Municipal Authority

M3A MINUTES Sand Springs Municipal Authority July 23, 2018 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (3-0) Trustee Dixon (1-2) Trustee Hamner (2-1) Trustee Beau Wilson (3-0) Trustee Brian Jackson (3-0) Trustee Jim Spoon (3-0) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: Vice Chairman Phil Nollan (2-1) The Sand Springs Municipal Authority met in regular session on July 23, 2018, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m., on July 19, 2018, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:33 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Nollan, no response; Chairman Burdge, here; Trustee Hamner, here; Trustee Wilson, here. It was noted for the record that Vice Chairman Nollan was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JULY 23, 2018 PAGE 2 3. Consent Agenda (A-F) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3F. A motion was made by Trustee Wilson and seconded by Trustee Hamner to approve the Consent Agenda Items No. 3A through 3F: A) The minutes of the June 25, 2018, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) Resolution No. M19-01, a resolution approving the annual renewal of existing sales tax agreements between the City of Sand Springs and the Sand Springs Municipal Authority required for Bond Financing. D) Change Order No. 4 to the contract for Emergency Repairs 2014 with T-G Excavating, Inc. in the amount of $8,205.00 (Sand Springs 60% share $4,923.00) for bonds and insurance to permit a one-year extension of the contract through August 18, 2019, as it relates to the Skiatook Raw Water Conveyance System (SRWCS). E) The purchase of golf course equipment, one (1) workman HDX with attachments and two (2) greenmaster 3150 with attachments from Professional Turf Products, state contract #SW190, in the amount of $99,547.24 and authorization for Chairman to sign said quote. F) A one-year extension to July 2019, with Waste Management of Oklahoma, Inc.; including the new disposal fee rate of $23.27 per ton for the disposal. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Trustee Hamner, aye; Chairman Burdge, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES JULY 23, 2018 PAGE 3 4. Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report A) City Manager’s Annual Report is available in drop box. 7. Adjournment The meeting adjourned at the noted time of 7:34 p.m. _______________________________ Janice L. Almy, Secretary  CITY OF SAND SPRINGS MONTHLY TRANSFERS M3B August 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: General Fund $ 6,459,285 $ 540,160 $ 1,091,909 TO: Mun Auth Water Utility Fund 3,150,871 263,493 532,639 Street Impr Fund 1,575,435 131,746 266,319 Public Safety Cap Impr Fund (Jan 2017) 1,417,892 118,572 239,687 Economic Dev Cap Impr Fund (Jan 2017) 315,087 26,349 53,264 (sales tax) TRANSFERS PER COUNCIL ACTION FROM: General Fund $ 892,000 $ 330,211 $ 463,044 TO: General Short Term Capital Fund(E911) 10,000 833 1,666 General Short Term Capital Fund 132,000 - 132,000 Tax Increment District Fund 750,000 329,378 329,378 FROM: Sinking Fund (Interest) $ 3,500 $ 300 $ 600 TO: General Fund 3,500 300 600 FROM: Capital Impr W&WW Fund $ 800,000 $ 66,663 $ 133,326 TO: Mun Auth Water Util Fund 800,000 66,663 133,326 FROM: General Short Term Capital Fund $ 95,000 $ 7,913 $ 15,826 TO: General Fund (E911) 95,000 7,913 15,826  SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS August 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,897,871 $ 393,947 $ 975,547 TO: Cap Impr W&WW Fund (sales tax) 3,150,871 263,493 532,639 Mun Auth Golf Course Fund 175,000 14,583 29,166 Capital Improvement Fund 50,000 4,167 8,334 Street Improvement Fund 110,000 9,167 18,334 Mun Auth Airport Fund 50,000 4,167 8,334 General Fund 980,000 81,663 163,326 MA Short-Term Capital Fund 177,000 - 177,000 Water Meter Replacement Fund 200,000 16,707 33,414 Airport Construction Fund 5,000 - 5,000 FROM: Mun Auth WasteWater Utility Fund $ 453,000 $ 26,250 $ 190,500 TO: MA Short Term Capital Fund 138,000 - 138,000 General Fund 200,000 16,667 33,334 Street Improvement Fund 115,000 9,583 19,166 FROM: Mun Auth Solid Waste Utility Fund $ 450,000 $ 16,667 $ 283,334 TO: Mun Auth Short Term Capital Fund 250,000 - 250,000 General Fund 200,000 16,667 33,334 FROM: Mun Auth Stormwater Utility Fund $ 1,200,000 $ 100,000 $ 200,000 TO: Stormwater Capital Impr Fund 1,200,000 100,000 200,000 FROM: Mun Auth Golf Course Fund $ 25,500 $ 3,369 $ 6,269 TO: Golf Course Capital Improvement Fund 25,500 3,369 6,269 M3C M3D M4A-B M5