Municipal Authority

MINUTES M3A Sand Springs Municipal Authority August 27, 2018 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (4-0) Vice Chairman Phil Nollan (3-1) Trustee Dixon (2-2) Trustee Hamner (3-1) Trustee Beau Wilson (4-0) Trustee Brian Jackson (4-0) Trustee Jim Spoon (4-0) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on August 27, 2018, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 4:00 p.m., on August 22, 2018, on the display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 8:02 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Nollan, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Wilson, here.  MUNICIPAL AUTHORITY MINUTES AUGUST 27, 2018 PAGE 2 3. Consent Agenda (A-D) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3D. A motion was made by Trustee Spoon and seconded by Vice Chairman Nollan to approve the Consent Agenda Items No. 3A through 3D: A) The minutes of the July 23, 2018, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The 2019 calendar year schedule of regular meetings for the Sand Springs Municipal Authority. D) Resolution No. M19-02, a resolution approving amendment No. 1 to an engineering contract, authorizing bid of the project, authorizing an award of contract if within budget, authorizing payment and authorizing the signature of all related documents as it relates to One Way Surge Tank in the Skiatook Raw Water Conveyance System. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Nollan, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Bid No. 1062 – Rear Loading Solid Waste Truck A) City Engineer Jesse Vaverka requested Trustees’ approval of a supplemental appropriation in the Municipal Authority Short Term Capital Fund for an increase to the Revenue – Transfers In: Municipal Authority Solid Waste Utility Fund in the amount of $7,012, and an increase to the Expense –Solid Waste Residential-Autos & Truck in the amount of $7,012; and in the Municipal Authority Solid Waste Utility  MUNICIPAL AUTHORITY MINUTES AUGUST 27, 2018 PAGE 3 Fund for an increase to the Expense – Transfers Out: Municipal Authority Short Term Capital Fund in the amount of $7,012, and a decrease to the Ending Unrestricted Net Assets in the amount of $7,012. A motion was made by Trustee Wilson and seconded by Vice Chairman Nollan that the requested approval of a supplemental appropriation in the Municipal Authority Short Term Capital Fund for an increase to the Revenue – Transfers In: Municipal Authority Solid Waste Utility Fund in the amount of $7,012, and an increase to the Expense –Solid Waste Residential-Autos & Truck in the amount of $7,012; and in the Municipal Authority Solid Waste Utility Fund for an increase to the Expense – Transfers Out: Municipal Authority Short Term Capital Fund in the amount of $7,012, and a decrease to the Ending Unrestricted Net Assets in the amount of $7,012, as presented, by approved. Chairman Burdge called for the vote recorded as follows: Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Nollan, aye; Chairman Burdge, aye; Trustee Hamner, aye; Trustee Wilson, aye. The motion carried 7-0-0. B) City Engineer Jesse Vaverka requested Trustees’ approval of Award of Bid No. 1062 to Summit Truck Group for the Crane Carrier Chassis with the LoadMaster body type, rear loading solid waste truck, in the amount of $257,012. A motion was made by Trustee Jackson and seconded by Trustee Wilson that the requested approval of Award of Bid No. 1062 to Summit Truck Group for the Crane Carrier Chassis with the LoadMaster body type, rear loading solid waste truck, in the amount of $257,012, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Nollan, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report  MUNICIPAL AUTHORITY MINUTES AUGUST 27, 2018 PAGE 4 A) City Manager’s Annual Report is available in drop box. 7. Adjournment The meeting adjourned at the noted time of 8:06 p.m. _______________________________ Janice L. Almy, Secretary  MINUTES M3B Sand Springs City Council/Sand Springs Municipal Authority Special Meeting August 31, 2018 – 2:00 p.m. Sand Springs Municipal Building – Community Room 100 East Broadway Street Sand Springs, OK 74063 Mayor/Chairman Mike Burdge, Vice Mayor/Vice Chairman Phil Nollan, Councilor/Trustee Brian Jackson, Councilor/Trustee Patty Dixon, Councilor/Trustee Jim Spoon, Councilor/Trustee Beau Wilson, administrative staff, and guests gathered from 2:00 p.m. to 4:00 p.m. for the purpose of Assistant City Manager Daniel Bradley’s retirement reception. This meeting was for ceremonial purposes only with no business acted upon by City Council/Municipal Authority. . ______________________________________ Kristin S. Johnston, Deputy City Clerk/Secretary  CITY OF SAND SPRINGS MONTHLY TRANSFERS M3C September 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: General Fund $ 6,459,285 $ 584,273 $ 1,676,182 TO: Mun Auth Water Utility Fund 3,150,871 285,011 817,650 Street Impr Fund 1,575,435 142,506 408,825 Public Safety Cap Impr Fund (Jan 2017) 1,417,892 128,255 367,942 Economic Dev Cap Impr Fund (Jan 2017) 315,087 28,501 81,765 (sales tax) TRANSFERS PER COUNCIL ACTION FROM: General Fund $ 892,000 $ 833 $ 463,877 TO: General Short Term Capital Fund(E911) 10,000 833 2,499 General Short Term Capital Fund 132,000 - 132,000 Tax Increment District Fund 750,000 - 329,378 FROM: Sinking Fund (Interest) $ 3,500 $ 155 $ 755 TO: General Fund 3,500 155 755 FROM: Capital Impr W&WW Fund $ 800,000 $ 66,663 $ 199,989 TO: Mun Auth Water Util Fund 800,000 66,663 199,989 FROM: General Short Term Capital Fund $ 95,000 $ 7,913 $ 23,739 TO: General Fund (E911) 95,000 7,913 23,739  SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS September 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,897,871 $ 415,465 $ 1,391,012 TO: Cap Impr W&WW Fund (sales tax) 3,150,871 285,011 817,650 Mun Auth Golf Course Fund 175,000 14,583 43,749 Capital Improvement Fund 50,000 4,167 12,501 Street Improvement Fund 110,000 9,167 27,501 Mun Auth Airport Fund 50,000 4,167 12,501 General Fund 980,000 81,663 244,989 MA Short-Term Capital Fund 177,000 - 177,000 Water Meter Replacement Fund 200,000 16,707 50,121 Airport Construction Fund 5,000 - 5,000 FROM: Mun Auth WasteWater Utility Fund $ 453,000 $ 26,250 $ 216,750 TO: MA Short Term Capital Fund 138,000 - 138,000 General Fund 200,000 16,667 50,001 Street Improvement Fund 115,000 9,583 28,749 FROM: Mun Auth Solid Waste Utility Fund $ 457,012 $ 23,679 $ 307,013 TO: Mun Auth Short Term Capital Fund 257,012 7,012 257,012 General Fund 200,000 16,667 50,001 FROM: Mun Auth Stormwater Utility Fund $ 1,200,000 $ 100,000 $ 300,000 TO: Stormwater Capital Impr Fund 1,200,000 100,000 300,000 FROM: Mun Auth Golf Course Fund $ 25,500 $ 22 $ 6,291 TO: Golf Course Capital Improvement Fund 25,500 22 6,291 M3D M5