Municipal Authority

MEETING NOTICE AND AGENDA Sand Springs Municipal Authority October 22, 2018 – Following City Council Sand Springs Municipal Building 100 East Broadway – Room 203 Sand Springs, Oklahoma 74063 www.sandspringsok.org 1. Call to Order Time_______________ 2. Roll Call Ward 1- Nollan_______ Ward 2-Dixon_______ Ward 3-Burdge_______ Ward 4- Hamner_______ Ward 5-Wilson _______ Ward 6-Jackson_______ At Large – Spoon_______ 3. Consent Agenda (A-C) All matters listed under “Consent” are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A) Approval of the minutes of the September 24, 2018, regular Municipal Authority meeting. (City Clerk) B) Approval of the monthly Transfers of Funds. (Finance) C) Approval of city-wide budget amendments to the FY19 budget. (Finance) Motion_________________________ Second_________________________ 4. Financial Reports The regular monthly Financial Reports for all funds are provided to Trustees for their review and information. (Finance) 5. Correspondence The following correspondence is provided to Trustees for their review and information: A) Regular monthly bills (Finance)  Municipal Authority Agenda October 22, 2018 Page 2 6. City Manager’s and Trustees’ Report The City Manager and/or Trustees will provide updates regarding recent and upcoming events and projects, scheduled events of interest, and the general operations of the Municipal Authority. No action is to be taken. (Administration) 7. Adjournment Time_______________ This agenda was filed in the office of the City Clerk and posted at 2:00 p.m. on October 18, 2018, on the display board located in the lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063, by Janice L. Almy, City Clerk. __________________________________ Janice L. Almy, City Clerk  M3A MINUTES Sand Springs Municipal Authority September 24, 2018 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (5-0) Vice Chairman Phil Nollan (4-1) Trustee Dixon (3-2) Trustee Hamner (4-1) Trustee Beau Wilson (5-0) Trustee Brian Jackson (5-0) Trustee Jim Spoon (5-0) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Secretary Kristin S. Johnston MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on September 24, 2018, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:00 p.m., on September 20, 2018, on the display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:58 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Nollan, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Wilson, here.  MUNICIPAL AUTHORITY MINUTES SEPTEMBER 24, 2018 PAGE 2 3. Consent Agenda (A-D) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3D. A motion was made by Trustee Wilson and seconded by Trustee Hamner to approve the Consent Agenda Items No. 3A through 3D: A) The minutes of the August 27, 2018, regular Municipal Authority meeting. B) The minutes of August 31, 2018, special Municipal Authority meeting. C) The monthly Transfers of Funds. D) The Talley Golf contract amendment, an amendment to the contract under section XVII (Grant of Concession) providing for the sale of beer, wine, or alcohol as allowed by state law. Chairman Burdge called for the vote recorded as follows: Trustee Wilson, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Nollan, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Financial Reports The regular monthly Financial Reports for all funds were provided to Trustees for their review and information.  MUNICIPAL AUTHORITY MINUTES SEPTEMBER 24, 2018 PAGE 3 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 7:59 p.m. _______________________________ Kristin S. Johnston, Secretary  M3B SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS October 2018 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION FROM: Mun Auth Water Utility Fund $ 4,897,871 $ 412,594 $ 1,803,606 TO: Cap Impr W&WW Fund (sales tax) 3,150,871 282,140 1,099,790 Mun Auth Golf Course Fund 175,000 14,583 58,332 Capital Improvement Fund 50,000 4,167 16,668 Street Improvement Fund 110,000 9,167 36,668 Mun Auth Airport Fund 50,000 4,167 16,668 General Fund 980,000 81,663 326,652 MA Short-Term Capital Fund 177,000 - 177,000 Water Meter Replacement Fund 200,000 16,707 66,828 Airport Construction Fund 5,000 - 5,000 FROM: Mun Auth WasteWater Utility Fund $ 453,000 $ 26,250 $ 243,000 TO: MA Short Term Capital Fund 138,000 - 138,000 General Fund 200,000 16,667 66,668 Street Improvement Fund 115,000 9,583 38,332 FROM: Mun Auth Solid Waste Utility Fund $ 457,012 $ 16,667 $ 323,680 TO: Mun Auth Short Term Capital Fund 257,012 - 257,012 General Fund 200,000 16,667 66,668 FROM: Mun Auth Stormwater Utility Fund $ 1,200,000 $ 100,000 $ 400,000 TO: Stormwater Capital Impr Fund 1,200,000 100,000 400,000 FROM: Mun Auth Golf Course Fund $ 25,500 $ 2,434 $ 8,725 TO: Golf Course Capital Improvement Fund 25,500 2,434 8,725 C9 M5A