Municipal Authority

M3A MINUTES Sand Springs Municipal Authority December 17, 2018 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (8-0) Vice Chairman Phil Nollan (7-1) Trustee Hamner (7-1) Trustee Brian Jackson (8-0) Trustee Dixon (5-3) Trustee Jim Spoon (7-1) ALSO PRESENT: City Manager Elizabeth A. Gray City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: Trustee Beau Wilson (6-2) The Sand Springs Municipal Authority met in regular session on December 17, 2018, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m., on December 13, 2018, on the display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:44 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Nollan, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Wilson, no response. It was noted for the record that Trustee Wilson was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES DECEMBER 17, 2018 PAGE 2 3. Consent Agenda (A) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda items may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda items or whether any items needed to be considered separately. There being none, Chairman Burdge called for a motion regarding Consent Agenda Item No. 3A. A motion was made by Trustee Dixon and seconded by Vice Chairman Nollan to approve the Consent Agenda Item No. 3A: A) The minutes of the November 19, 2018, regular Municipal Authority meeting. Chairman Burdge called for the vote recorded as follows: Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Nollan, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. The Canyons at Blackjack Ridge – Golf Course Design & Clubhouse Renovation A) Golf Course Clubhouse Renovation Parks Director Jeff Edwards requested Trustee’s approval of an architectural contract with GH2 Architects, LLC, in the amount of $73,500 as it relates to The Canyons at Blackjack Ridge clubhouse renovation. A motion was made by Vice Chairman Nollan and seconded by Trustee Spoon that the requested approval of an architectural contract with GH2 Architects, LLC, in the amount of $73,500 as it relates to The Canyons at Blackjack Ridge clubhouse renovation, as presented, be approved. Chairman Burdge called for the vote recorded as follows. Trustee Jackson, aye; Trustee Dixon, aye; Trustee Spoon, aye; Vice Chairman Nollan, aye; Chairman Burdge, aye; Trustee Hamner, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES DECEMBER 17, 2018 PAGE 3 B) Golf Course Design Parks Director Jeff Edwards requested Council’s approval of a consulting contract with PDG, LLC d.b.a. Heckenkemper Golf Course Design in the amount of $103,000, as it relates to The Canyons at Blackjack Ridge golf course design services project. A motion was made by Trustee Jackson and seconded by Trustee Spoon that the requested approval of a consulting contract with PDG, LLC d.b.a. Heckenkemper Golf Course Design in the amount of $103,000, as it relates to The Canyons at Blackjack Ridge golf course design services project, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Nollan, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried 6-0-0. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 7:47 p.m. _______________________________ Janice L. Almy, Secretary M4A