Municipal Authority

MINUTES M3A Sand Springs Municipal Authority July 22, 2019 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Jim Spoon (2-1) Vice Mayor Patty Dixon (2-1) Trustee Phil Nollan (3-0) Trustee Mike Burdge (3-0) Trustee Beau Wilson (3-0) Trustee Brian Jackson (3-0) ALSO PRESENT: City Manager Elizabeth A. Gray Assistant City Manager Mike Tinker City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on July 22, 2019, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:30 p.m., on July 18, 2019, on the digital display board and bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 7:39 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Nollan, here; Trustee Burdge, here; Vice Chairman Dixon, here; Chairman Spoon, here; Trustee Wilson, here. It was noted for the record that Ward 4 seat is vacant.  MUNICIPAL AUTHORITY MINUTES JULY 22, 2019 PAGE 2 3. Consent Agenda (A-I) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Spoon noted that questions or clarification on any Consent Agenda items may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on any Consent Agenda items or whether any items needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Item No. 3A-3I. A motion was made by Trustee Burdge and seconded by Trustee Nollan to approve the Consent Agenda Item No. 3A-3I: A) The minutes of the June 17, 2019, regular Municipal Authority meeting. B) The minutes of the July 10, 2019, special Municipal Authority meeting. C) FY20 plans with Oklahoma Municipal Assurance Group (OMAG) for municipal liability and property plan insurance renewals. D) Resolution No. M20-02, a resolution renewing, ratifying and reaffirming, for Fiscal Year 2019-2020, the “Sales Tax Agreements” between the City of Sand Springs and the Sand Springs Municipal Authority. E) Supplemental Appropriations within the General Obligation Bond 2014 Fund for an increase Revenue-GO Bond Proceeds line item in the amount of $735,000 and an increase Expense-Municipal Building Improvements line item in the amount of $735,000; and within the General Obligation Bond 2018 Fund for an increase Revenue-GO Bond Proceeds line item in the amount of $5,765,000, an increase Expense-Street Overlays line item in the amount of $780,000, an increase Expense-Roadway over Levy to Case Community Park line item in the amount of $5,500, an increase Expense-Canyons Golf/Grounds Improvements line item in the amount of $1,860,000, an increase Expense-Museum Building Improvements line item in the amount of $6,000, an increase Expense-Neighborhood Parks Improvements line item in the amount of $62,250, an increase Expense-Keystone Ancient Forest line item in the amount of $7,500, an increase Expense-Citywide Beautification line item in the amount of $53,000, an increase Transfers Out-MA Water Utility Fund line item in the amount of $2,278,750, an increase Transfers Out-MA Wastewater Utility Fund line item in the amount of $412,000, and for an increase Transfers Out-Capital Improvement Fund line item in the amount of $300,000; within the MA Water Utility Fund for an increase Revenue-Transfers In: GO Bond 2018 Fund line item in the amount of $2,278,750 and an increase Ending Unrestricted Net Assets line item in the amount of $2,278,750; and within the MA  MUNICIPAL AUTHORITY MINUTES JULY 22, 2019 PAGE 3 Wastewater Utility Fund for an increase Revenue-Transfers In: GO Bond 2018 Fund line item in the amount of $412,000 and an increase Ending Unrestricted Net Assets line item in the amount of $412,000; and within the Capital Improvement Fund for an increase Revenue-Transfers In: GO Bond 2018 Fund line item in the amount of $300,000 and an increase Ending Fund Balance-River West Reserve line item in the amount of $300,000; and within the Sinking Fund for an increase Revenue-Premium on Sale of Bonds line item in the amount of $204,094 and an increase Revenue-Investment Income line item in the amount of $4,333, as it relates to 2019 GO Bond Sale. F) Supplemental Appropriation within the Municipal Authority Water Utility Fund for an increase Public Works line item in the amount of $1,690; an increase Water Maintenance & Operation line item in the amount of $1,522; an increase Skiatook Raw Water line item in the amount of $1,260; an increase Water Treatment line item in the amount of $708; an increase Customer Service line item in the amount of $67, and a decrease Ending Unrestricted Net Assets line item in the amount of $5,247; and within the MA Wastewater Utility Fund for an increase Wastewater Maintenance and Operation line item in the amount of $7,857, and a decrease Ending Unrestricted Net Assets line item in the amount of $7,857; and within MA Solid Waste Utility Fund for an increase Solid Waste-Commercial line item in the amount of $204 and a decrease Ending Unrestricted Net Assets line item in the amount of $204; and within the MA Storm water Utility Fund for an increase Storm water Maintenance line item in the amount of $130 and a decrease Ending Unrestricted Net Assets line item in the amount of $130, as it relates to the May 2019 Flood Event. G) A one (1) year extension to the commercial building lease agreement between Sand Springs Chamber of Commerce and City of Sand Springs for 109 North Garfield Avenue, Sand Springs, Oklahoma. H) Skiatook Raw Water Conveyance System One-Way Surge Tank installation and subject improvements constructed by Tetra Tech. I) A one-year extension to July 2020, with Waste Management of Oklahoma, Inc.; including the new disposal fee rate of $23.70 per ton for the disposal. Chairman Spoon called for the vote recorded as follows: Trustee Wilson, aye; Chairman Spoon, aye; Vice Chairman Dixon, aye; Trustee Burdge, aye; Trustee Nollan, aye; Trustee Jackson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES JULY 22, 2019 PAGE 4 4. Financial Reports Trustees were provided an overview of the monthly financial reports for all funds. This item was for informational purposes only. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager’s and Trustees’ Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 7:41 p.m. _______________________________ Janice L. Almy, Secretary M3B M5 M6A