Municipal Authority

M3A MINUTES Sand Springs Municipal Authority Regular Meeting September 28, 2020 - Following City Council Sand Springs Municipal Building 100 East Broadway – Council Chambers, 1st Floor Sand Springs, OK 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (5-0) Vice Chairman Patty Dixon (5-0) Trustee Phil Nollan (5-0) Trustee Mike Burdge (5-0) Trustee Nancy Riley (5-0) Trustee Beau Wilson (5-0) Trustee Brian Jackson (5-0) ALSO PRESENT: Interim City Manager Daniel Bradley City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: None The Sand Springs Municipal Authority met in regular session on September 28, 2020, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 11:30 a.m., on September 24, 2020, at the front entrance of the Sand Springs Municipal Building, 100 E. Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:46 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Nollan, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Dixon, here; Trustee Riley, here; Trustee Wilson, here.  MUNICIPAL AUTHORITY MINUTES SEPTEMBER 28, 2020 PAGE 2 3. Consent Agenda (A) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Spoon noted that questions or clarification on any Consent Agenda items may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on any Consent Agenda items or whether any items needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Item No. 3A. A motion was made by Trustee Burdge and seconded by Trustee Wilson to approve Consent Agenda Item No. 3A: A) The minutes of the September 24, 2020, regular Municipal Authority meeting. Chairman Spoon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Vice Chairman Dixon, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Nollan, aye; Trustee Jackson, aye. The motion passed 7-0-0. 4. Financial Report The regular monthly Financial Reports for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 5. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. Adjournment The meeting adjourned at the noted time of 6:47 p.m. _______________________________ Janice L. Almy, Secretary  M3B Agenda Item #________ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: October 26, 2020 SUBJECT: Minimum wage establishment and pay plan restructure. STAFF RECOMMENDATION: Approval of the attached supplemental appropriations in the General Fund, Municipal Authority Water Utility Fund, Municipal Authority Wastewater Utility Fund, Municipal Authority Solid Waste Utility Fund, and Municipal Authority Airport Fund to implement a revision to the City’s pay plan. BACKGROUND AND HISTORY: The City of Sand Springs implemented a pay study in FY13 to wit employees were placed in a pay grade based on specific factors. That grade then instituted the appropriate wage for each employee. At the time of implementation, the City adjusted many employee wages within the constraints of the budget at the time. Over time, the pay plan has seen the following changes: 7/6/2013 – 3% COLA increase 7/5/2014 – 1% COLA increase, beginning of 2% step increases 7/4/2015 - .05% COLA increase, ongoing 2% step increase 7/2016 – No COLA, ongoing 2% step increase 7/2017 – No COLA, ongoing 2% step increase 7/2018 – No COLA, ongoing 2% step increase 7/2019 – No COLA, pay scale adjustment equal to 2% pay increase in lieu of step The pay scale as a whole for non-union personnel has not seen a modification since implementation other than general Cost of Living Adjustments which were applied to all pay scales to include Police and Fire. Over time, scales for Union personnel have been adjusted, while the general scale has remained as originally implemented. Retention and acquisition of personnel has been more difficult to manage with employees and candidates seeking opportunities elsewhere. The candidate pool has become smaller as a result. Additional concerns exist with ongoing threats to the Insure Oklahoma subsidy program and the City’s obligation to remain in compliance with the Affordable Cares Act. In an effort to satisfy both, staff proposes an established $13.01 per hour minimum wage for all benefit eligible employees within the affected pay scale. The means by which the plan will be implemented will be to compress the existing scale with a 4% incremental increase among grades. This will raise the minimum wage from $10.40 an hour to $13.01 an hour, most greatly benefiting those in the lowest grades and regressing as the scale progresses to the upper grades. Further changes to the pay scale should be done by redefining a minimum wage in lieu of COLA increases to prevent further disruption of the current scale structure. Both part time and salary scales have been addressed, however exempt personnel will not see an initial increase this fiscal year. In an effort to prevent upsetting the grade structure, hourly employees on the revised scale will be transitioned to the new pay plan. Employees will see various changes to pay dependent on the grade and step the employee is at time of implementation. Hourly employees who have not yet received the 2% step increase will still receive said step on his/her normal anniversary period provided the employee meets the standards defined in policy. Salary employees will see a minimal change during year two and upon his/her normal anniversary date. BUDGETARY IMPACT: Implementation of the employee pay scale to include associated taxes and benefits will result in the following increase per associated fund: General Fund: $174,623 Increase Water Fund: $ 94,066 Increase Wastewater Fund: $ 50,005 Increase Solid Waste Fund: $ 51,827 Increase Stormwater Fund: $ 2,500 Increase Airport Fund: $ 8,911 Increase Total budgetary impact will be an increase of $381,932 over prior year. This would be funded by increases in use tax and utility net assets. COMPILED BY: Amy Fairchild/Human Resources Kelly Lamberson/Finance PRESENTED BY: Amy Fairchild/Human Resources Kelly Lamberson/Finance ATTACHMENTS: Internal Memo provided to finance committee Email provided from brokerage concerning Insure Oklahoma Subsidy and associated attachments Contribution Affordability with regards to ACA provided by Gallagher for 2020 Cost Assessment  M3C Agenda Item #______ CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: October 26, 2020 SUBJECT: CITY-WIDE BUDGET AMENDMENTS STAFF RECOMMENDATION: Approval of city-wide budget amendments to the FY21 budget. EXECUTIVE SUMMARY: This supplemental appropriation will provide for carryover funds of encumbrance, grant, and project rollovers, and beginning fund balance adjustments. BUDGETARY IMPACT: The entire city-wide budget will be amended. See attached spreadsheets that reflect these changes. COMPILED BY: Arlena Barnes, Budget Officer PRESENTED BY: Kelly Lamberson, Finance Director ATTACHMENT: FY21 budget amendments spreadsheets by fund M5A