Municipal Authority

City of Sand Springs Agenda Form July 26, 2021 Meeting Date:____________ Municipal Authority Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ City Clerk Janice Almy Presented by:____________________________ MA2021-06-28 regular meeting minutes Subject:________________________________________________________________________ M3A Item #: _____________ none Cost: ______________ Approval Recommendation:____________________ Synopsis: Request Council's approval of minutes from the following meetings: MA2021-06-28 Details: Approval of the Regular meeting minutes of the MA2021-06-28 meeting.  MINUTES Sand Springs Municipal Authority June 28, 2021 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (2-0) Trustee Phil Nollan (2-0) Trustee Mike Burdge (2-0) Trustee Nancy Riley (2-0) Trustee Beau Wilson (2-0) Trustee Brian Jackson (2-0) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: Vice Chairman Patty Dixon (1-1) The Sand Springs Municipal Authority met in regular session on June 28, 2021, in the Sand Springs Municipal building pursuant to the meeting notice and agenda filed with the City Clerk’s office and posted at 9:00 a.m. on June 24, 2021, and the Addendum filed with the City Clerk’s office and posted at 10:30 a.m. on June 24, 2021, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:55 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Nollan, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Dixon, no response; Trustee Riley, here; Trustee Wilson, here. It was noted for the record that Vice Chairman Dixon was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JUNE 28, 2021 PAGE 2 3. Consent Agenda (A-F) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Spoon noted that questions or clarification on any Consent Agenda items may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on any Consent Agenda items or whether any items needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3F. A motion was made by Trustee Burdge and seconded by Trustee Wilson to approve Consent Agenda Items No. 3A through 3F: A) The minutes of the May 24, 2021, regular Municipal Authority meeting. B) Fiscal Year 2022 Municipal Liability Protection Plan (MLPP) insurance plan renewal with Oklahoma Municipal Assurance Group (OMAG) in the amount of $133,517 as it relates to liability, vehicle and equipment coverage. C) Fiscal Year 2022 Municipal Property Protection Plan (MPPP) insurance plan renewal with Oklahoma Municipal Assurance Group (OMAG) in the amount of $120,248 as it relates to property coverage. D) An agreement with The Metropolitan Environmental Trust (The M.e.t.) in the amount of $33,066 for administering and operating the Sand Springs Recycling Program for Fiscal Year 2021-2022. E) Fiscal Year 2022 insurance renewal with Oklahoma Municipal Assurance Group (OMAG) in the amount of $7,940, with the Sand Springs Municipal Authority portion of 60-percent or $4,764, as it relates to property coverage for the Skiatook Raw Water Conveyance System. F) The Oklahoma Municipal Assurance Group (OMAG) Fiscal Year 2022 premium in the amount of $494,013 as it relates to the Workers’ Compensation Plan for employees. Chairman Spoon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Nollan, aye; Trustee Jackson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES JUNE 28, 2021 PAGE 3 4. Financial Reports The regular monthly Financial Reports for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 5. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. Mayor Spoon moved to the Addendum Item No. A1. A1. Year End Budget Adjustments Finance Director Kelly Lamberson requested Council’s approval, denial, amendment, or revision of Year End Budget Adjustments in the Municipal Authority Water Utility and Municipal Authority Airport Funds. See Exhibit A. A motion was made by Trustee Burdge and seconded by Trustee Nollan that Year End Budget Adjustments in the Municipal Authority Water Utility and Municipal Authority Airport Funds, as presented, be approved. Chairman Spoon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Nollan, aye; Trustee Burdge, aye; Chairman Spoon, aye; Trustee Riley, aye; Trustee Wilson, aye. The motion carried 6-0-0. 6. Adjournment The meeting adjourned at the noted time of 6:56 p.m. _______________________________ Janice L. Almy, Secretary  EXHIBIT A City of Sand Springs List of Year End Budget Adjustments FY21 Revenue Expenditure Fund Balance MA Water Utility Fund: Increase: Administrative Fees 4,500 Bond Issue Cost 916,657 Amoritization 89,075 Decrease: Unrestricted Ending Net Assets (1,010,233) MA Airport Fund: Increase: Bad Debt Expense 5,500 Depreciation Expense 58,000 Decrease: Unrestricted Ending Net Assets (63,500) M3B M3C  City of Sand Springs Agenda Form July 26, 2021 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ Kelly Lamberson Presented by:____________________________ Resolution No's 22-02 and M22-02 Sales Tax Agreement Renewals Subject:________________________________________________________________________ M3D Item #: _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Approve Resolution Numbers 22-02 and M22-02, approving the annual renewal of existing sales tax agreements between the City and SSMA that are required for bond financing. Details: As a part of the existing bond financing that has been used by the Sand Springs Municipal Authority (Revenue bonds for the Wastewater Plant, Public Works Facility, and other Public Works Improvements, and Revenue bonds for Public Safety), the City and the Municipal Authority entered into the five attached Sales Tax Agreements that provide additional security for the payment of the bond, basically pledging City sales tax if needed to repay the debt. The agreements require annual renewal and the approval of the joint resolution simply renews those existing agreements.  RESOLUTION NO. 22-02 and M22-02 A RESOLUTION RENEWING, RATIFYING AND REAFFIRMING, FOR FISCAL YEAR 2021-22, THE “SALES TAX AGREEMENTS” BETWEEN THE CITY OF SAND SPRINGS AND THE SAND SPRINGS MUNICIPAL AUTHORITY. WHEREAS, The City Council of the City of Sand Springs has previously approved sales tax agreements between the City and the Sand Springs Municipal Authority wherein the City agreed to make payments to the Authority in amounts sufficient to pay when due all principal and interest on the Authority’s Utility System Revenue Promissory Notes including but not limited to the Utility Systems Revenue Bonds Series 2020, the Utility System Revenue Notes Refunding Series 2013; various notes referenced in the 2009 Sales Tax Agreement dated December 1, 2009; as well as the Capital Improvement Revenue Bonds 2015, and the Capital Improvement Revenue Bonds 2016. WHEREAS, annual renewal of the agreements is necessary and appropriate for the current fiscal year as a routine annual renewal, and is in the best interest of the residents of the City of Sand Springs and the rate payers of the municipal authority. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS AND BY THE TRUSTEES OF THE SAND SPRINGS MUNICIPAL AUTHORITY: SECTION 1. The Sales Tax Agreement dated October 1, 2013, the Sales Tax Agreement dated August 1, 2020, and the Sales Tax Agreement dated December 1, 2009, the Sales Tax Agreement dated December 1, 2015, the Sales Tax Agreement dated March 1, 2016, and all other current Sales Tax Agreements between the City and the Authority are hereby renewed, ratified and affirmed by the City of Sand Springs and Sand Springs Municipal Authority for the current fiscal year. PASSED AND APPROVED by the City Council of the City of Sand Springs this 26th day of July, 2021. __________________________ James O. Spoon, Mayor of the City of Sand Springs and Chairman of the Sand Springs Municipal Authority ATTEST: ______________________________ Janice Almy, City Clerk/Secretary ______________________________ David L. Weatherford, City/Authority Attorney  City of Sand Springs Agenda Form July 26, 2021 Meeting Date:____________ CC & MA Agenda:_______________ Pull Down Item:____________ No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:________________________________________________________________________ M5A Information Only Item #: _____________ Cost: ______________ Recommendation:____________________ Synopsis: The regular monthly Bills for all funds are provided to Council for their review and information. This item is for informational purposes only. Details: