Municipal Authority

City of Sand Springs Agenda Form Pull Down Meeting Date:____________ Municipal Authority Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ Municipal Authority regular April 25, 2022, meeting minutes Subject:________________________________________________________________________ M3A Item #: _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the April 25, 2022, regular Municipal Authority meeting. Details: Requesting approval, denial, amendment, or revision of the minutes of the April 25, 2022, regular Municipal Authority meeting.  MINUTES Sand Springs Municipal Authority April 25, 2022 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (12-0) Trustee Cody Worrell (1-0) Trustee Mike Burdge (12-0) Trustee Nancy Riley (11-1) Trustee Beau Wilson (12-0) Trustee Brian Jackson (12-0) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Deputy Secretary Kristin S. Johnston ABSENT: Vice Chairman Patty Dixon (9-3) The Sand Springs Municipal Authority met in regular session on April 25, 2022, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 4:45 p.m. on April 21, 2022, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:46 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Worrell, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Dixon, no response; Trustee Riley, here; Trustee Wilson, here. It was noted for the record that Vice Chairman Dixon was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES APRIL 25, 2022 PAGE 2 3. Consent Agenda (A-G) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Item No. 3A – 3G. A motion was made by Trustee Wilson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A – 3G: A) The minutes of the March 28, 2022, regular Municipal Authority meeting. B) Annual contract renewal with Superion, LLC as it relates to the financial software package for Fiscal Year 2023. C) A purchase in the amount of $47,000 for two (2) solar-powered, portable message boards as it relates to Utility Construction Division operations. D) 1. A warranty claim settlement with Tamko Building Products Inc. in the amount of $40,714 and authorization for the Mayor or his designee to sign said settlement as it relates to the roof of the administration building located at Spring Lake Municipal Complex. 2. A Supplemental Appropriation in the Municipal Authority Water Utility Fund as follows: Increase: Revenue-Other Revenues $40,714 Expense-Public Works Materials & Supplies $40,714 3. An award of contract in the amount of $40,714 to RainTech Roofing for completion of repairs as it relates to the roof of the administration building located at Spring Lake Municipal Complex. E) A Supplemental Appropriation related to a Public Works vehicle purchase, in the Municipal Authority Short Term Capital Fund as follows: Increase: Expense-Public Works Pickup $70,000 Decrease: Ending Unrestricted Net Assets $70,000  MUNICIPAL AUTHORITY MINUTES APRIL 25, 2022 PAGE 3 F) A Supplemental Appropriation in the Municipal Authority Water Utility Fund for an Increase to the Expense-Transfers Out: Development Capital Improvement Fund line item in the amount of $7,764,482, Increase to the Expense-Underwriter's Discount Expense line item in the amount of $77,400, Increase to the Expense- Interest on Other Debt line item in the amount of $67,002, Increase to the Expense- Debt Service Amortization in the amount of $1,019, and a Decrease to the Ending Unrestricted Net Assets in the amount of $7,909,903; and a Supplemental Appropriation in the Development Capital Improvement Fund for an Increase to the Transfers In: MA Water Utility Fund line item in the amount of $7,764,482, Increase to the 65 Acre Water & WW Utilities project in the amount of $3,598,492, Increase to the 65 Acre Stormwater Improvements project in the amount of $2,629,915, and an Increase to the Ending Fund Balance in the amount of $1,536,075 as it relates to a 65-acre development project. G) A reaffirmation of the City of Sand Springs Resolution No. 22-38, a resolution of the City Council of the City of Sand Springs, Oklahoma adopting an Investment Policy for the City of Sand Springs and the Sand Springs Municipal Authority. Chairman Spoon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Worrell, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. Resolution No. M22-07 – Sand Springs Municipal Authority Budget for Fiscal Year 2023 Finance Director Kelly Lamberson requested Council’s approval, denial, amendment, or revision of Resolution No. M22-07, a resolution approving the Sand Springs Municipal Authority Budget for the Fiscal Year 2023 and establishing budget amendment authority. A motion was made by Trustee Wilson and seconded by Trustee Burdge that Resolution No. M22-07, a resolution approving the Sand Springs Municipal Authority Budget for the Fiscal Year 2023 and establishing budget amendment authority, as presented, be approved. Chairman Spoon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Worrell, aye; Trustee Burdge, aye; Chairman Spoon aye; Trustee Riley, aye; Trustee Wilson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES APRIL 25, 2022 PAGE 4 5. Resolution No. M22-08 – Master Fee Schedule Finance Director Kelly Lamberson requested Council’s approval, denial, amendment, or revision of Resolution No. M22-08, a resolution of the Trustees of the Sand Springs Municipal Authority, establishing a master fee schedule confirming and modifying fees, fines and rates charged by the Sand Springs Municipal Authority, its agencies, boards and departments as it relates to the Fiscal Year 2023 Master Fee Schedule. A motion was made by Trustee Wilson and seconded by Trustee Burdge that Resolution No. M22-08, a resolution of the Trustees of the Sand Springs Municipal Authority, establishing a master fee schedule confirming and modifying fees, fines and rates charged by the Sand Springs Municipal Authority, its agencies, boards and departments as it relates to the Fiscal Year 2023 Master Fee Schedule, as presented, be approved. Chairman Spoon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Worrell, aye; Trustee Jackson, aye. The motion carried 6-0-0. 6. Resolution No. 22-09 – Revenue Anticipation Note and Loan Agreement Finance Director Kelly Lamberson requested Council’s approval, denial, amendment, or revision of Resolution No. M22-09, a resolution of the Sand Springs Municipal Authority, authorizing the Treasurer of the Sand Springs Municipal Authority to invest certain unrestricted and unencumbered monies of the Sand Springs Municipal Authority surplus to the present needs of said Authority, in a Revenue Anticipation Note of the City of Sand Springs, an Oklahoma Municipal Corporation, having the Sand Springs Municipal Authority as its beneficiary, in an amount not to exceed eight hundred fifty thousand dollars ($850,000); approving the City of Sand Springs indebtedness as represented by the proposed agreement and Revenue Anticipation Note, authorizing the Chairman or Vice-Chairman as the case may be, Secretary or Deputy Secretary as the case may be, and the City Treasurer, to execute, deliver and receive any and all documentation, or amendments thereto, being lawfully necessary to accomplish the investment purposes set forth hereinafter as it relates to the purchase of Sand Springs Fire Vehicles and Equipment. A motion was made by Trustee Burdge and seconded by Trustee Wilson that Resolution No. M22-09, a resolution of the Sand Springs Municipal Authority, authorizing the Treasurer of the Sand Springs Municipal Authority to invest certain unrestricted and unencumbered monies of the Sand Springs Municipal Authority surplus to the present needs of said Authority, in a Revenue Anticipation Note of  MUNICIPAL AUTHORITY MINUTES APRIL 25, 2022 PAGE 5 the City of Sand Springs, an Oklahoma Municipal Corporation, having the Sand Springs Municipal Authority as its beneficiary, in an amount not to exceed eight hundred fifty thousand dollars ($850,000); approving the City of Sand Springs indebtedness as represented by the proposed agreement and Revenue Anticipation Note, authorizing the Chairman or Vice-Chairman as the case may be, Secretary or Deputy Secretary as the case may be, and the City Treasurer, to execute, deliver and receive any and all documentation, or amendments thereto, being lawfully necessary to accomplish the investment purposes set forth hereinafter as it relates to the purchase of Sand Springs Fire Vehicles and Equipment, as presented, be approved. Chairman Spoon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Worrell, aye; Trustee Burdge, aye; Chairman Spoon aye; Trustee Riley, aye; Trustee Wilson, aye. The motion carried 6-0-0. 7. Financial Reports The regular monthly Financial Reports and Sales Tax and Use Tax updates for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 8. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 9. Adjournment The meeting adjourned at the noted time of 6:49 p.m. _______________________________ Kristin S. Johnston, Deputy Secretary  City of Sand Springs Agenda Form MAY 23 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ Kelly Lamberson Presented by:____________________________ FY22 Crawford & Associates Accounting and Consulting Services Subject:________________________________________________________________________ M3B est $50,000 Approval Item #: _____________ Cost: ______________ Recommendation:____________________ Synopsis: Staff recommends approval and authorization for the Mayor to sign the attached engagement letter to enter into an agreement with Crawford & Associates, P.C. to provide accounting and consulting services to the City of Sand Springs related to the upcoming FY22 audit. Details: Scope of services requested includes preparation of annual financial statements and general accounting and advisory assistance. The estimated cost of $50,000 is included in the annual budget ($25,000 in the General Fund and $25,000 in the MA Water Utility Fund).  /Sand Springs Municipal Authority Mayor/Chairman  City of Sand Springs Agenda Form MAY 23 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ Kelly Lamberson Presented by:____________________________ FY22 Arledge & Associates Audit Services Contract Subject:________________________________________________________________________ M3C Item #: _____________ $39,750 Cost: ______________ Approval Recommendation:____________________ Synopsis: Staff recommends approval and authorization for the Mayor to sign the attached engagement letter to enter into an agreement with Arledge & Associates, P.C. to provide audit services to the City of Sand Springs for the upcoming FY22 audit. Details: Arledge will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City as of and for the year ended June 30, 2022. The cost of the audit will be split between the General Fund ($19,125 for the City and $1,500 for the Museum) and the MA Water Utility Fund ($19,125) and is included in the current year's budget.  FY-2022 Audit Engagement Letter May 9, 2022 To the Governance and Management of Sand Springs, Oklahoma We are pleased to confirm our understanding of the services we are to provide the City of Sand Springs, Oklahoma (the “City”) for the year ended June 30,2022. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City as of and for the year ended June 30, 2022. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited: 1) Management’s Discussion and Analysis 2) Budgetary Comparison Schedule – General Fund; 3) Pension Plan Fund Schedules; and 4) OPEB Plan Schedules We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements: 1) Combining Schedules; 2) Budgetary Comparison Schedule – Major and Nonmajor Governmental Funds 3) Schedule of Debt Coverage; and 4) Schedule of Expenditures of Federal Awards In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 1) Introduction and Statistical Section The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether www.arledge.cpa your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. Our audit of the financial statements does not relieve you of your responsibilities. Audit Procedures—Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America with the oversight of those charged with governance. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.  The audit documentation for this engagement is the property of Arledge & Associates, P.C. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the oversight agency or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Arledge & Associates, P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties or its designee. These parties or its designee may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. LaDonna Sinning, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $38,250 for the primary government. Our fee for the Sand Springs Cultural and Historical Museum Trust Authority will be $1,500, which does not include a separate report. This fixed price includes an electronic pdf copy of the report for distribution to your board members and others and 1 bound copy. Additional bound copies are available for $.50 per page. These fees include miscellaneous charges such as travel, meals, and copies. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. This fee is also based on the assistance of Crawford & Associates, P.C. in preparing the necessary documents, schedules, and financial statements. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Because our Engagement Letter provides ongoing access to the accounting and business advice you need on a fixed-price basis, you are not inhibited from seeking timely advice from us. While the fixed price entitles you to unlimited consultation with us, if your questions or issues require additional research and analysis beyond consultation, that work will be subject to an additional price negotiation before the service is to be performed, an Addendum to the Engagement Letter will be issued before delivery of the additional service is to be performed, with payment terms agreed to in advance. By virtue of signing this document, you have indicated that your reporting entity has been appropriately defined, all trial balances will be reasonably adjusted, your key accounts will be reconciled, unusual transactions, significant financial estimates and disclosures have been communicated to us prior to the date at the top of this letter. Also, you have indicated that the entity has competent personnel in key financial positions and there has been no turnover in the accounting/finance department. If we find that the facts are different for any of the preceding assumptions, we will negotiate an Addendum to the Engagement Letter and negotiate a new engagement fee before we issue our final report. Reporting We will issue a written report upon completion of our audit of the City’s financial statements. Our report will be addressed to the Governance and Management of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us. Very truly yours, Arledge & Associates, P.C. Arledge & Associates, P.C. RESPONSE: This letter correctly sets forth the understanding of the City of Sand Springs, Oklahoma. / Sand Springs Municipal Authority Management signature: Title: City Manager Date: Governance signature: Title: Mayor/Chairman Date: M3D M3E  City of Sand Springs Agenda Form MAY 23 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Mayor James O. Spoon Presented by:____________________________ Mayoral and Chairman/Vice Chairman Appointments Subject:________________________________________________________________________ M4 N/A Approval Item #: _____________ Cost: ______________ Recommendation:____________________ Synopsis: Approval or denialof the various Mayoral and Chairman/Vice Chairman Appointments. Details: Appointments are made by the Mayor and/or Chairman/Vice Chairman, subject to approval by Council and/or Trustees. See attached list of appointments. Mayoral Appointments (A-N) All matters listed under Mayoral Appointments are at the discretion of the Mayor, with Council approval and may be approved by one motion. Upon request, items may be discussed separately. A) Approval or denial of the appointment of Mike Burdge, Matt Barnett, and Brian Jackson to serve a one year term to May 2023 on the Council Appointment Committee. (Mayor) B) Approval or denial of the appointment of Brian Jackson, Jim Spoon, and Cody Worrell to serve a one year term to May 2023 on the Council Finance and Development Committee. (Mayor) C) Approval or denial of the appointment of Mike Burdge, Nancy Riley, and Brian Jackson to serve a one year term to May 2023 on the Council Legislative Committee. (Mayor) D) Approval or denial of the appointment of Jim Spoon, Beau Wilson, and Nancy Riley to serve a one year term to May 2023 on the Council Public Works Advisory Committee. (Mayor) E) Approval or denial of the appointment of Mike Burdge to serve a one year term to May 2023 on the INCOG Board of Directors. (Mayor) F) Approval or denial of the appointment of Jim Spoon, as Councilor Burdge’s alternate, to serve a one year term to May 2023 on the INCOG Board of Directors. (Mayor) G) Approval or denial of the appointment of Jim Spoon to serve a one year term to May 2023 on the INCOG General Assembly. (Mayor) H) Approval or denial of the appointment of City Manager Michael Carter, as the Mayor’s alternate, to serve a one year term to May 2023 on the INCOG General Assembly. (Mayor) I) Approval or denial of the appointment of Mike Burdge to serve a one year term to May 2023 on the INCOG Legislative Consortium (C-Tag). (Mayor) J) Approval or denial of the appointment of City Manager Michael Carter, as Councilor Burdge’s alternate, to serve a one year term to May 2023 on the INCOG Legislative Consortium (C-Tag). (Mayor) K) Approval or denial of the appointment of Public Works Director/City Engineer Derek Campbell to serve a one year term to May 2023 on the Tulsa Metropolitan Area Transportation Policy Committee. (Mayor) L) Approval or denial of the appointment of Assistant City Engineer Cody Blair, as Public Works Director’s alternate, to serve a one year term to May 2023 on the Tulsa Metropolitan Area Transportation Policy Committee. (Mayor) M) Approval or denial of the re-appointment of Mike Burdge to serve a one year term to May 2023 on the Sand Springs Economic Development Authority Trust. (Mayor) N) Approval or denial of the appointment of Patty Dixon to serve an unexpired term to October 2024 on the Sand Springs Economic Development Authority Trust. (Mayor) (Continued below) Chairman/Vice Chairman Appointments (A-B) All matters listed under Chairman/Vice Chairman Appointments are at the discretion of the Chairman/Vice Chairman, with Trustee approval and may be approved by one motion. Upon request, items may be discussed separately A) Approval or denial of the re-appointment of City Manager Michael S. Carter, as the Chairman’s alternate, to serve a one year term to May 2023 on the Sand Springs/Sapulpa Joint Board. (Mayor) B) Approval or denial of the re-appointment of Public Works Director/City Engineer Derek Campbell, as the Vice Chairman’s alternate, to serve a one year term to May 2023 on the Sand Springs/Sapulpa Joint Board. (Vice Mayor) Motion_________________________ Second___________________________  City of Sand Springs Agenda Form MAY 23 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Council Appointment Committee Presented by:____________________________ Council and/or Trust Authority Appointments Subject:________________________________________________________________________ M5 Item #: _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Approval or denial of the various Council and/or Trust Authority Appointments. Details: Appointments are made by the Council and/or Trust Authority, subject to approval by Councilors and/or Trustees. See attached list of appointments. Council Appointments (A-G) All matters listed under Council Appointments are at the discretion and approval of the Councilors and may be approved by one motion. Upon request, items may be discussed separately. A) Approval or denial of the appointment of David Parker to serve a three year term, to May 2025, on the Sand Springs Board of Adjustment. (Council Appointment Committee) B) Approval or denial of the re-appointment of Michael Phillips to serve a three year term, to May 2025, on the Sand Springs Board of Adjustment. (Council Appointment Committee) C) Approval or denial of the re-appointment of Michael Dickerson to serve a three year term, to July 2025, on the Sand Springs Development Authority. (Council Appointment Committee) D) Approval or denial of the appointment of Cody Worrell as the Council Representative to serve a three year term, to May 2025, on the Sand Springs Park Advisory Board. (Council Appointment Committee) E) Approval or denial of the re-appointment of Daniel Comer to serve a three year term, to May 2025, on the Sand Springs Park Advisory Board. (Councilor Matt Barnett) F) Approval or denial of the appointment of Matt Barnett as the Council Representative to serve a three year term, to May 2025, on the Sand Springs Planning Commission. (Council Appointment Committee) G) Approval or denial of the appointment of L. Erik Stuckey to serve an unexpired term, to July 2023, on the Sand Springs Planning Commission. (Council Appointment Committee) Municipal Authority Appointments (A-C) All matters listed under Municipal Authority Appointments are at the discretion and approval of the Trustees and may be approved by one motion. Upon request, items may be discussed separately A) Approval or denial of the re-appointment of Leia Anderson to serve a three year term, to July 2025, on the Sand Springs Airport Advisory Board. (Council Appointment Committee) B) Approval or denial of the re-appointment of the Rick Westcott to serve a three year term, to July 2025, on the Sand Springs Airport Advisory Board. (Council Appointment Committee) C) Approval or denial of the appointment of Bill Wagner to serve an unexpired term, to July 2024, on the Sand Springs Airport Advisory Board. (Council Appointment Committee) Motion_________________________ Second___________________________  City of Sand Springs Agenda Form MAY 23 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:________________________________________________________________________ M7A Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly Bills for all funds are provided for Council for their review and information. This item is for informational purposes only. Details: