Municipal Authority

City of Sand Springs Agenda Form AUG 22 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ CC/MA2022-07-25 Regular Meeting Minutes Subject:________________________________________________________________________ Item #: M-3A _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-07-25 regular meetings. Details: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-07-25 regular meetings.  MINUTES Sand Springs Municipal Authority July 25, 2022 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (3-0) Vice Chairman Beau Wilson (2-1) Trustee Cody Worrell (3-0) Trustee Mike Burdge (3-0) Trustee Nancy Riley (2-1) Trustee Brian Jackson (2-1) ALSO PRESENT: City Manager Michael S. Carter Secretary Janice L. Almy ABSENT: Trustee Matt Barnett (2-1) The Sand Springs Municipal Authority met in regular session on July 25, 2022, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 10:30 a.m. on July 21, 2022, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, no response; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here. It was noted for the record that Trustee Barnett was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JULY 25, 2022 PAGE 2 3. Consent Agenda (A-E) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3E. A motion was made by Vice Chairman Wilson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A through 3E: A) The minutes of the June 27, 2022, regular Municipal Authority meeting. B) Perpetual Flood Protection Levee Easement with Tulsa County Drainage District No. 12 to allow an easement in an area in which the levee already exists and confirm the existing structure as it relates to 8620 W. 21st St. S., Sand Springs, Oklahoma. C) Tum-Key Emergency Repair Rehabilitation of the 200 H.P., 3.18 MGD Pump and Motor No. 2 by Ruhrpumpen, Inc. at the estimated rehabilitation cost of $87,328.00 (Sand Springs 60% is $52,396.80) as it relates to the Skiatook Raw Water Conveyance System. D) Change Order No. 3 to the contract for Emergency Repairs 2019 with T-G Excavating, Inc. in the amount of $13,268.16 (Sand Springs 60% is $7,960.90) as it relates to the Fiscal Year 2023 Emergency Repair contract for the Skiatook Raw Water Conveyance System. E) Acceptance of the Skiatook Raw Water Conveyance System One-Way Surge Tank as constructed by Circle P. Welding, Inc. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Jackson, aye. The motion carried 6-0-0.  MUNICIPAL AUTHORITY MINUTES JULY 25, 2022 PAGE 3 4. Financial Reports The regular monthly Financial Reports and Sales Tax and Use Tax updates for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 5. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. Adjournment The meeting adjourned at the noted time of 7:01 p.m. _______________________________ Janice L. Almy, Secretary  City of Sand Springs Agenda Form AUG 22 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Janice L. Almy Presented by:____________________________ 2023 Regular Meetings Schedules Subject:____________________ of the Sand Springs City Council and Municipal Authority Trust ____________________________________________________ Item #: M-3B _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Council may consider approval, denial, amendment, or revision of the 2023 Schedule for the regular meetings of the Sand Springs City Council and Sand Springs Municipal Authority Trust for the period of January 1, 2023, through December 31, 2022. Details: In accordance with Oklahoma Statutes Title 25, Chapter 8, Section 311-A1, all public bodies shall give notice in writing by December 15, of each calendar year of the schedule showing the date, time, and place of the regularly scheduled meetings of such public bodies for the following calendar year. Approval of the 2023 Regular Meetings Schedules of the Sand Springs City Council and Sand Springs Municipal Authority Trust will meet the subject requirement. Attachments: Proposed meeting schedules and 2023 meeting calendar  SAND SPRINGS MUNICIPAL AUTHORITY 2023 CALENDAR YEAR SCHEDULE OF REGULAR MEETINGS DATE TIME PLACE OF MEETING (NOTE: For all regular 6:00 p.m. council meetings, pursuant to 25 O.S. 304(2), members of the council may be present beginning at 5:15 for an informal gathering; no business of the City will be discussed or acted on by a quorum prior to the stated meeting time.) January 23, 2023 6:00 p.m. Sand Springs Municipal Building 100 East Broadway-Council Chambers, Sand Springs, OK 74063 February 27, 2023 6:00 p.m. “ “ March 27, 2023 6:00 p.m. “ “ April 24, 2023 6:00 p.m. “ “ May 22, 2023 6:00 p.m. “ “ June 26, 2023 6:00 p.m. “ “ July 24, 2023 6:00 p.m. “ “ August 28, 2023 6:00 p.m. “ “ September 25, 2023 6:00 p.m. “ “ October 23, 2023 6:00 p.m. “ “ November 20, 2023 6:00 p.m. “ “ December 18, 2023 6:00 p.m. “ “ Name: Janice L. Almy, City Clerk Sand Springs Municipal Building, 100 East Broadway Sand Springs, Oklahoma 74063 918-246-2500 ext. 2503 Filed in the office of the City/Municipal Clerk at 10:00 a.m. on September 27, 2022. Signed:________________________________________ Janice L. Almy, City Clerk  January 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 City Holiday - Agenda Day New Year’s Day 8 9 10 11 12 13 14 CC Meeting (Workshop) @ 11:30 a.m. @ City Hall 15 16 17 18 19 20 21 City Holiday - Agenda Day Martin Luther King, Jr. Day 22 23 24 25 26 27 28 CC/MA Meetings @ 6:00 p.m. @ City Hall 29 30 31  February 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 City Holiday - Agenda Day Presidents’ Day (Floating Holi- day) 26 27 28 CC/MA Meetings @ 6:00 p.m. @ City Hall  March 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Agenda Day 26 27 28 29 30 31 CC/MA Meetings @ 6:00 p.m. @ City Hall  April 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 Agenda Day City Holiday - Good Friday 9 10 11 12 13 14 15 CC Meeting (Workshop) @ 11:30 a.m. @ City Hall 16 17 18 19 20 21 22 Agenda Day 23 24 25 26 27 28 29 CC/MA Meetings @ 6:00 p.m. @ City Hall 30  May 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Agenda Day 7 8 9 10 11 12 13 CC Meeting (Seating of CC) @ 6:00 p.m. @ City Hall 14 15 16 17 18 19 20 Agenda Day 21 22 23 24 25 26 27 CC/MA Meetings @ 6:00 p.m. @ City Hall 28 29 30 31 City Holiday - Memorial Day  June 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Agenda Day 25 26 27 28 29 30 CC/MA Meetings @ 6:00 p.m. @ City Hall  July 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 City Holiday - Agenda Day Independence Day 9 10 11 12 13 14 15 CC Meeting (Workshop) @ 11:30 a.m. @ City Hall 16 17 18 19 20 21 22 Agenda Day 23 24 25 26 27 28 29 CC/MA Meetings @ 6:00 p.m. @ City Hall 30 31  August 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Agenda Day 27 28 29 30 31 CC/MA Meetings @ 6:00 p.m. @ City Hall  September 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 City Holiday - Labor Day 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Agenda Day 24 25 26 27 28 29 30 CC/MA Meetings @ 6:00 p.m. @ City Hall  October 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Agenda Day 8 9 10 11 12 13 14 CC Meeting (Workshop) @ 11:30 a.m. @ City Hall 15 16 17 18 19 20 21 Agenda Day 22 23 24 25 26 27 28 CC/MA Meetings @ 6:00 p.m. @ City Hall 29 30 31  November 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 City Holiday - Veterans Day 12 13 14 15 16 17 18 Agenda Day 19 20 21 22 23 24 25 CC/MA Meetings City Holiday - City Holiday - @ 6:00 p.m. Thanksgiving Thanksgiving @ City Hall Day Holiday 26 27 28 29 30  December 2023 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Agenda Day 17 18 19 20 21 22 23 CC/MA Meetings @ 6:00 p.m. @ City Hall 24 25 26 27 28 29 30 City Holiday - Christmas Day 31  AUG 22 2022 CC & MA Consent Yes Ken Madison, Airport Supervisor Resolution 23-08 and M23-01 - Sand Spring Pogue Airport - 2022 Airport Policy Document M-3C N/A Approval Staff recommends approval, denial, amendment, or revision of Resolution Nos. 23-08 and M23-01, a resolution of the Council of the City City of Sand Springs, OKlahoma, and Trustees of the Sand Springs Municipal Authority, State of Oklahoma, adopting the 2022 version of the Sand Springs-Pogue Airport (SSPA) Policy Document. The Airport Policy Documents were in need of updates to reflect recent changes at the airport, ensure compatibility with other City-wide policies, processes, and current practices. The SSPA Airport Policy Documents updates include : 1) Airport Development Standards, which establishes standards related to the development of buildings and other facilities at the airport. This effort will include integration of other local development standards where applicable, and 2) Airport Minimum Standards for Commercial Operators, which establishes minimum standards related to the development and operation of commercial businesses at the airport, and 3) Airport Rules and Regulations, which establishes general conduct, safety, and security standards for all persons utilizing the airport. Various rates and fees are also included here. EXECUTIVE SUMMARY: The Sand Springs - Pogue Airport Advisory Board members reviewed the updates to the Airport Policy Documents at the July 14, 2022 regularly scheduled meeting and recommended approval. The Public Works Advisory Committee reviewed this item on August 16, 2022. City Attorney has reviewed the proposed updates/revision to Airport documents and Resolution No. 23-08 and M23-01. Attachment: SSPA Airport Policy Documents updates SSMA Resolution 23-08 and M23-01  SAND SPRINGS MUNICIPAL AUTHORITY TRUST SAND SPRINGS, OKLAHOMA RESOLUTION NOS. 23-08 and M23-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAND SPRINGS, OKLAHOMA, and TRUSTEES OF THE SAND SPRINGS MUNICIPAL AUTHORITY, STATE OF OKLAHOMA, ADOPTING THE 2022 VERSION OF THE SAND SPRINGS- POGUE AIRPORT POLICY DOCUMENTS WHEREAS, the Sand Springs Airport Advisory Board, has made it a priority to seek out the most innovative and forward thinking plan for the Sand Springs – Pogue Municipal Airport; and WHEREAS, the Sand Springs Airport Advisory Board has accepted input from its employees, Trustees, citizens and consulting professionals; and WHEREAS, the Sand Springs Airport Advisory Board has made changes and updates to the 2022 Airport Policy Documents to include Airport Development Standards, Airport Minimum Standards for Commercial Operations and Airport Rules and Regulations; and WHEREAS, the City of Sand Springs and the Sand Springs Municipal Trust Authority have jurisdiction over the facilities and operations of the airport. All references and approvals made in regard to the City, regardless of form within the 2022 Airport Policy Documents to include Airport Development Standards, Airport Minimum Standards for Commercial Operations and Airport Rules and Regulations shall be considered to serve both entities. NOW, THEREFORE, BE IT RESOLVED BY THE SAND SPRINGS MUNICIPAL AUTHORITY TRUST, AS FOLLOWS: That the Sand Springs Sand Springs Municipal Authority Trust approves of and adopts as policy the 2022 Sand Springs-Pogue Airport Policy Documents Dated this 22nd day of August, 2022. CITY OF SAND SPRINGS, OKLAHOMA and SAND SPRINGS MUNICIPAL AUTHORITY TRUST ___________________________________________ James O. Spoon, Mayor/Chairman ATTEST: __________________________________ Janice Almy, City Clerk/Secretary Approved as to Form: ____________________________________ David L. Weatherford, City/Authority Attorney  AUG 22 2022 CC & MA Consent Yes Kelly Lamberson Resolution Nos 23-09 and M23-02 Sales Tax Agreement Renewals M-3D N/A Approval Approve Resolution Numbers 23-09 and M23-02, approving the annual renewal of existing sales tax agreements between the City and SSMA that are required for bond financing. As a part of the existing bond financing that has been used by the Sand Springs Municipal Authority (Revenue bonds for the Wastewater Plant, Public Works Facility, and other Public Works Improvements, and Revenue bonds for Public Safety), the City and the Municipal Authority entered into the five attached Sales Tax Agreements that provide additional security for the payment of the bond, basically pledging City sales tax if needed to repay the debt. The agreements require annual renewal and the approval of the joint resolution simply renews those existing agreements.  RESOLUTION NO. 23-09 and M23-02 A RESOLUTION RENEWING, RATIFYING AND REAFFIRMING, FOR FISCAL YEAR 2022-23, THE “SALES TAX AGREEMENTS” BETWEEN THE CITY OF SAND SPRINGS AND THE SAND SPRINGS MUNICIPAL AUTHORITY. WHEREAS, The City Council of the City of Sand Springs has previously approved sales tax agreements between the City and the Sand Springs Municipal Authority wherein the City agreed to make payments to the Authority in amounts sufficient to pay when due all principal and interest on the Authority’s Utility System Revenue Promissory Notes including but not limited to the Utility Systems Revenue Bonds Refunding Series 2020, the Utility System Revenue Bonds Series 2022, the 2009 DWSRF Sales Tax Agreement dated December 1, 2009; as well as the Capital Improvement Revenue Bonds 2015, and the Capital Improvement Revenue Bonds 2016. WHEREAS, annual renewal of the agreements is necessary and appropriate for the current fiscal year as a routine annual renewal, and is in the best interest of the residents of the City of Sand Springs and the rate payers of the municipal authority. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAND SPRINGS AND BY THE TRUSTEES OF THE SAND SPRINGS MUNICIPAL AUTHORITY: SECTION 1. The Sales Tax Agreement dated August 1, 2020, the Sales Tax Agreement dated April 1, 2022, and the Sales Tax Agreement dated December 1, 2009, the Sales Tax Agreement dated December 1, 2015, the Sales Tax Agreement dated March 1, 2016, and all other current Sales Tax Agreements between the City and the Authority are hereby renewed, ratified and affirmed by the City of Sand Springs and Sand Springs Municipal Authority for the current fiscal year. PASSED AND APPROVED by the City Council of the City of Sand Springs and the Trustees of the Sand Springs Municipal Authority this 22nd day of August, 2022. __________________________ James O. Spoon, Mayor of the City of Sand Springs and Chairman of the Sand Springs Municipal Authority ATTEST: ___________________________________ Janice Almy, City Clerk/Secretary ____________________________________ David L. Weatherford, City/Authority Attorney  AUG 22 2022 CC & MA Consent No Monthly Bills M-4A Information Only The regular monthly Bills for all funds are provided for Council for their review and information. This item is for informational purposes only.