Municipal Authority

City of Sand Springs Agenda Form SEP 26 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ CC/MA2022-09-26 Regular Meeting Minutes Subject:________________________________________________________________________ M3A Item #: _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-09-26 regular meetings. Details: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-09-26 regular meetings.  MINUTES Sand Springs Municipal Authority August 22, 2022 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (4-0) Vice Chairman Beau Wilson (3-1) Trustee Cody Worrell (4-0) Trustee Matt Barnett (3-1) Trustee Mike Burdge (4-0) Trustee Nancy Riley (3-1) Trustee Brian Jackson (3-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on August 22, 2022, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 10:30 a.m. on August 18, 2022, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 7:14 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here.  MUNICIPAL AUTHORITY MINUTES AUGUST 22, 2022 PAGE 2 3. Consent Agenda (A-D) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3D. A motion was made by Vice Chairman Wilson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A through 3D: A) The minutes of the July 25, 2022, regular Municipal Authority meeting. B) The 2023 Regular Meetings Schedule of the Sand Springs Municipal Authority Trust. C) Resolution M23-01, a resolution of the Trustees of the Sand Springs Municipal Authority, State of Oklahoma, adopting the 2022 version of the Sand Springs-Pogue Airport Policy Documents. D) Resolution No. M23-02, a resolution renewing, ratifying, and reaffirming, for Fiscal Year 2022-23, the “Sales Tax Agreements” between the City of Sand Springs and the Sand Springs Municipal Authority. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills.  MUNICIPAL AUTHORITY MINUTES AUGUST 22, 2022 PAGE 3 5. Adjournment The meeting adjourned at the noted time of 7:15 p.m. _______________________________ Janice L. Almy, Secretary  City of Sand Springs Agenda Form SEP 26 2022 Meeting Date:____________ Municipal Authority Agenda:_______________ Consent Item:____________ No Signature Items:__________ Mike Wood Presented by:____________________________ Change items included it FY23 budget Subject:________________________________________________________________________ M3B 1-2 Item #: _____________ $0 Cost: ______________ Acceptance Recommendation:____________________ Synopsis: Due to supply chain issues and rapidly rising costs two items included in the FY23 STC budget for Water Maintenance & operations need to be changed in order to purchase substitute items. Details: The following changes are needed to items included in the FY23 Water M&O STC budget: 1) 3/4 ton work truck needs to be changed to mid-sized pickup. 2) Dump bed for work truck needs to be changed to dump trailer. Some cost savings should be realized on dump trailer. Both items have increased substantially in cost and lead time.  City of Sand Springs Agenda Form Meeting Date: SEP 26 2022 Agenda: cc & MA Item: Consent --- Sand Springs OKLAHOMA Signature Items: No Presented by: Michael S. Carter, City Manager Subject: OMRF -Notice of Authorized Agent M3C _ Item#: _____ o.oo Cost: ------- Recommendation:---------- Approval Synopsis : Approval of the authorization for City Manager Michael S. Carter to sign as an authorized agent for the City of Sand Springs regarding employee changes within the Oklahoma municipal Retirement Fund (OkMRF.) Details: Currently the Human Resources Director is the sole authorized agent listed to sign on behalf of the City of Sand Springs regarding employee changes within the Oklahoma Municipal Retirement fund (OkMRF). In periods where the Human Resources Director position is vacant, the City Manager is assigned to sign on behalf of the City.  City of Sand Springs Agenda Form SEP 26 2022 Meeting Date:____________ Municipal Authority Agenda:_______________ Consent Item:____________ No Signature Items:__________ Kelly Lamberson Presented by:____________________________ Supplemental Appropriation- Utility Projects & Construction Subject:________________________________________________________________________ M3D Item #: _____________ $65,416 Cost: ______________ Approval Recommendation:____________________ Synopsis: Approval of a Supplemental Appropriation in the Municipal Authority Water Utility Fund for an Increase to the Utility Projects & Construction Department in the amount of $65,416 and a Decrease to the Ending Unrestricted Net Assets in the amount of $65,416. Details: This will put a general operating budget in place for the new Utility Projects & Construction department for those costs that are not directly allocated to projects.  City of Sand Springs Agenda Form SEP 26 2022 Meeting Date:____________ Municipal Authority Agenda:_______________ Consent Item:____________ No Signature Items:__________ Kelly Lamberson Presented by:____________________________ Supplemental Appropriation- MA Stormwater Utility Fund Subject:________________________________________________________________________ M3E $6,000 Approval Item #: _____________ Cost: ______________ Recommendation:____________________ Synopsis: Approval of a Supplemental Appropriation in the Municipal Authority Stormwater Utility Fund for an Increase to the Stormwater Maintenance Department in the amount of $6,000 and a Decrease to the Ending Unrestricted Net Assets in the amount of $6,000. Details: This will allow for the disposal of collected fluids from the 2019 flood.  City of Sand Springs Agenda Form SEP 26 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:________________________________________________________________________ M5A Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly Bills for all funds are provided for Council for their review and information. This item is for informational purposes only. Details: