Municipal Authority

M3A City of Sand Springs Agenda Form DEC 12 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ CC/MA2022-11-14 Regular Meeting Minutes Subject:________________________________________________________________________ Item #: _____________ N/A Cost: ______________ Approval Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-11-14 Regular meetings. Details: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2022-11-14 Regular meetings. Attachments: Draft minutes  MINUTES Sand Springs Municipal Authority November 14, 2022 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (7-0) Vice Chairman Beau Wilson (5-2) Trustee Cody Worrell (7-0) Trustee Matt Barnett (6-1) Trustee Mike Burdge (7-0) Trustee Nancy Riley (6-1) Trustee Brian Jackson (6-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on November 14, 2022, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 10:30 a.m. on November 10, 2022, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:21 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here. . 3. Consent Agenda (A-C) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.  MUNICIPAL AUTHORITY MINUTES NOVEMBER 14, 2022 PAGE 2 Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Barnett to approve Consent Agenda Items No. 3A through 3C: A) The minutes of the October 24, 2022, regular Municipal Authority meeting. B) The corrected city-wide budget amendments to the FY 23 Budget. C) A Supplemental Appropriation in the MA Water Utility Fund for an increase to the Transfers Out – CDBG EDIF Fund in the amount of $46,958 and a decrease to the Ending Unrestricted Net Assets in the amount of $46,958, as it relates to the 2022 Community Development Block Grant Water Line Replacement project along North Lincoln Avenue. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 5. Adjournment The meeting adjourned at the noted time of 6:22 p.m. _______________________________ Janice L. Almy, Secretary  M3B City of Sand Springs Agenda Form DEC 12 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Michael S. Carter, City Manager Presented by:____________________________ OkMRF - Notice of Authorized Agent Subject:________________________________________________________________________ Item #: _____________ 0.00 Cost: ______________ Approval Recommendation:____________________ Synopsis: Approval of the authorization for Human Resources Manager Kristin S. Johnston to sign as an authorized agent for the City of Sand Springs regarding employee changes within the Oklahoma Municipal Retirement Fund (OkMRF.) Details: City Manager Michael S. Carter is currently the sole authorized agent listed to sign on behalf of the City of Sand Springs regarding employee changes within the Oklahoma Municipal Retirement Fund (OkMRF). Past practice has authorized the Human Resources Manager to be the sole authorized agent.  Clear Form Oklahoma Municipal Retirement Fund AUTHORIZED AGENT NOTIFICATION FORM AUTHORIZED AGENT DESIGNATION PROCESS An Authorized Agent shall be designated in writing by the Plan’s Retirement Committee (governing body) and shall act as the agent of the Employer in matters pertaining to the Plan and the Fund to centralize in one person the local administration and coordination of Plan activities including contribution and payroll information, forms and applications for Plan participants and to assist Participants, the Employer and Committee regarding Plan matters. Please refer to the Authorized Agent Role and Responsibilities section of this form or the plan document for specific duties. If you, as Authorized Agent, want to designate another Authorized Signer (please complete a Notice of Authorized Signer). AUTHORIZED AGENT INFORMATION (Please print clearly using black or blue ink) NAME OF MUNICIPALITY OR ENTITY: City of Sand Springs, Oklahoma FEDERAL TAX ID NUMBER: 73-6005411 APPROVED AUTHORIZED AGENT: Kristin S. Johnston TITLE: Human Resources Manager AUTHORIZED AGENT SIGNATURE: EFFECTIVE DATE: 12-12-2022 MAILING ADDRESS: P. O. Box 338 PHONE NUMBER: (918) 246-2507 FAX NUMBER: EMAIL ADDRESS: ksjohns@sandspringsok.org AUTHORIZATION The undersigned hereby certifies that the foregoing information was introduced before the (governing body) of Sand Springs Oklahoma and was duly approved on the day of , 20 City of By: Title: (Mayor or Chairman) Date Seal City Clerk PLEASE CONTINUE TO PAGE 2 FOR AUTHORIZED AGENT’S ROLE AND RESPONSIBILITIES DEFINITION Authorized Agent Notification v2020 Page 1 of 2  Oklahoma Municipal Retirement Fund AUTHORIZED AGENT NOTIFICATION FORM AUTHORIZED AGENT ROLE AND RESPONSIBILITIES EXCERPT FROM SECTION 9.1 (b) OF THE MASTER DEFINED BENEFIT PLAN Authorized Agent: An Authorized Agent shall be designated in writing by the Committee and shall act as the agent of the Employer (but not the agent of the Trustees or the Trust Service Provider of the Oklahoma Municipal Retirement Fund the “Fund”) in matters pertaining to the Plan and the Fund, to centralize in one person the local administration and coordination thereof, and to file payroll and contribution information, to file claims, forms and applications for Participants, and to advise Participants, the Employer and the Committee. The Authorized Agent, under the control and direction of the Committee, shall have such general duties as the Employer and the Committee may deem necessary and proper for such purposes, which duties shall include but not be limited to, the following: (1) to coordinate the deduction of Participant contributions and to see that Employer and Participant contributions are properly received and forwarded promptly to the Fund for management and investment; (2) to forward any communications directed to Participants and Beneficiaries by the Trustees, the Trust Service Provider or the Fund; (3) to lend assistance to Participants and Beneficiaries in filing applications for benefits, and in communicating with the Employer, the Committee and the Trustees or the Trust Service Provider of the Fund and to forward such communications to the addressees; (4) to keep the Employer and Committee informed regarding Employer contribution rates and funds required to meet the costs of the Plan; (5) to assist the Committee in determining whether Employees are eligible for participation in the Plan; (6) to certify at the direction of the Committee that an Employee is on an Authorized Leave of Absence, paid or unpaid; and (7) to file at the direction of the Committee a petition or nomination and cast a ballot for election of Trustees of the Fund. EXCERPT FROM SECTION 10.1 (b) OF THE MASTER DEFINED CONTRIBUTION PLAN Authorized Agent: An Authorized Agent shall be designated in writing by the Committee and shall act as the agent of the Employer (but not the agent of the Trustees or the Trust Service Provider of the Oklahoma Municipal Retirement Fund the “Fund”) in matters pertaining to the Plan and the Fund, to centralize in one person the local administration and coordination thereof, and to file payroll and contribution information, to file claims, forms and applications for Participants, and to advise Participants, the Employer and the Committee. The Authorized Agent, under the control and direction of the Committee, shall have such general duties as the Employer and the Committee may deem necessary and proper for such purposes, which duties shall include but not be limited to, the following: (1) to coordinate the deduction of Participant contributions and to see that Employer and Participant contributions are properly received and forwarded promptly to the Fund for management and investment; (2) to forward any communications directed to Participants and Beneficiaries by the Trustees, the Trust Service Provider or the Fund; (3) to lend assistance to Participants and Beneficiaries in filing applications for benefits, and in communicating with the Employer, the Committee and the Trustees or the Trust Service Provider of the Fund and to forward such communications to the addressees; (4) to assist the Committee in determining whether Employees are eligible for participation in the Plan; (5) to certify at the direction of the Committee that a Participant is on an authorized leave of absence, paid or unpaid; and (6) to file at the direction of the Committee a petition or nomination and cast a ballot for election of Trustees of the Fund. Authorized Agent Notification v2020 Page 2 of 2  M3C City of Sand Springs Agenda Form Meeting Date: Dec. 12, 2022 Agenda: Municipal Authority Ite m: Consent Sand Springs OKLAHOMA Signature Items: Yes Presented by: Public Works (Frank Weigle) Subject: SHELL LAKE DAM BREACH PLAN (OWRB EMERGENCY ACTION PLAN) Item#: ------- Cost: -------- None Recommendation: Approval Synopsis: Approval of the City of Sand Springs Shell Lake Dam Breach Plan 2022, Revision - 17, and authorize the Municipal Authority Chairman to sign the Document. Details: Shell Lake Dam, constructed between 1920 and 1922 by Charles Page, is a concrete buttress and slab structure with an attached uncontrolled spillway for high water overflow control. Dams in Oklahoma are under the control of the Oklahoma Water Resources Board (OWRB) for classification, inspections, and ongoing operation and maintenance activities. A natural event causing over topping or a failure breach of the Dam Structure could cause loss of property or life downstream to the Arkansas River and further resulting in a OWRB structure classification of "High Hazard". The 'High Hazard" classification requires an Annual Inspection with a signed and sealed report by a qualified Dam Structure Inspection Professional Engineer, and an approved and signed Breach Plan (OWRB Emergency Action Plan) submitted through the Public Works Department by December 31. The Shell Lake Dam Breach Plan requires signatures of the Municipal Authority Chairman, City Manager, and the City Emergency Management Director; and revision annually by the Emergency Management Director and Public Works Department for submission with the signed and sealed Professional Engineer's Inspection Report. The revised Shell Lake Dam Breach Plan 2022 was reviewed with the Public Works Advisory Committee at their December 6, 2022 meeting. Attachment: City of Sand Springs Municipal Authority Shell Lake Dam Breach Plan 2022 Revision - 17. Sand Springs O K L A H OM A City of Sand Springs Shell Lake Dam Breach Plan 2022 Revision - 17, December 12, 2022  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Table of Contents APPROVALPAGE.............. ·-··· .................................................................................................... 1 VIEWING AND COPYING AUTHORIZATION ........................................................................ 2 INTRODUCTION.......................................................................................................................... 3 DISTRIBUTION............................................................................................................................. 4 BASIC PLAN................................................................................................................................. 5 I. PURPOSE ..................................................................................................................... 5 II. ASSUMPTIONS ........................................................................................................... 5 III. SITUATION.................................................................................................................. 5 IV. DIRECTION AND CONTROL .................................................................................. 7 V. TASK ASSIGNMENTS AND RESPONSIBILITY .................................................. 8 ANNEX A - Emergency Response............................................................................................... 11 I. ASSUMPTIONS ......................................................................................................... 11 II. RESPONSE ................................................................................................................. 11 APPENDICES ......................................................................................., ..... , ........................... 13 Appendix I - Emergency Telephone Numbers.................................................................................................. 14 Appendix 2 - Barricade Locations and Staging Areas····························································-······-·-·············· l5 Appendix 3 - Residences Downstream...........................................................................................................•... 16 Appendix 4 - Map of Dam Area......................................................................................................................... 17 Appendix 5 - Inundation Maps of Shell Lake Dam ............................................................................................ 18 Appendix 6-Termination and Follow-up .... -..················································································-················23 Appendix 7 - Plan Update, Review and Testing ············································································--····-···········24 ;  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN APPROVAL PAGE City of Sand Springs Sand Springs 1 OKLAHOMA Municipal Authority City of Sand Springs Municipal Authority SHELL LAKE DAM BREACH PLAN James 0. Spoon Chairman Michael S. Carter City Manager John Mars Emergency Management Director Department ofEmergency Management Revision -17 - December 12, 2022 1  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN VIEWING AND COPYING AUTHORIZATION The Shell Lake Dam Breach Plan contained herein is a public document subject to public viewing as required by the Oklahoma Open Records Act. Only the originating agency, the City of Sand Springs, Department of Emergency Management, is authorized to display this document, requests.for duplication should be directed to: The City ofSand Springs Department ofEmergency Management P.O. Box338 Sand Springs, Oklahoma 74063-0338 2  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN INTRODUCTION The Shell Lake Dam Breach Plan has been approved by the: Osage County Department of Emergency Management, Tulsa Area Emergency Management Agency and the City of Sand Springs Department of Emergency Management. The plan sets forth the organizational structure and broad operational guidelines to provide a procedure for an integrated emergency management approach in the event of a dam breach at Shell Lake Dam. What the plan does not do is provide for department and agency Standard Operating Procedures, a responsibility of each agency and department, nor does the plan usurp the authority of any agency head, department head, or chief. The essence of the plan is for each jurisdiction to direct the response of their agencies and departments in an integrated approach to accomplishing the task at hand. 3  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN DISTRIBUTION NO. OF COPIES Mayor, City of Sand Springs 1 City Manager, City of Sand Springs 1 Director, Sand Springs Emergency Management 1 Sand Springs Police Chief 1 Sand Springs Fire Chief Director, Sand Springs Public Works 1 Shell Lake Caretaker 1 Oklahoma Department of Emergency Management 1 Tulsa/City County Emergency Management Director 1 Tulsa County Sheriff l Osage County Emergency Management Director 1 Osage County Sheriff I Chairperson, Tulsa Chapter of the American Red Cross 1 Oklahoma Department of Transportation (ODOT) 1 Oklahoma Water Resource Board (OWRB) TOTAL COPIES: 15 4  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN BASIC PLAN I. PURPOSE A. The Shell Lake Dam Breach Plan sets forth procedures for: 1. The timely discovery of an impending overtopping or breach of Shell Lake Dam, 2. The notification of the inhabitants downstream, 3. Conducting an orderly evacuation of inhabitants downstream of the dam that would be inundated in the event of a dam breach, 4. Preventing access, by non-emergency personnel, to areas downstream of the dam that are subject to flooding in the event of an impending dam breach or actual dam breach, 5. Search and rescue efforts for those inhabitants that cannot or do not evacuate in time, 6. Identification and shelter location of those persons evacuated, and 7. Downstream hazards. II. ASSUMPTIONS A. The possibility of Shell Lake Dam breaching is extremely remote and highly unlikely; however, the possibility does exist. A dam breach would cause the rapid release of a large volume of water in a short period of time constituting a major hazard to life, general health, and property in the downstream reach. A successful warning and evacuation is significantly increased by the timely discovery of an impending breach. However, should a catastrophic event such as a dam breach, without warning, hydrology studies predict that the flood wave, as the result of a breach, will traverse the downstream reach area, from the dam to the Arkansas River in approximately 7 minutes. III. SITUATION A. Location Shell Lake Dam is located approximately five miles northwest of City Hall, within the city limits of Sand Springs and the boundaries of Osage County. More specifically at latitude 36 degrees 9 minutes north, longitude 96 degrees 8 minutes west. 5  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN B. Accessibility Shell Lake is accessible from the: l. Southeast via Sand Springs Expressway and 129th West Avenue, exit 129th West Avenue, to north service road of expressway, west to Willow Street, north of New Airport Road, north to Shell Creek Road, west to Shell Lake Dam. 2. Southwest via Sand Springs Expressway and 177 th West Avenue, exit l77 th West Avenue, north to Shell Creek Road, East to Shell Lake Dam. 3. Northeast via State Highway 97 and the John Zink Ranch, north on State Highway 97 to Shell Creek Road, west to Shell Lake Dam. 4. Northwest via Old Prue Road and Shell Creek Road, east to 177th West Avenue, south to Shell Creek Road, east to Shell Lake Dam. C. Dam and Reservoir 1. The Shell Lake Dam is a concrete buttress structure approximately 760 feet long topped by a 15-foot wide reinforced concrete roadway, Shell Creek Road, which traverses the entire length of the dam. 2. Lake capacity is 9,500 acre-feet at 725' @MSL, top of the spillway, and 12,700 acre-feet at 732' @MSL, top of the dam. 3. Reservoir surface is 640 acres at the top of the spillway and 708 acres at the top of the dam. D. Downstream Reach l. In the event of a dam breach the flood wave will follow the Shell Lake Valley downstream of Shell Lake Dam to the confluence with the Arkansas River. 2. Distance from dam to confluence is 2.5 miles. 3. Time from dam to confluence is 7 minutes. E. Jurisdictional Boundaries 1. The following roads, structures, and natural features are within the following jurisdictional boundaries: 6  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN a. City of Sand Springs (I.) Shell Dam (2.) Shell Creek Road where it traverses the dam (3.) Arkansas River/State Highway 97 Bridge b. Osage County (I.) Shell Dam (2.) Shell Creek Road (3.) Anderson Road (4.) Circle Drive (5.) Oak Drive (6.) Shell Creek from Shell Dam to the south end of Oak Drive (7.) The majority of the inhibited structures that lie within the path of inundation are within Osage County c. Tulsa County (1.) 16I 5t West Ave. (2.) US 64/Sand Springs Expressway Bridge (3.) Wekiwa Road (4.) Arkansas River (5.) There are a few structures that lie within the inundation path that are within the boundaries of Tulsa County: however, at the time of this plan, none were occupied. d. State of Oklahoma (1.) U.S High 64 Bridge at 16151 West Ave. (2.) State Highway 97 and Arkansas River Bridge (3.) State Highway 75 and Arkansas River Bridge e. City of Tulsa ( 1.) 21st Street and Arkansas River Bridge (2.) Low Water Dam at 2900 Riverside Drive IV. DIRECTION AND CONTROL The downstream-inhabited structures lie within the boundaries of Osage County and outside any c01porate city limits. Therefore, the senior ranking Osage County First Responder or Osage County official shall assume command of any evacuation process for 7  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN citizens within their jurisdiction. However, if necessary, Sand Springs First Responders shall commence the evacuation process prior to the arrival of Osage County officials. A. Responsible Government Agencies and Private Utilities I. Osage County a. Osage County Emergency Management b. Osage County Sheriffs Department 2. City of Sand Springs a. Emergency Management b. Fire c. Police d. Public Works 3. Tulsa County a. Tulsa Area Emergency Management Agency b. Tulsa County Sheriffs Department 4. State of Oklahoma a. Oklahoma Highway Patrol b. Oklahoma Department of Transportation c. Oklahoma Department of Emergency Management 5. Utilities a. Southwestern Bell Telephone Company d/b/a AT&T Oklahoma b. Oklahoma Natural Gas Company c. Public Service Company of Oklahoma (AEP) V. TASK ASSIGNMENTS AND RESPONSIBILITY A. City of Sand Springs I. Lake Caretaker, responsible for: a. Conducting daily lake level readings, b. During localized storms, monitoring the lake for rapidly increasing lake levels that could present a potential dam overtopping condition, c. Conducting daily dam inspections for any condition that could jeopardize the integrity of the structure, 8  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN d. Conducting dam inspections after an incident that could cause damage to the dam, and e. Immediately notifying the police and fire dispatcher of any condition that could cause a breach or overtopping of the dam. 2. Sand Springs Emergency Management, responsible for: a. Activating and supervising the EOC, b. Providing incident command with available resources, c. Coordinating resources with the Osage County EM Director and TAEMA Director, and d. Discharging duties required by the City's Emergency Operations Plan. 3. Public Works Department, responsible for: a. Providing the expertise to evaluate any damage and/or potential structure breach or overtopping condition, b. Provide supervision, personnel and equipment for emergency repairs, c. Provide barricades for road blocks, d. Prepare for and reroute the City's water supply if necessary. 4. Law Enforcement, responsible for: a. Traffic and crowd control, b.. Evacuation. 5. Fire Department, responsible for: a. Fire suppression, b. Search and rescue, c. Hazardous debris removal from the Arkansas River. 6. Utilities, responsible for: a. The disconnect, service, and repair of any utilities in their service area. 7. Oklahoma Department of Transportation: a. Supervision, closing and opening of any State highways and State highway bridges, b. Monitoring of floating debris that may cause damage to State highway bridges downstream. 9  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN 8. American Red Cross and Salvation Anny: a. Sheltering of displaced persons. IO  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN ANNEX A - Emergency Response I. ASSUMPTIONS A. The Emergency Response portion of the Shell Lake Dam Breach Plan will be immediately activated upon the discovery of any condition that warrants such activation. While the scope of the plan outlines activities to be initiated upon the discovery of a possible breach or overtopping condition, timely warning conditions may not present themselves. And therefore, activation of the plan may commence with immediate evacuation utilizing on duty police and fire personnel. In the event of a catastrophic breach without warning, there may be no time for evacuation and the plan may commence with search and rescue operations by the fire department. ANNEX A set out operational guidelines to aid first responders in the evacuation process. II. RESPONSE A. Lake Caretaker 1. Upon discovering any condition that has the potential for a possible dam breach or overtopping of the dam shall immediately: a. Inform the Police and Fire Dispatcher b. Contact and brief the Public Works Staff Duty Officer c. Continue to monitor the situation B. Police Dispatcher 1. Upon being informed by the lake caretaker that a dam breach or overtopping may be possible, shall immediately: a. Dispatch the closest police officer to the east side of the dam b. Notify the on duty police supervisor, the Osage County Sheriffs Dispatcher and request assistance from the Tulsa County Sheriffs Department and Highway Patrol. c. Notify the Fire Chief, Police Chief and Emergency Management Director C. Osage County Emergency Management Director I. Notify the Osage County Sheriff, and other appropriate Osage County officials. 11  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN D. First Officer on Scene 1. Establish an Incident Command Post on the east side of the dam. a. Close Shell Creek Road at the Dam. b. Relay conditions at the dam site to evacuation personnel downstream. c. Continue Incident Command Operations until reassigned or relieved. E. Law Enforcement 1. If conditions permit, commence evacuation. a. Deploy all available personnel into the Expressway Acres addition to conduct a door-to-door notification and evacuation. b. EOC shall maintain a list of personnel in the flood wave area. 2. Set up barricades. 3. Direct all evacuees to the evacuee staging area. a. See APPENDIX 1 to ANNEX A for barricade locations and staging area. F. Fire Department 1. Assist with evacuation. 2. Conduct search and rescue missions if necessary. 3. Assist with dangerous debris removal, if necessary, in Arkansas River at State Highway 97 and Arkansas River Bridge. G. Emergency Management Director 1. Activate EOC. 2. Activate the City's Emergency Operations Plan. 3. Contact media for evacuation announcements. 4. Request assistance from Red Cross and Salvation Army. 5. Staff evacuation staging area, compile list of evacuees and their destination and direct evacuees to shelters. 6. Coordinate resources with TAEMA and Osage County Emergency Management. 12  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN H. Public Works I. Evaluate dam condition. 2. Provide personnel and equipment to incident command. 3. Contact appropriate utilities. APPENDICES APPENDIX I - Emergency Telephone Numbers APPENDIX 2-Barricade Locations and Staging Areas APPENDIX 3 - Residences Downstream APPENDIX 4- Map of Dam and Area APPENDIX 5 - Inundation Maps of Shell Lake Dam APPENDIX 6 - Termination and Follow-up APPENDIX 7 - Plan Update, Review and Testing 13  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 1 - Emergency Telephone Numbers Agency Number Tulsa Police Department ........................................................918-596-9222 24 hr. no. Tulsa Fire Department ...........................................................918-596-9977 24 hr. no. Osage County Emergency Management ................................ 918-694-2818 Osage County Sheriffs Office............................................... 888-287-3150/918-287-3131 Highway Patrol Troop B ........................................................918-627-0440 24 hr. no. Department of Transportation................................................ 918-838-9933 TAEMA ................................................................................. 918-596-9890/918-646-273 l Sand Springs Emergency Management .................................918-246-2500 Ext 2610 or 2549 State Emergency Management ..............................................800-800-248 l 24 hr. no. Shell Lake Caretaker ..............................................................918-638-6895 Oklahoma Natural Gas...........................................................918-832-7800 24 hr. no. Public Service Company ofOklahoma ..................................918-586-0420 24 hr. no. AT&T/Southwestern Bell ...................................................... 800-640-8722 24 hr. no. Sand Springs Public Works ................................................... 918-246-2595 Oklahoma Water Resource Board (Yohanes Sugeng) .......... .405-530-8867 COSS Engineering Support (Derek Campbell) .....................918-246-2580 Citv of Sand Springs Officials Home Phone Cell Phone Emergency Management Director .................918-760-4729 ......................... 918-760-4 729 Police Chief.. ..................................................918-760-4729 .......................918-760-4729 Fire Chief .......................................................918-381-5645 ......................... 918-38 l-5645 14  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 2 - Barricade Locations and Staging Areas I. Shell Lake Dam and roads leading to the flood wave path shall be barricaded. A. Locations 1. East and west side of dam 2. Amey Drive and Anderson Road 3. Wekiwa Road and 127th West Avenue 4. Wekiwa Road and½ mile west of 161 st West Avenue II. Staging Areas A. Evacuees 1. River City Park B. Dam Repair Equipment and Personnel 1. Shell Lake Park, east side of Dam C. Search and Rescue Equipment and Personnel 1. Retail Store Parking Lot 129th West Avenue and Wekiwa Road 15  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 3 - Residences Downstream For names and addresses and telephone numbers of households in the flood area see Shell Dam Breach Plan on file at the Sand Springs EOC and Police and Fire Dispatch. Source: City of Sand Springs water records. 16  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 4 - Map of Dam Area 17  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix S - Inundation Maps of Shell Lake Dam Shell Lake Inundation Map 1 of 5 NID: OK11015 City cl Sand Springe Sand Springs Od:!022 SAND SPRINGS, OKLAHOMA 74063 0 llC I." t1 0 II� 18  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Shell Lake Inundation Map 2 of 5 NID: OK11015 Crty ol Sand Sp,inge Sand Springs Od2022 SAND SPRINGS, OKLAHOMA 74063 O�L .\UO .. A 19  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Shell Lake Inundation Map 3 of 5 NID: OK11015 City ol Send Sponge SandSprtnp Od20Z! SAND SPRINGS, OKLAHOMA 74063 0 ._ L 4. It O ._ A 20  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Shell Lake Inundation Map 4of 5 NID: OK11015 c.ty of Sand Sp,1n9s Od:2022 SAND SPRINGS, OKLAHOMA 74063 Sand Springs O�:l<l\ttQMA 21  z �a 00 < \\ C, � �< 00 � A � J\ z� I \) \ �� / ( N N bA 1.\{. e �� v �< u� !f ' .i-) ;i ----7- -. =� ·. � -,\ Ill ( �� •• I / � ,,.,.,..,· ., .- 1 1d 1..,./ , = __ E-- � ..... ,II� ii : C \, .- - 00 15D'l \ ..,, ,,.__ ·- .,--- " -=-- ,· ;� -, c.� :t - --t} -,__ LEGEND: , i ·r -0.13:, ANALYSIS CROSS SECTION WITH -,.________,1 - �- ,1' r \.� STRCA1i4 MtLE IOENTIFICATION BELOW -- - - ,,,. � .=:-;, DAM ·i1,r a, ., I • f: / /..,,._-' L -- INUNDATION Lll,.IT DIU.WN: Clia OATt: ! 0/27 /�2 Ci'IE�UIJ! a"M DAT� !0/27 /91 01'11' f)Jff[: l�UNOATION MAP 30;!; l'MP' WITH !UACH 3Al'C> 8PIIINl3S MUflOPM. iWTHOIIJJY �Hl!U LAKI: OMIC Inn llcl..a,vftln 1fals OIVNtn, UII, ,.,,, ... _ ... s,; ,...._ ""'-- J•id (11■) IIJ-NOO  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 6 - Termination and Follow-up TERMINATION OF EVENT Once conditions indicate that there is no longer an emergency at the dam site, the operations plan must eventually be terminated and follow-up procedures completed. The Incident Commander is responsible for terminating the emergency event and relaying this decision to responders. Prior to the termination of an event that has not caused actual dam failure, a representative of the City's Public Works Department will inspect the dam to determine whether any damage has occurred that could potentially result in loss of life, injury, or property damage. If it is determined that conditions do not pose a threat to people or property, then the Incident Commander will terminate the event operations as described above. FOLLOW-UPACTNITIES The City's Public Works Department will complete a Situation Report to document the event and all actions that were taken and submit to the City's Emergency Manager and Oklahoma Water Resources Board. 23  THE CITY OF SAND SPRINGS SHELL LAKE DAM BREACH PLAN Appendix 7 - Plan Update, Review and Testing EMERGENCY PLANNING COMMITTEE (EPC) PERIODIC TRAINING, REVIEW, UPDATING AND TESTING • Training responders to handle an emergency situation at Shell Lake Dam. • Annually reviewing the Shell Lake Dam Breach Plan (PLAN) with EPC participants for any required changes and distribution of copies of the revised plan to participants. • Testing the plan. • Submitting plan revisions and testing reports to the Oklahoma Water Resources Board. Review and Updating Annually the EPC Coordinator verbally reviews the plan with EPC participants to explain the procedures to follow in the event of an emergency, address any changes that need to be made in the plan, answer questions regarding the procedures, and test their understanding of the plan. The EPC participants review the plan for possible changes, including: • Changes in personnel. • Changes in telephone numbers. • New conditions that would affect flood flows or the extent of damage due to a dam failure. The EPC Coordinator promptly makes the needed changes in the plan and distributes a revised plan to all EPC participants. If changes are made in the plan at any other time, the EPC Coordinator also verbally reviews these changes with the participants. If changes are made and approved by EPC participants, the plan will then be presented to the Sand Springs Municipal Authority at the next regularly scheduled meeting. If the plan is approved by the Authority it will then be presented to the Chairman, City Manager and Emergency Management Director for signatures. After approval and signatures the revised plan will then be re-distributed as set forth in DISTRIBUTION PAGE. Testing The EPC Coordinator is responsible for conducting a test simulating a dam failure. Testing the plan familiarizes the plan participants with the plan, helps estimate the time needed for notification, and helps reveal any plan deficiencies. The EPC Coordinator initiates the test by contacting the City Emergency Manager. Plan participants must perform their required actions as if in a real emergency. When executing the test, each participant states their name and position and indicates that this is only a test. To assess the degree of success of the test, the EPC Coordinator requests that each participant comment about the execution of the notification procedures, discuss any problems encountered, and suggest any changes that would improve the plan. The EPC Coordinator keeps this information on file for comparison with future tests and revises the plan if needed. APPROVAL Key EPC participants may pre-approve the plan by a majority vote of the EPC participants during a scheduled meeting of the EPC. 24  M4 City of Sand Springs Agenda Form November 15, 2021 Agenda:_______________ Meeting Date:____________ CC & MA Regular Item:____________ No Signature Items:__________ Council Appointment Committee Presented by:____________________________ Board/Committee Appointments Subject:________________________________________________________________________ Item #:_____________ Cost:______________ N/A Approval Recommendation:____________________ Synopsis: A) Council may consider the approval, denial, amendment, or revision of the various appointments to various Boards and Committees. Details: City Council Appointments A) Sand Springs Economic Development Authority (SSEDA) Per the Trust Indenture and Amendment to the Indenture, 8 members, 2 of which are Councilors, shall be appointed by the Mayor and subject to approval by the City Council of the City of Sand Springs upon nomination to said Mayor by the Trustor Sand Springs Chamber of Commerce. The following nominations were received from Amanda Wion, Sand Springs Chamber President, on November 30, 2022. 1) Mayor Spoon may consider the re-appointment of Brent Kellogg to serve a three (3) year term to October 2025 on the SSEDA. 2) Mayor Spoon may consider the re-appointment of Ryan Walker to serve a three (3) year term to October 2025 on the SSEDA. 3) Mayor Spoon may consider the appointment of Jon Holson to serve an expired term to October 2023 on the SSEDA. The Council Appointment Committee met on November 14, 2022, and recommends the following appointments: B) Sand Springs Cultural and Historical Museum Trust Authority (SSCHMTA) 1) Council may consider the re-appointment of Vicki Sisney to serve a five (5) year term to December 2027 on the SSCHMTA. C) Sand Springs Planning Commission (SSPC) 1) Council may consider the appointment of Michael Dickerson to serve an unexpired term to June 2023 on the SSPC. D) Sand Springs Development Authority (SSDA) 1) Council may consider the appointment of Virgil "Joe" Woodruff to serve an unexpired term to July 2025 on the SSDA. 2) Council may consider the appointment of Nathan Woodmansee to serve an unexpired term to July 2024 on the SSDA. Municipal Authority Appointments A) Sand Springs Airport Advisory Board (SSAAB) 1) Trustees may consider the appointment of Brad Smith to serve an unexpired term to July 2023 on the SSAAB.  M5 City of Sand Springs Agenda Form Meeting Date: DEC 12 2022 Agenda: M unicipal Authority· Item: Regular Sand Springs OKLAHOMA Signature Items: Yes Presented by:_J_oe_M_ ed_ lin _ __________ Subject: The Canyons at Blackjack Ridge Fee structure update 2023 Item#: ______ Cost: _______ Approval Recommendation: ---------- Synopsis: Trustees may consider approval, denial, amendment, or revision of an amendment to the Fee Structure for The Canyons at Blackjack Ridge for 2023. Details: The Canyons at Blackjack Ridge Golf Course is proposing a fee structure change based on a market analysis of similar courses in the area. Fees are evaluated twice a year and adjustments made historically on a three year cycle. Previous adjustment were made on 2016 and 2020 with the course re-opening after renovations. Changes to fees include _Green fees daily, tournaments, memberships, and cart fees. Park board reviewed the fee structure changes and approved unanimously.  City of Sand Springs• Sand Springs Municipal Authority FY 2020 Master Fee Schedule GOLF FEES Current Fee New Fee 2023 RESOLUTION/ EFFECTIVE EFFECTIVE Proposal ORDINANCE DATE AMOUNT DATE AMOUNT Green Fees: Daily Res.M16-06 1/1/2016 s 21.00 7/1/2020 s 24.00 S25 Weekends & Holidays Res.M16-06 111/2016 s 26.00 7/1/2020 s 29.00 S30 Junior (weekdays only, excluding holidays) Res.M16-06 1/112016 s 10.00 7/1/2020 s 12.00 S12 Senior (weekdays only, excluding holidays) Res.M16-06 1/1/2016 s 12.00 7/1/2020 s 14.00 $15 Group (weekdays only, excluding holidays, 50 players or more) Res.M16-06 1/1/2016 $ 14.00 7/1/2020 s 16.00 Tournament round at rack rate. Must Cater or Plate Fee $2.50 per. Marketing rounds fee Res.M16-06 1/1/2016 N/A Twilight Res.M16-06 1/1/2016 s 15.00 7/112020 s 16.00 S30 Sunset 7/1/2020 S15.00 W/Cart S20 • Seniors ages 55 and older •· Twilight times would change to 1pm outside of daylight savings time and move to 3pm during daylight savings. Twilight Is 5 Hours Before Sunset. During Daylight Saving Only. ··• Sunset rate- new rate available 2 hours prior to sunset. Available all year. Annual Memberships Full Priviledge Memberships- Unlimited green fees, carts, range - Full Priviledge- Family 7/1/2020 S200 month/ $2,160 annually S225 incl Primary, spouse, dependents under 25 living in same household - Full Priviledge- Individual 711/2020 S150 month/ $1,620 annually $175 Peak membership- individual 7/1/2020 S 800.00 $900 Unlimited green fees any day, discounted cart lees, seniors 55+ save $100 Non Peak membership- individual 7/112020 S 500.00 S600 Unlimited green fees M-F, Unlimited holiday & weekend twilight green fees, Discounted cart fees, seniors 55+ save S100 Corporate Peak Membership $1,500 Includes (2) peak memberships, addt'I memberships at $700 ea 7/1/2020 S 1.400.00 Corporate Non Peak Membership 7/1/2020 S 900.00 S1,000 Includes (2) peak memberships, addt'I memberships at S450 ea Range Membership- Unlimited range 711/2020 S45/ monlh Discontinue Monthly billing options are for a 12-month commitment. Up Iron I pymt of first and last dues. Attachment A-1  City of Sand Springs • Sand Springs Municipal Authority FY 2020 Master Fee Schedule Discount Cards/Other City Employee • 20% off Res.M16-06 1/1/2016 S 5.00 Same Cart Rental Fees: 18 holes per person Res.M16-06 1/1/2016 s 14.00 S15 9 holes per person Res.M16-06 1/1/2016 s 7.50 SB.00 Member 18 holes s 10.00 7/1/2020 s 10.00 Same Member 9 holes s 7.00 7/1/2020 s 7.00 Same Attachment A-2  2022 Fee Comparison Daily Rates Bailey Battle Aprl-Oct31 Forest Page South Canyons Ranch Creek Cherokee Ridge Lafortune Belcher Sapulpa Lakes Mohawk Heritage Pryor Weekend $ 43 $ so $ 51 $ 60 $ 77 $ 44 $ 48 $ 37 $ 44 $ 42 $ 45 $ 44 Daily $ 38 $ so $ 46 $ so $ 66 $ 40 $ 43 $ 31 $ 40 $ 38 $ 40 $ 43 Twilight $ 30 $ 35 $ 36 $ 40 $ 53 $ 30 $ 37 $ 27 $ 30 $ 33 $ 32 $ 30 Sunset $ 15 $ 13 $ 13 Senior $ 28 $ 30 $ 36 $ 40 $ 55 $ 30 $ 34 $ 24 $ 30 $ 32 $ 32 $ 31 Novl-Mar31 Weekend $ 40 Daily $ 40 Twilight $ 20 Sunset Senior $ 30 Memberships Canyons Bailey Ranch Battle Creek Cherokee Forest Ridge Lafortune Page Belcher Sapulpa south Lakes Mohawk Heritage Pryor Individual Full s 150 s 179 s 168+ s $ 222+ s Player s 1,500 s Player $ 165+ s Family Full $ 200 s s 218+ s $ 350+ s II s 2,000 $ II s 207+ $ Senior Anyday• s 700 s $ $ s $ II $ $ $ $ Single Weekday $ 135 $ 141+ s s s II s 1,100 s s 140+ $ Single Anyday• s 800 s s $ s $ 1,800 II s 700 $ 1,800 $ 975+ s Family Anyday• s 239 s $ s 5+ $ $ s $ 1499+ s Senior Weekday• $ 400 $ s $ $ s 1,050 $ 400 $ 1,050 $ $ Single Weekday• $ 500 $ s s $ $ Card s 500 $ Card $ s 'Golf car not included $ 10 s 15 We raise ourupfront membership costs to: Senior Non-Peak: Currently $ 400 Raise to $ 500 Senior Peak: Currently $700 Raise to $800 Non-Peak: Currently $500 Raise to $600 Peak: Currently $800 Raise to $900 Cart Fees Remain the Same at $7 for9-Holes and $10 for 18-Holes. We currently have 68 Senior Non-Peak Members, 17Senior Peak Members, 5 Peak Members, and 10 Non-Peak Members. In 2021 we had 987 member carts for9-Holes at $ 7 and 4,265 member carts for 18-Holes at $10. That accounts to around $7,000 for 9-Hole carts and $42,000 for 18-Hole carts. Around 500 of the member carts for9-Holes and 1,000 of the member carts for 18-holes in 2021 came between September 26th and December31'1• In 2022 we have run 700 member carts for 9-Holes at $7 and 2,855 member carts for18-Holes at $10. That accounts to around $5000 for 9-Hole carts and $28,500 for 18-Hole Carts. If we anticipate 500 more cart 9-Holes this year we would be looking at $8,400. If we anticipate 1,000 more cart 18-Holes this year we would be looking at $38,550. lfwe were to raise the cart fees to $9 and $ 12, we would be looking at sales going up by $7,700 for 18- Holes and $2,400 for9-Holes. If we raise the upfront costs by $100 and retain membership, we are guaranteed $10,000. If memberships go down by 20%, we still make an extra $8,000. Full Memberships: Individual Full: Currently $150 Raise to $175 Family Full: Currently $200 Raise to $225 Add: Individual Weekday at $125 We currently have 22 Individual Full members and 17 Family Full Members. Get Rid of: Range Membership, only4 current members.  M6A City of Sand Springs Agenda Form DEC 12 2022 Meeting Date:____________ CC & MA Agenda:_______________ Consent Item:____________ No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:________________________________________________________________________ Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly Bills for all funds are provided for Council for their review and information. This item is for informational purposes only. Details: