Municipal Authority

M3A MINUTES Sand Springs Municipal Authority December 12, 2022 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (8-0) Vice Chairman Beau Wilson (6-2) Trustee Cody Worrell (8-0) Trustee Matt Barnett (7-1) Trustee Mike Burdge (8-0) Trustee Nancy Riley (7-1) Trustee Brian Jackson (7-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on December 12, 2022, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 10:30 a.m. on December 8, 2022, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:16 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here. . 3. Consent Agenda (A-C) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.  MUNICIPAL AUTHORITY MINUTES DECEMBER 12, 2022 PAGE 2 Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Worrell to approve Consent Agenda Items No. 3A through 3C: A) The minutes of the November 14, 2022, regular Municipal Authority meeting. B) The authorization for Human Resources Manager Kristin S. Johnston to be designated the Authorized Agent for the City of Sand Springs as it relates to employee changes within the Oklahoma Municipal Retirement Fund. C) The City of Sand Springs Shell Lake Dam Breach Plan 2022, Revision – 17, and authorization for the Municipal Authority Chairman to sign said document. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Board/Committee Appointments (A) A) Sand Springs Airport Advisory Board 1. A motion was made by Chairman Spoon and seconded by Vice Chairman Wilson that Brad Smith be appointed to serve an unexpired term to July 2023 on the Sand Springs Airport Advisory Board. Chairman Spoon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Barnett, aye; Trustee Burdge, aye; Chairman Spoon, aye; Vice Chairman Wilson, aye; Trustee Riley, aye; Trustee Worrell, aye. The motion carried 7-0-0.  MUNICIPAL AUTHORITY MINUTES DECEMBER 12, 2022 PAGE 3 5. The Canyons at Blackjack Ridge Fee Structure Update for 2023 Parks Director Joe Medlin requested Trustees approval denial, amendment, or revision of an amendment to the Fee Structure for The Canyons at Blackjack Ridge Golf Course for 2023. Parks Director Joe Medlin provide a brief overview of the proposed fee structure. A motion was made by Trustee Barnett and seconded by Trustee Worrell an amendment to the Fee Structure for The Canyons as Blackjack Ridge Golf Course for 2023, as presented, be approved. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 7-0-0. 6. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 7. Adjournment The meeting adjourned at the noted time of 6:19 p.m. _______________________________ Janice L. Almy, Secretary  M3B-C City of Sand Springs Agenda Form Meeting Date:____________ JAN 23 2023 Agenda:_______________ Municipal Authority Item:____________ Consent No Signature Items:__________ Frank Weigle Presented by:____________________________ SRWCS - Rehabilitation____________________________________________________ Subject:____________________ - No. 3 Pump and Motor - Skiatook Lake Pump Station Item #: _____________ $59,307.00 Cost: ______________ Approval Recommendation:____________________ Synopsis: That Trustees consider the recommendation of approval of 1) a transfer of appropriations within the MA Water Utility Fund Skiatook Raw Water System, with an increase in Expense-Water Dist & WW Collection System in the amount of $67,000 and a decrease in Expense-Other Fees & Charges in the amount of $67,000 and 2) for Turn-Key Sole- Source Repair Rehabilitation of the Skiatook Raw Water Conveyance System 400 H.P., 5.20 MGD Pump and Motor No. 3 by Ruhrpumpen, Inc. of Tulsa, Oklahoma. The estimated rehabilitation cost is $98,845.00 (Sand Springs 60% $59,307.00) pending equipment disassembly and condition assessment Details: The SRWCS 400 H.P., 5.2 MGD Pump and Motor No. 3 System was service commissioned in 1992 and has since become the Key Pump for maintaining efficient operations during the summer High Demand Peak-Power Period from June through September. The pump and motor were rehabilitated in 2010 after 40,000 operation hours and have logged an additional 55,000 hours since. Prudent system operations require rehabilitation of No. 3 Pump and Motor prior to beginning the June 2023 High Demand Peak-Power Period to facilitate continuing key operations. Turn-Key normal rehabilitation sequences for the pump and motor required to obtain original equipment specifications have been estimated at $98,845.00 pending disassembly. The Rehabilitation repairs and recommissioning in service are estimated at 10 weeks. The Sand Springs - Sapulpa Joint Board, at their January 17, 2023 Regular Meeting, voted to recommend approval of the attached Ruhrpumpen, Inc. Quotation - TSC22 - 144 for Turn-Key Rehabilitation of SRWCS No. 3 Pump and Motor to their respective municipal authorities. The Quotation was reviewed by the Sand Springs City Attorney, and with the Sand Springs Public Works Advisory Committee at their January 17, 2023 meeting. Funds for this work and award are contained in the approved FY 2023 Municipal Authority Water Utility Fund - Water Skiatook Water System, Budget Sheets of Account 720-9130-432.20-35. Attachments: Budget Sheet Account 720-9130-432.20-35 Ruhrpumpen, Inc. Quote - TSC22-144 Dated 10-08-22  M4 City of Sand Springs Agenda Form Meeting Date:____________ JAN 23 2023 Agenda:_______________ Municipal Authority Item:____________ Regular No Signature Items:__________ Kelly Lamberson Presented by:____________________________ Supplemental Appropriation Subject:____________________ ____________________________________________________ Item #: _____________ $500,000 Cost: ______________ Approval Recommendation:____________________ Synopsis: Trustees may consider approval of supplemental appropriations in the MA Water Utility Fund for an Increase to the Expense- Water Treatment department in the amount of $400,000 and a Decrease to the Ending Unrestricted Net Assets; and in the MA Wastewater Utility Fund for an Increase to the Expense- Wastewater Treatment department in the amount of $100,000 and a Decrease to the Ending Unrestricted Net Assets. Details: Due to unanticipated increase in the cost of water and wastewater chemicals, the current year's budget will not be sufficient to cover expenses the rest of the fiscal year. This supplemental appropriation is needed to cover this increase.  M6A City of Sand Springs Agenda Form Meeting Date:____________ JAN 23 2023 Agenda:_______________ CC & MA Item:____________ Consent No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:____________________ ____________________________________________________ Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly bills for all funds are provided for Council for their review and information. This item is for informational purposes only. Details: Attachment: Monthly Bills