Municipal Authority

City of Sand Springs Agenda Form Meeting Date:____________ FEB 27 2023 Agenda:_______________ City Council Item:____________ Consent Yes Signature Items:__________ Janice L. Almy, City Clerk Presented by:____________________________ CC/MA2023-01/23 Regular Subject:____________________ and CC2023/01/23 Special (Budget Fair) Meeting Minutes ____________________________________________________ M3A Item #: _____________ Cost: ______________ Approval Recommendation:____________________ Synopsis: Council may consider approval, denial, amendment, or revision of the minutes of the CC/MA2023-01-23 Regular and CC2023-01-23 Special (Budget Fair) Meeting Minutes. Details: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2023-01-23 Regular and CC2023-01-23 Special (Budget Fair) Meeting Minutes.  MINUTES Sand Springs Municipal Authority January 23, 2023 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (9-0) Vice Chairman Beau Wilson (7-2) Trustee Cody Worrell (9-0) Trustee Mike Burdge (9-0) Trustee Nancy Riley (8-1) Trustee Brian Jackson (8-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy ABSENT: Trustee Matt Barnett (7-2) The Sand Springs Municipal Authority met in regular session on January 23, 2023, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 2:30 9.m. on January 19, 2023, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:27 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, no response; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here. It was noted for the record that Trustee Barnett was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JANUARY 23, 2023 PAGE 2 3. Consent Agenda (A-C) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A through 3C: A) The minutes of the December 12, 2022, regular Municipal Authority meeting. B) A supplemental appropriation within the MA Water Utility Fund Skiatook Raw Water System for an increase in Expense-Water Distribution and WW Collection System in the amount of $67,000 and a decrease in Expense-Other Fees and Charges in the amount of $67,000 as it relates to the Skiatook Raw Water Conveyance System 400 H.P., 5.20 MGD Pump and Motor No. 3 Repair and Rehabilitation project. C) A turn-key sole-source repair rehabilitation of the Skiatook Raw Water Conveyance System 400 H.P., 5.20 MGD Pump and Motor NO. 3 by Ruhrpumpen, Inc. of Tulsa, Oklahoma, for the estimated cost of $98,845 (Sand Springs’ 60% is $59,307) pending equipment disassembly and condition assessment. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. Supplemental Appropriation – Water and Waste Water Chemicals Chairman Spoon informed Trustees of the approval, denial, amendment, or revision of a supplemental appropriations in the MA Water Utility Fund for an increase to the Expense-Water Treatment department in the amount of $400,000 and a decrease to the Ending Unrestricted Net Assets in the amount of $400,000;  MUNICIPAL AUTHORITY MINUTES JANUARY 23, 2023 PAGE 3 and in the MA Waste Water Utility Fund for an increase to the Expense-Waste Water Treatment department in the amount of $100,000 and a decrease to the Ending Unrestricted Net Assets in the amount of $100,000 as it relates to Water and Waste Water Chemicals. A motion was made by Trustee Worrell and seconded by Vice Chairman Wilson for the approval of a supplemental appropriations in the MA Water Utility Fund for an increase to the Expense-Water Treatment department in the amount of $400,000 and a decrease to the Ending Unrestricted Net Assets in the amount of $400,000; and in the MA Waste Water Utility Fund for an increase to the Expense-Waste Water Treatment department in the amount of $100,000 and a decrease to the Ending Unrestricted Net Assets in the amount of $100,000 as it relates to Water and Waste Water Chemicals. Chairman Spoon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Burdge, aye; Chairman Spoon, aye; Vice Chairman Wilson, aye; Trustee Riley, aye; Trustee Worrell, aye. The motion carried 6-0-0. 5. Financial Report The regular monthly Financial Reports and Sales Tax and Use Tax updates for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 6. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 7. Adjournment The meeting adjourned at the noted time of 6:29 p.m. _______________________________ Janice L. Almy, Secretary  City of Sand Springs Agenda Form Meeting Date:____________ FEB 27 2023 Agenda:_______________ Municipal Authority Item:____________ Consent No Signature Items:__________ Derek Campbell Presented by:____________________________ Transfer of Appropriations Subject:____________________ and Purchase of 2 new trucks ____________________________________________________ M3B-C Item #: _____________ $90,000 Cost: ______________ Approval Recommendation:____________________ Synopsis: Trustees may consider approval of a transfer of appropriations as follows: In the Municipal Authority Water Utility Fund an increase in Transfers Out-MASTCF in the amount of $90,000 and a decrease in Expense line item Engineering-Regular Salary & Wages in the amount of $90,000; in the Municipal Authority Short Term Capital Fund an increase in Transfers In-MA Water Utility Fund in the amount of $90,000 and an increase in the Expense line item Public Works-Autos & Trucks in the amount of $90,000. Trustees may also consider approval of the purchase of 2 new work trucks. Details: In December 2021, Public Works was awarded a CMAQ Grant for four (4) EV Trucks and two (2) EV Charging Stations. We still have the Grant, however, the EV Trucks are not yet available for order, and may not be available for quite some time. In order to have adequate access to the many construction projects that are beginning, Public Works needs to order two (2) 1/2 ton, 4WD, Crew Cab trucks. Savings from vacant and unfilled positions within Public Works will be utilized to pay for the trucks at this time.  City of Sand Springs Agenda Form Meeting Date:____________ FEB 27 2023 Agenda:_______________ CC & MA Item:____________ Correspondence No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:____________________ ____________________________________________________ M5A Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly bills for all funds are provided for Council for their review and information. This item is for informational purposes only. Details: Attachment: Monthly Bills