Municipal Authority

City of Sand Springs Agenda Form Meeting Date:____________ MAR 27 2023 Agenda:_______________ CC & MA Item:____________ Consent Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ CC/MA2023-02-27 Regular Subject:____________________ Meeting Minutes ____________________________________________________ M3A Item #: _____________ Cost: ______________ Approval Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2023-02-27 Regular meeting. Details: Requesting approval, denial, amendment, or revision of the minutes of the CC/MA2023-2-27 Regular meeting.  MINUTES Sand Springs Municipal Authority February 27, 2023 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (10-0) Vice Chairman Beau Wilson (8-2) Trustee Matt Barnett (8-2) Trustee Cody Worrell (10-0) Trustee Mike Burdge (10-0) Trustee Nancy Riley (9-1) Trustee Brian Jackson (9-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on February 27, 2023, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 11:00 a.m. on February 23, 2023, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:39 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, here.  MUNICIPAL AUTHORITY MINUTES FEBRUARY 27, 2023 PAGE 2 3. Consent Agenda (A-C) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda item may be addressed prior to taking action. Chairman Spoon requested if Trustees had questions or needed clarification on the Consent Agenda item or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Barnett to approve Consent Agenda Items No. 3A through 3C: A) The minutes of the January 23, 2023, regular Municipal Authority meeting. B) Transfer of Appropriations in the Municipal Authority Water Utility Fund for an Increase in Transfers Out-MASTCF in the amount of $90,000 and a Decrease in Expense line item Engineering-Regular Salary and Wages in the amount of $90,000; in the Municipal Short Term Capital Fund for an Increase in Transfers In- MA Water Utility Fund in the amount of $90,000 and an Increase in the Expense line item Public Works-Autos and Trucks in the amount of $90,000 for the purchase of two (2) new work trucks. C) The purchase of two (2) new works trucks. Chairman Spoon called for the vote recorded as follows: Trustee Worrell, aye; Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 7-0-0. 4. Financial Report The regular monthly Financial Reports and Sales Tax and Use Tax updates for all funds were provided to Trustees for their review and information. This item was for informational purposes only.  MUNICIPAL AUTHORITY MINUTES FEBRUARY 27, 2023 PAGE 3 5. Correspondence (A) The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. Adjournment The meeting adjourned at the noted time of 6:40 p.m. _______________________________ Janice L. Almy, Secretary  City of Sand Springs Agenda Form Meeting Date:____________ MAR 27 2023 Agenda:_______________ Municipal Authority Item:____________ Consent No Signature Items:__________ Derek Campbell or Frank Weigle Presented by:____________________________ Transfer of Appropriations Subject:____________________ and Purchase of one (1) New Work Truck - Skiatook Raw Water System ____________________________________________________ Item #: M3B-C _____________ $50,000. Cost: ______________ Approval Recommendation:____________________ Synopsis: 1) Trustees may consider approval of a transfer of appropriations as follows: In the Municipal Authority Water Utility Fund Increase Transfers Out-MA Short Term Capital Of $50,000 and Decrease Expense-Skiatook RWS-Other Fees & Charges of $50,000: In the Municipal Authority Short Term Capital Fund Increase Transfers In-MA Water Utility Fund of $50,000 and line Item Expense-Skiatook RWS-Autos & Trucks in the Amount of $50,000. 2)Trustees may consider approval of the purchase of a new work truck for Skiatook RWS Maintenance & Operation. Details: In order to assure adequate access to the remote Skiatook Raw Water Conveyance System by the dedicated Operator/Maintenance Employee, Public Works will need to order and provide a proper dedicated work truck.  City of Sand Springs Agenda Form Meeting Date:____________ MAR 27 2023 Agenda:_______________ CC & MA Item:____________ Regular No Signature Items:__________ Budget Officer Arlena Barnes Presented by:____________________________ Presentation and Public Hearing Subject:____________________ - Fiscal Year 2024 Proposed Budget ____________________________________________________ Item #: C8A-B/M4A-B _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: A) Council/Trustees will be provided a presentation regarding the Fiscal Year 2024 Proposed Budget for the City of Sand Springs and Sand Springs Municipal Authority. B) Mayor/Chairman Spoon will declare a Public Hearing for the purpose of receiving citizen input concerning the Fiscal Year 2024 Proposed Budget for the City of Sand Springs and Sand Springs Municipal Authority. Details: According to the Municipal Budget Act (11 O.S. §§ 17-201 though 17-216) at least one public hearing must be held no later than 15 days prior to July 1. This agenda item will satisfy this public hearing requirement, allowing for citizen input on the upcoming FY2024 Proposed Budget.  City of Sand Springs Agenda Form Meeting Date:____________ MAR 27 2023 Agenda:_______________ CC & MA Item:____________ Correspondence No Signature Items:__________ Presented by:____________________________ Monthly Bills Subject:____________________ ____________________________________________________ M6A Item #: _____________ Cost: ______________ Information Only Recommendation:____________________ Synopsis: The regular monthly bills for all funds are provided for Council/Trustees for their review and information. This item is for informational purposes only. Details: Attachment: Monthly Bills